BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, October 7, 2002
Commission Chairman Randy Doll called the Butler County
Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver;
Commissioner Will Carpenter; County Administrator, Will Johnson Jr., and Deputy
Clerk Barbara Day.
APPROVAL
OF MINUTES
Commissioner
Shriver made a motion to approve the minutes for September 30th as
amended, and October 1st, 2002. Commissioner Carpenter seconded the
motion. Motion carried 3-0.
APPROVAL
OF VOUCHERS
Commissioner
Carpenter made a motion to approve the vouchers in the amount of $300,230.14.
Commissioner Shriver seconded the motion. Motion carried 3-0.
ADDS
& ABATES
Commissioner
Shriver made a motion to approve adds in the amount of $66.94 and abates in the
amount of $7,124.06 approval #2123. Commissioner Carpenter seconded the motion.
Motion carried 3-0.
FOOD
SERVICE CONTRACT
Stan Cox,
Sheriff and Ben Crooks, Director of Detention Services came before the Board of
Commissioners to open and receive bids from four vendors regarding Food Service
Contracts for the Butler County Jail. The following bids were received:
1) 1) ABL Food Services South Carolina $1.04 per meal over 200
2) 2) Aramark Illinois $1.66 per meal over 200
3) 3) Wichita Cangeen Wichita,
Ks. $1.21 per meal
4) 4) Best, Inc. Minnesota $1.44 per meal 151-175
$1.37
per meal 176-200
$1.33
per meal 200-250
$1.23
per meal 226-250
Commissioner
Carpenter made a motion to receive bids for food service for the Butler County
Jail and allow the Sheriff and Director of Detention services to review and
return to the Commission with their recommendation. Commissioner Shriver
seconded the motion. Motion carried 3-0.
INMATE
CONTRACT UPDATE
Ben Crooks,
Director of Detention Services advised the Board of Commissioners he had met
with Immigration Services last week and that INS are willing to sign a contract
to house a minimum of 30 inmates with Butler County and want more beds if
available. They will provide a translator for the inmates or pay the cost of
using a translator; any medical issues would be paid direct by Medical-Aid. INS
currently houses inmates up to 90miles away and would like to use Butler County
as the hub, with most of their inmates staying 3 weeks at a time.
The US
Marshall Service is also willing to sign a contract to house a minimum of 30
inmates with Butler County and also want more beds if available. Both facilities
would move inmates to the Butler County Jail as soon as it is opens.
Mr. Crook
advised the Commissioners that Butler County inmates vary from 70-90 inmates to
be housed at any given time. Mr. Crook stated that he would house INS inmates
in place of the Sedgwick county inmates, to avoid possible discipline problems.
The female wing could be filled with Sedgwick county inmates to keep the count
up.
DATA
SCANNER BIDS
Scott
Stoskopf, Director of Computer Services came before the Board of Commissioners
to open data scanner bids for Computer Services.
Mr. Stoskopf
advised the Commissioners that three bids had been received.
1) Galaxy 7 scanners Hardware $30,065
Warranty $
740.20 & $92.75
2) Computer
Data Warehouse Government-Wholesale
7
scanners 1 - $33,000
2 -
$ 3,210
Different Model that replaced it: 1 -
$30,928
2 -
$33,584.25
3) Computer
Concepts
$39,648
Commissioner
Doll made a motion to receive the bids for data scanner’s and have the Director
of Computer Services review and return to the Commissioners with his
recommendations. Commissioner Carpenter seconded the motion. Motion carried
3-0.
NOTIFICATION
ISSUES
Todd
Kennemer, Director of Planning and Development came before the Board of
Commissioners to discuss notification issues concerning the wind farm CUP’s.
Mr. Kennemer
advised that the notification was based on the legal description given on the
CUP permit and that by statute notification is to be given to landowners in a
1000ft distance from the affected area, not the property boundry.
Commissioners
directed Mr. Kennemer to meet with County Counsel Norm Manley and request in
writing, interpretation of the statute for the distance involved for
notification of landowners, procedures for financial background research to
find out the structure of Zilkha, LLC. Commissioner Shriver also requested that
Mr. Kennemer research safety issues and the deconstruction concerning the
windmills.
LIGHT
WEIGHT MATERIAL DISPOSAL
Darryl C
Lutz, P.E., Director of Public Works came before the Board of Commissioners to
consider a letter regarding the disposal of certain types of light weight
wastes at the landfill.
Mr. Lutz advised
the Board of Commissioners that Butler County has been working with Pioneer
Balloon Company to find alternative methods of disposing of waste materials
resulting from the manufacturing of balloons. Different options for recycling
markets have been pursued without any success. The material is very light
weight and is very difficult to manage at the landfill. The material can become
airborne on windy days scattering materials onsite and offsite; it can not be
compacted and results in unstable areas in the landfill. The material also
wraps around equipment axles and shafts resulting in increased maintenance
problems. Due to the lightweight of the waste balloon material, the standard
fee for waste disposal is not equitable or fair. It is proposed by staff to
apply special waste fees for handling and disposal of waste balloon materials.
The fee for special waste is double the fee for regular waste. Special waste
also is charged a $20 per load handling charge.
Mr. Lutz
advised Commissioners that Dianne Rollins, Solid Waste Coordinator has prepared
a letter to notify Pioneer Balloon of the cost increase for special waste,
which would not go into affect until January 1, 2003.
Commissioner
Shriver made a motion to support Public Works in the mailing of a notification
letter to Pioneer Balloon for increased prices for special waste, starting
January 1, 2003. Commissioner Carpenter seconded the motion. Motion carried
3-0.
SW 170TH
ST PROJECT
Darryl C
Lutz, P.E., Director of Public Works presented to the Board of Commissioners
for consideration an amended engineering agreement with Poe & Associates
for the SW 170th St. road project near Rose Hill.
Mr. Lutz
advised the Commissioners that the reconstruction of 1 mile of SW 170th
St. between the Sedgwick County line and SW Butler Rd. is in the Butler County
Road & Bridge CIP. This project is proposed for construction in 2004 with
Federal funds. The Board of County Commissioners has entered into an agreement
with Poe & Associates for design and plan preparation for constructing a
2-lane road between the County Line and Rose Hill Rd. The City of Rose Hill
desires to build the new road as a 4-lane road including reconstruction of the
Rose Hill Rd. intersection. The city will pay the matching cost for the
construction of the project and will pay the cost of additional engineering
related to the modified scope of work. Poe & Associates has submitted a
price proposal for increasing the cost of design services by $28,000 from
$57,400 to $85,000. The City of Rose Hill will be responsible for the
additional cost of $28,000 and Butler County will be responsible for the
original cost of $57,400.
Commissioner
Carpenter made a motion to approve the project for reconstruction of
1 mile of SW
170th St, between Sedgwick County line and SW Butler Rd, Project No.
8C-3857-01 increasing the fee from $57,000 to $85,400, with the additional cost
of $28,000 to be paid by the City of Rose Hill. Commissioner Shriver seconded
the motion. Motion carried 3-0.
WALNUT
RIVER BRIDGE PROJECT (SW 100TH St.)
Darryl
C Lutz, P.E., Director of Public Works came before the Board of Commissioners
to consider awarding the contract for the Walnut River bridge project near
Augusta to Dondlinger & Sons Construction Company.
Mr.
Lutz advised that Walnut River Bridge on SW 100th St. is in the
Butler County CIP for replacement of the concrete deck. Plans have been
completed and the Board of County Commissioners received and opened bids for
the project on September 30th, 2002.
Mr.
Lutz recommended that the Board of County Commissioners award the bid for
Project No. BR 26N7-27-4-02, the Walnut River Bridge rehabilitation project on
SW 100th St., to Dondlinger & Sons Construction Company, Inc. in
the amount of $397,326.95 direct the County Engineer to return at a future date
with contracts for execution. The project is to be funded $200,000 from the
Road & Bridge Fund and the remaining portion from the Special Bridge Fund.
Commissioner
Shriver made a motion to award the bid for Project No. BR 26N7-27-4-02, the
Walnut River Bridge rehabilitation project on SW 100th St., in the
amount of $397,326.95, to Dondlinger & Sons Construction Company, Inc.,
$200,000 to be funded from Road & Bridge and the remaining portion from the
Special Bridge Fund. Commissioner Carpenter seconded the motion. Motion carried
3-0.
STOCKPILE
AGREEMENT FOR ROSALIA CASSODAY ROAD
Darryl C
Lutz, P.E., Director of Public Works came before the Board of Commissioners for
approval of a lease agreement of a materials stockpile area for the Highway
Department.
Mr. Lutz
advised that earlier this summer, the Board of County Commissioners authorized
the purchase of millings from the US-77 highway project in Marion County.
The millings
are to be used in a future surfacing project in Northeast Butler County. Butler
County received authorization to secure a stockpile location to store the
millings.
The County
has secured a lease agreement from Steve and Louis Vestring for a 10-acre tract
of land at the intersection of 2 County roads approximately 4 miles south of
Cassoday. The county negotiated a 3-year lease for $900 per year with an option
to extend the lease for 2 additional years. The area will be used not only for
millings, but to store other aggregates and for a temporary plant site during
construction of the surfacing project. Milling will be available from 2
additional projects on US-77 projects scheduled for construction within the
next 1-2 years.
Mr. Lutz
recommended that the County Commission approve a lease agreement with Steve and
Louis Vestring for a 10-acre materials stockpile, located south of Cassoday
for $900 per year. The lease agreement
is for a minimum of 3-years, with an option to add up to 2 additional years,
and authorize the Chairman to sign.
Commissioner
Carpenter made a motion to approve a lease agreement with Steve and Louis
Vestring, for a 10-acre materials stockpile area located south of Cassoday, for
a cost of $900 per year, for a minimum of 3 years and an option to add up to 2
additional years, and authorize the chairman to sign. Commissioner Shriver
seconded the motion. Motion carried 3-0.
PROPOSALS
FOR BRIDGE PROJECTS
Darryl C
Lutz, P.E., Director of Public Works came before the Board of Commissioners to
consider authorization to solicit proposals for bridge inspection work for
aerial photography and mapping work for bridge projects in the CIP.
Mr. Lutz
advised the Commissioners that government entities who have jurisdiction over
bridges with a total length of 20 or more are required to inspect, rate and
report on all these bridges a minimum of every 2 years. Butler County has a
total of approximately 435 bridges under our jurisdiction, which are due for
inspection in February and March of 2003. Also at least two bridges are in our
CIP for reconstruction in the next 3 to 4 years. Design on these structures
will need to start next year. The first item to take care of is the aerial
photography work. State law requires the biennial bridge inspection program.The
information obtained during the inspections is invaluable to help determine
where the most critical bridge structures are located.
Mr. Lutz
recommended that the Board of County Commissioners authorize the Director of
Public works to solicit proposals for aerial photography work for 2 bridge
projects in the CIP and to solicit proposals from engineering consultants for
bridge inspection work required under the National Bridge Inspection Program.
Commissioner
Carpenter made a motion to authorize the Director of Public Works to solicit
proposals for aerial photography work for 2 bridge projects. Commissioner
Shriver seconded the motion. Motion carried 3-0.
Commissioner
Carpenter made a motion to authorize the Director of Public Works to solicit
proposals from engineering consultants for bridge inspection work required
under the National Bridge Inspection Program. Commissioner Shriver seconded the
motion. Motion carried 3-0.
NOMINATIONS
FOR SALES TAX TASK FORCE
Administrator
Will Johnson Jr., advised the Board of Commissioners that he had received
recommendations of nominations for the Tax Task Force from all but four of the
cities.
HEALTH
INSURANCE
Administrator
Johnson advised the Commissioners that the Insurance Committee had received two
bids for health insurance. The committee presented the option of having the
county pay an additional $40,000 for employee health insurance to keep the
increased payment by the employee down. Commissioners verbally agreed to come
up with an additional $40,000 in addition to the $1.4 million budgeted, which
was an increase from $1.1 million in 2002. Mr. Johnson advised the
Commissioners that the insurance committee would meet again at 2:00 p.m. on
October 7th to make a final decision.
OTHER
Administrator
Johnson advised Commissioners that the Regional Economic Development Summitt will be held Thursday morning
October 10th.
RECESS
Chairman
Doll called a recess from 11:55 a.m. until 12:00, and then go into the
Executive session at 12:00. Commissioner Shriver seconded the motion. Motion
carried 2-0
EXECUTIVE
SESSION
Chairman
Doll requested Executive Session for discussion of real property from 12:00
p.m. to 12:10 p.m. Commissioner Shriver seconded the motion. Motion carried
2-0.
RECONVENE
Chairman
Doll called the Commission meeting back to order at 12:10 p.m.
ADJOURNMENT
Chairman
Doll made a motion to adjourn at 8:22 p.m. Commissioner Carpenter seconded the
motion. Motion carried 3-0.