BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, November 25, 2002
Commission Chairman Randy Doll called the Butler County
Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver,
Commissioner Will Carpenter, Administrator Will Johnson Jr., and Clerk Sherry
Melugin.
Commissioner Shriver motioned to approve the Minutes of the
Butler County Commissioners Meeting of Monday, November 18, 200(no Meeting held
on Tuesday, November 19, 2002 due to Kansas Association of Counties Conference
in Wichita, KS). Commissioner Carpenter
seconded the motion. Motion carried
3-0.
Commissioner Carpenter motioned to approve vouchers in the
amount of $616,811.85. Commissioner
Shriver seconded the motion. Motion
carried 3-0.
Butler County Director of Finance, Don Engels came to the
Board of Commissioners requesting authorization to transfer funds in the amount
of $360,179.00 from the Capital Improvement Reserve, Fund 85 to the General
Fund, Fund 01, to pay for operating expenses for the week of November 25, 2002.
Commissioner Carpenter motioned to approve transfer of
$360,179.00 from the Capital Improvement Reserve, Fund 85 to the General Fund,
Fund 01, to pay for operating expenses for the week of November 25, 2002. Commissioner Shriver seconded the
motion. Motion carried 3-0.
ITEMS OF
BUSINESS
ITEM #1
PUBLIC HEARING ON ANNEXATION OF RURAL WATER DISTRICT #5
Ray Connell,
Attorney representing Rural Water District #5 came to the Board of
Commissioners to inform them all parties involved in the annexation issue for
the R.W.D #5 have been properly notified by mail and publication in the
newspapers.
Commission
Chairman, Randy Doll opened the Public Hearing regarding the annexation of
Rural Water District #5 at 9:28 a.m.
Helen Byer,
10252 SW 40th St., Towanda, KS 67144 came to the Board of
Commissioners to address her concern of the easement crossing her
property. After discussion and
reviewing the layout on the map,
Attorney, Ray Connell assured Ms. Byer that her property was not going
to be affected by this annexation project.
Albert
Miller, 6025 SW Diamond Road, Augusta, Kansas came to the Board of
Commissioners to address his concern for guaranteed water pressure. Attorney, Ray Connell informed Mr. Miller
that the Engineers involved in this project have designed the system in
accordance with maintaining the minimum requirements of water pressure.
George
Matter, 6505 SW Diamond Road, Augusta, Kansas came to the Board of
Commissioners to inquire about the expense to be incurred by the land
owner. Attorney, Ray Connell told Mr.
Matter that if the line goes through his property then the expense would be
minimal. However, if there was some distance
involved between his land and the line, more expenses would be expected to be
covered by the land owner. Commissioner
Doll suggested this issue be discussed by Attorney Connell and Mr. Matters
outside of this public hearing, because it has nothing to do with the
Commissioners.
Jim Lytton,
8853 SW 95th St., Augusta, Kansas came to the Board of Commissioners
inquiring as to whether or not the line will be close enough to his property
for him to hook up to it. Attorney, Ray
Connell will address this issue with Mr. Lytton outside of this Public Hearing.
Commission
Chairman closed the Public Hearing for the annexation of Rural Water District
#5 at 9:39 a.m.
Attorney,
Ray Connell came to the Board of Commissioners requesting they pass a
resolution for annexation for Rural Water District #5. This resolution involves no liability for
the district, it only approves the annexation.
Agreement by
all Commissioners was to have Butler County Counsel, Norm Manley review
resolution before Commissioners approve.
ITEM #2 –
FY02 AREA PLAN REVISION FOR CENTRAL PLAINS AREA AGENCY ON AGING
Annette
Graham, Director of Central Plains Area Agency on Aging (CPAAA) and Ray Vail,
Director of Financial and Support Services for CPAAA came before the Board of
Commissioners to request approval of the FY02 Area Plan Revision and request
authorization to sign by the Chairperson of the Sedgwick County Board of
Commissioners.
Commissioner
Carpenter motioned to approve FY02 Area Plan Revision and authorized Sedgwick
County Chair to sign. Chairman Shriver
seconded the motion. Motion carried
3-0.
ITEM #3 –
2003 CONTRACTS FOR SENIOR CENTERS
Connie
Rausch, Director of Butler County Department on Aging came before the Board of
Commissioners seeking approval of the 2003 contracts between the Butler County
Board of Commissioners and the 12 Butler County Senior Centers.
After review
and discussion of language included in the contracts, it was agreed that Connie
Rausch would amend contracts to include a clause to read something to the
effect that with adequate (30 days) notice, the County reserves the right to
amend the contract funding amount to adjust for shortfalls in the projected
revenue.
Commissioner
Shriver motioned to table issue until amendments have been made to the
contracts. Commissioner Carpenter
seconded the motion. Motion carried
3-0.
EXECUTIVE
SESSION
Commissioner
Doll motioned to go into Executive Session at 10:05 a.m. for 20 minutes to
discuss personnel matters of non-elected personnel and for consultation with
Butler County Counsel, Norm Manley, which would be deemed privileged in the
attorney-client relationship.
Commissioner Shriver seconded the motion. Motion carried 3-0.
Commissioner
Doll requested additional time of 15 minutes to continue discussion at 10:25
a.m.
Commissioner
Doll requested additional time of 20 minutes to continue discussion at 10:45
a.m.
Commissioner
Doll requested additional time of 5 minutes to continue discussion at 10:50
a.m.
RECONVENE
Commissioner
Doll called the Board of Commissioners Meeting back to order at 10:54 a.m.
ITEMS OF
BUSINESS
ITEM #4 –
BUTLER COUNTY ECONOMIC DEVELOPMENT MONTHLY REPORT
Larry
Powell, Butler County Economic and Development Director came before the Board
of Commissioners to present the monthly report.
Mr. Powell
informed the Board of Commissioners that there will be a meeting at the City of
Augusta City Building on December 17, 2002 at 11 a.m. to discuss the refining
property and new information to be submitted by Williams Pipeline.
Commissioner
Doll would like for Butler County Administrator, Will Johnson Jr. and Clark
Ammend to discuss options of leases and selling of properties and bring them
before the Board of Commissioners at a later date.
ITEM #5 –
JOB DESCRIPTION CHANGES FOR BUTLER COUNTY ATTORNEY OFFICE
Jan
Satterfield, Butler County Attorney came to the Board of Commissioners to
discuss job description changes for the Butler County Attorney Office. After discussion between Butler County
Administrator, Will Johnson Jr. and Attorney Satterfield it is their
recommendation that the Attorney offices model their pay scale for employees
after that of the State Attorney Office to reflect the actual experience
required by her office for personnel.
ITEM #6 –
REQUEST FOR PROPOSALS FOR EMERGENCY MEDICAL SERVICES BILLING SOFTWARE
Grant
Helferich, Emergency Medical Services Director came before the Board of
Commissioners to request approval for submitting Requests for proposals for EMS
billing, report writing and data software for the EMS Department. By current requirements of HIPAA the
software should be in place and all testing should be completed by April 2003.
Commissioner
Carpenter motioned to approve submitting Requests for Proposals and allow two
weeks for recommendation before the Board of Commissioners. Commissioner Shriver seconded the
motion. Motion carried 3-0.
ITEM #7
TECHNICIAN POSITION VACANCY
Scott
Stoskopf, Computer Services Director came before the Board of Commissioners
seeking approval to fill an expected vacancy in the Computer Department. The current employee holding the PC Tech
position will be leaving to start a new position at the Detention Facility on
December 2, 2002.
Commissioner
Doll motioned to table this issue until further information is submitted
regarding “job sharing”. Commissioner
Shriver seconded the motion. Motion
carried 3-0.
ITEM #8
URBAN PARCEL DATA AUTOMATION CONTRACT
Pamela
Dunham, GIS/Mapping Director came before the Board of Commissioners to submit
for approval a contract between Butler County and R & S Digital Services,
Inc. for the work on the Data Automation Project for Urban Parcels. The amount for services noted on the
contract is $58,994.70. Butler County
Counsel, Norm Manley has reviewed and approved contract.
Commissioner
Doll motioned to approve contract between Butler County and R&S Digital
Services, Inc. in the amount of $58,994.70.
Commissioner Shriver seconded the motion. Motion carried 3-0.
ITEM #9
JAIL BUDGET AMENDMENT
Butler
County Administrator, Will Johnson Jr. came before the Board of Commissioners
to submit the budget amendment for the 2002 Jail Budget. Mr. Johnson is seeking approval and
signature of the amended budget from $727,372.00 to the new amount of $943,048.00. Mr. Johnson is also requesting a public
hearing date of December 09, 2002.
Commissioner
Carpenter motioned to approve and authorize Commissioners to sign the amended
Jail Budget from $727,372.00 to the new amount of $943,048.00 and approve date
set for Public Hearing on December 9, 2002 at 9:00 a.m. Commissioner Shriver seconded the
motion. Motion carried 3-0.
OTHER
ITEMS OF BUSINESS
Commissioner
Shriver submitted before the Board of Commissioners a complaint letter he
received regarding the road impact fee. Butler County Administrator, Will
Johnson Jr. has agreed to review and handle this complaint.
RECESS
Commissioner
Doll called a recess at 11:37 a.m. to review Public Building Commission Agenda.
RECONVENE
Commissioner
Doll called the meeting back to order at 12:02 p.m.
OTHER
ITEMS OF BUSINESS
Commissioner
Doll informed Butler County Administrator, Will Johnson Jr. of the December
deadline to submit resolutions adopting salary changes for elected
officials. Mr. Johnson is aware of the
deadline and will comply with requirements.
ADJOURNMENT
Commissioner
Doll motioned to adjourn the Board of Commissioners Meeting at 1:00 p.m.
Commissioner Carpenter seconded the motion. Motion carried 3-0.