BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, November 05, 2002

Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; Commissioner Will Carpenter and Clerk, Sherry Melugin.

ITEMS OF BUSINESS

Pamela Dunham, Butler County GIS/Mapping Director, presented before the Board of Commissioners her recommendation for the urban Data Automation Mapping System. After reviewing proposals, Mrs. Dunham has recommended the Board of Commissioners approve the proposal from R & S Digital in the amount of $58,994.70 with $8,994.70 to come out of the Butler County Appraiser’s budget. There is $50,000.00 budgeted for 2002 in the GIS/Mapping budget for this expenditure.

Commissioner Carpenter motioned to approve the proposal from R&S Digital in the amount of $58,994.70 with the understanding that $8,994.70 will come out of the Butler County Appraiser’s budget. Commissioner Shriver seconded the motion. Motion carried 3-0.

Darryl C. Lutz, P.E., Director of Public Works, presented to the Board of Commissioners his recommendation for the Biennial Bridge Inspection project. Mr. Lutz reviewed the proposals and his recommendation is to accept the proposal of Finney & Turnipseed in the amount of $34,300.00. The proposed work is included in the project costs in the Bridge Building CIP. Budget authority and cash funds are available.

After discussion and review of the proposal amounts, Commissioner Doll motioned to accept the proposal submitted by Mid-Kansas Engineering Consultants in the amount of $17,912.15 with 302 hours and 120 hours field inspection time allowed. Commissioner Shriver seconded the motion. Motion carried 3-0.

Darryl C. Lutz, P.E., Director of Public Works, came before the Board of Commissioners to present his recommendation for the Bridge Site Aerial Mapping project. Mr. Lutz reviewed the proposals and his recommendation to the Board of Commissioners, is to accept the proposal from MarkHurd in the amount of $7,055.00 for the aerial photography and mapping work at the bridge sites in Butler County. The proposed work is included in the project costs in the Bridge Building CIP. Budget authority and cash funds are available.

Commissioner Carpenter motioned to approve the bid of MarkHurd in the amount of $7,055.00 for the proposed work. Commissioner Shriver seconded the motion. Motion carried 3-0.

Darryl C. Lutz, P.E., Director of Public Works, came before the Board of Commissioners to present his recommendation for the Snowplow and Grader Blades. The purchase of grader and snowplow blades are planned for in the Road and Bridge Fund budget each year. Budget authority and cash funds are available. Mr. Lutz recommends that the Board of Commissioners approve the bid of D&C Wholesale for the purchase of grader blades and snowplow blades for the Highway Division in the amount of $8,526.96. Commissioner Carpenter motioned to approve the bid of D&C Wholesale in the amount of $8,526.96 for the purchase of grader and snowplow blades. Commissioner Shriver seconded the motion. Motion carried 3-0.

OTHER ITEMS OF BUSINESS

Darryl C. Lutz, P.E., Director of Public Works, submitted to the Board of Commissioners bid proposals from the following engineering companies for the bridge work to be completed to the Parallel Road Bridge:

1. Kirkland Michaels Consulting Engineers $53,000.00

2. Finney & Turnipseed $37,100.00

3. Mid-Kansas Engineering Consultants $23,465.00 for Phase 1

(Phase 1, to include Plans, Specs and Estimates)

Phase 2 and Phase 3 at the amounts mutually agreed upon.

Phase 2 includes plan specification compliance

Phase 3 includes designer construction services.

Commissioner Doll motioned to receive proposals and have Mr. Lutz present his recommendation before the Board of Commissioners next week. Commissioner Shriver seconded the motion. Motion carried 3-0.

Darryl C. Lutz, P.E., Director of Public Works informed the Board of Commissioners that the projected start date for the Walnut Bridge deck replacement is set for November 18, 2002. Projected date of completion is 4 months (80 working days). Notification has been made to entities to be affected by this project; Postal Service, Emergency Medical Services, School Districts, Fire Departments and the Newspaper. All have been notified that the road will be CLOSED.

Darryl C. Lutz, P.E., Director of Public Works informed the Board of Commissioners that next week, he will provide them with a final version of the draft letter outlining upcoming issues regarding the ground water contamination at the landfill. Jack Chappelle from Engineering Solutions and Design will be attending the meeting and will provide a presentation regarding the solid waste contamination information.

EXECUTIVE SESSION

Commission Chairman Doll motioned to move to Executive Session to discuss non-elective personnel at 9:48 am for 20 minutes. Commissioner Carpenter seconded the motion. Motion carried 3-0.

RECONVENE

Commissioner Doll called the meeting back at 10:19 a.m.

Commission Chairman, Randy Doll informed the Board that Bill Mason contacted him regarding the dedication service for the Freedom Memorial. Mr. Mason has requested that Commission Chairman Doll give a speech at the service. Commissioner Doll is unsure at this time when the dedication service will be or if a another

Commissioner can make the speech and not him. Commissioner Carpenter voiced that he would be available to make the speech if acceptable to Mr. Mason.

ADJOURNMENT

Commissioner Doll motioned to adjourn at 10:21 a.m.. Commissioner Carpenter seconded the motion. Motion carried 3-0.