BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, November 12, 2002
Commission Chairman Randy Doll called the Butler County
Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver,
Commissioner Will Carpenter, Administrator Will Johnson Jr., and Clerk Sherry
Melugin.
Commissioner Shriver motioned to approve the Minutes of the
Butler County Commissioners Meetings of Monday, November 04, 2002 and Tuesday,
November 05, 2002. Commissioner
Carpenter seconded the motion. Motion
carried 3-0.
Butler County Financial Officer, Don Engels came before the
Board of Commissioners to request approval to transfer $282,731.34 from the
Capital Improvement Reserve, Fund 85, to the Bridlewood Grant, Fund 240, to pay
Butler County’s share of the Bridlewood Buyout Project. Butler County Clerk,
Ron Roberts informed the Board of Commissioners that this negative balance
should be cleaned up and reflect a positive balance on the books before the end
of the year. Commissioner Doll noted
that this balance has been on the books for 2years and questioned the timing of
this being brought to their attention now.
Commissioner Shriver motioned to approve transfer of
$282,731.34 to clear account balance.
Commissioner Carpenter seconded the motion. Motion carried 3-0.
Butler County Financial Officer, Don Engels came before the
Board of Commissioners to request approval to transfer $47,085.00 from the Capital
Improvement Reserve, Fund 85, to the Department of Aging Account, Fund 60, to
pay operating expenses for the remainder of the year.
Commissioner Shriver motioned to authorize transfer of
$47,085.00 from Central Reserve Fund 85 to the Department of Aging to pay
operating expenses for the remainder of the year. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Butler County Financial Officer, Don Engels came before the
Board of Commissioners to request authorization to transfer funds from the
Capital Improvement Reserve, Fund 85, to the General Fund, Fund 01, in
increments needed to keep that fund in a positive balance on an as needed
basis. Butler County Administrator,
Will Johnson Jr. advised Mr. Engels that transfer amounts should be reviewed
and authorized by the Board of Commissioners prior to transfer.
Commissioner Carpenter motioned to authorize transfer of
funds in the amount of $321,715.00 to the General Fund for the next two weeks
expenditures. Commissioner Shriver
seconded the motion. Motion carried
3-0.
Butler County Financial Officer, Don Engels came before the
Board of Commissioners to request funding the old Jail by obtaining the
authority to issue a no-fund warrant in the amount of $224,000.00 and to obtain
loans as needed to maintain a positive balance in the fund. ($90,000.00 is needed immediately in the
Jail fund to pay back debt and bills this week).
Commissioner Carpenter motioned to authorize transfer of
$90,000 from Fund 85 to the Jail Fund to meet current expenditures. Commissioner Shriver seconded the
motion. Motion carried 3-0.
Commissioner Carpenter motioned to apply for No Fund
Warrants in the amount of $300,000.00 for the Sheriff and Jail Funds to be paid
for using mill levies in the future.
Commissioner Shriver seconded the motion. Motion carried 3-0.
Commissioner Carpenter motioned to approve the vouchers in
the amount of $527,179.58. Commissioner
Shriver seconded the motion. Motion
carried 3-0.
ITEMS OF
BUSINESS
JISA
Administrator, Ann Carpenter came to the Board of Commissioners to recommend
acceptance of the revised reduced budget and to request Commission Chairman to
sign. Initial Interventions/Graduated
Sanctions budget was allocated at $312,266.00 the 6.5% reduction was $20,297.00
bringing the total allocation to $291,968.72.
These include and are limited to: Juvenile Intake and Assessment,
Community Case Management and Juvenile Intensive Supervision. This reduction has no impact on the County
Budget.
Commissioner
Shriver motioned to approve 6.5% reduction in budget. Commissioner Doll
seconded the motion. Motion carried
2-0. Commissioner Carpenter abstained.
Todd
Kennemer, Planning and Development Director presented to the Board of
Commissioners his recommendation to approve Resolution 02-71 adopting the
Interlocal Agreement providing for the regulation of building, plumbing,
mechanical, fire and electrical inspections within the City limits of Benton,
Kansas. The City of Benton has adopted
the same building codes as the county and has approved said agreement.
Commissioner
Shriver motioned to approve Resolution 02-71 adopting the Interlocal Agreement
between the City of Benton, Kansas and Butler County, Kansas. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl C.
Lutz, P.E., Director of Public Works presented to the Board of Commissioners
his recommendation to receive the completed draft of the Updated Comprehensive
Solid Waste Management Plan for Butler County and set a date of Tuesday,
December 3, 2002 at 10:00 a.m. for a public hearing. Mr. Jack Chappelle with Engineering Solutions & Design, the
consulting engineer for KDHE and Butler County prepared and presented to the
Board of Commissioners updated plans for the Butler County Solid Waste
Management. The same presentation will
be presented at the public hearing on December 3, 2002.
Commissioner
Shriver motioned to receive the completed draft of the Updated Comprehensive
Solid Waste Management Plan for Butler County and to approve the date of
Tuesday, December 03, 2002 at 10:00 a.m. for a public hearing. Commissioner Carpenter seconded the
motion. Motion carried 3-0.
RECESS
Commissioner
Doll called a 5-minute recess at 10:15 a.m.
RECONVENE
Commissioner
Doll called the Commission meeting back to order at 10:21a.m.
Darryl C.
Lutz, P.E., Director of Public Works came before the Board of Commissioners to
submit his recommendation to execute an engineering agreement for the biennial
bridge inspection work for Butler County.
Mr. Lutz recommends that the Board of Commissioners approve and execute
an agreement for engineering services with Mid Kansas Engineering Consultants,
Inc., Wichita, Kansas in the amount of $17,912.15 for the 2003 biennial bridge
inspection program for Butler County.
Commissioner
Shriver motioned to approve agreement for engineering services with Mid Kansas
Engineering Consultants, Inc. in the amount of $17,912.15. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl C.
Lutz, P.E., Director of Public Works came before the Board of Commissioners to
submit the final plans and specifications for the Parallel Road project serving
the Prairie Rose Chuckwagon Supper and to request authorization for a Notice to
Contractors. The proposed bid opening date is Tuesday, December 10, 2002 at
10:00 a.m. The funding for the project
is from grant funds from the State of Kansas and cash participation from the
Prairie Rose Chuckwagon Supper.
Commissioner
Shriver motioned to approve the Parallel Road Project plans and authorize a
Notice to Contractors for opening of bids for construction work on Tuesday,
December 10, 2002 at 10:00a.m.
Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl C.
Lutz, P.E., Director of Public Works came before the Board of Commissioner to
request consideration of approving an engineering proposal for bridge design
work and construction plans for the West Branch of the Whitewater River Bridge
on Parallel Rd. located North of Benton, Kansas. Mr. Lutz recommends accepting the proposal from Mid-Kansas
Engineering Consultants, Inc. in the amount of $24,000.00. MKEC is making adjustments to include the
entire scope of work requested. Mr.
Lutz will bring back a final draft of the agreement for approval by the Board
of Commissioners. The total project cost including the engineering work is
planned for in the Bridge Building CIP.
Budget authority and cash funds will be available for engineering work
in 2003 and 2004.
Administrator,
Will Johnson Jr.submitted to the Board of Directors correspondence received
from Larry, Powell, Butler County Economic Development Director regarding the
renewal of railroad liability insurance.
Commissioner
Carpenter motioned to approve Chairman Doll to execute letter terminating
railroad liability insurance policy.
Commissioner Shriver seconded the motion. Motion carried 3-0.
Discussion
on methods for expansion of County Commission.
Butler
County Administrator, Will Johnson Jr. came before the Board of Commissioners
today to discuss the procedures regarding the expansion of the
Commissioners. Mr. Johnson informed the
Commissioners that the Governor would make the final decision regarding the 2
open seats on the Board of Commissioners.
The deadline for submission of District boundaries is January 01, 2003.
Governor Graves will then have 30 days for appointment. The goal of the Commissioners is to provide
Districts to the Governor by the end of this month. Mr. Johnson is going to contact the Governor’s office and request
information regarding the structure we are to follow. Upon receipt of information Mr. Johnson will submit a packet to
each of the Commissioners. Commissioner
Carpenter suggested Mr. Johnson contact Governor Graves’ Appointment Secretary,
Judy Kruger to request information..
RECESS
Commissioner
Doll called a recess at 10:49 a.m. to allow for set up of presentation to
outline dividing areas for the new commissioners.
RECONVENE
Commissioner
Doll called the Commissioners meeting back to order at 10:58 a.m.
OTHER
ITEMS OF BUSINESS
Commissioner
Shriver motioned that the November 26, 2002 Board of Commissioners Meeting be
rescheduled to meet at 7:00 p.m. instead of 9:00 a.m. The time change will accommodate the anticipated maximum public
attendance regarding the Wind Farm Issue.
Commissioner Carpenter seconded the motion. Motion carried 3-0.
Scott
Stoskopf, Director of Computer Services and Pamela Dunham, GIS/Mapping Director
presented before the Board of Commissioners 3 different maps outlining options
for the new lines for the Commissioners.
Mr. Stoskopf and Mrs. Dunham will put together several options for the
Board to review and will present them Butler County Administrator, Will Johnson
Jr. to submit before the Board of Commissioners by Friday, November 15, 2002.
Butler
County Administrator, Will Johnson Jr. presented before the Board of
Commissioners a request from the Sheriff for replacement of a detention
officer.
Butler
County Administrator, Will Johnson Jr. presented before the Board of
Commissioners his request to review El Dorado’s neighborhood revitalization
plan. Mr. Johnson would like to have
Mr. Stan Stewart present at the meeting next week to discuss the site and plans
for the projected movie theatre in El Dorado.
Commissioner Shriver motioned to table this discussion until Monday,
November 18, 2002 at 8:00 a.m.
Commissioner Carpenter seconded the motion. Motion carried 3-0.
ADJOURNMENT
Commissioner
Doll motioned to adjourn the Board of Commissioners Meeting at 11:58 a.m.
Commissioner Carpenter seconded the motion. Motion carried 3-0.