BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, April 9, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order. Present were Commissioner Bill Shriver, Will Johnson, Jr., County Administrator and County Clerk Secretary, Barbara Day. Commissioner Will Carpenter was unable to attend due to a previous engagement.
Butler County Jail Administrator Ben Crooks presented the Transition Budget and
Expenditure Summary to the Butler County Commission in the amount of $314,396.00. Mr. Crooks advised approx. 29 new employees will need to be employed after 1/1/03. This will allow for two months training before receiving inmates on 3/1/02. Mr. Crooks advises that his staff should have access to the building by the middle of November.
Commissioner Shriver made a motion to approve the Jail Transition Budget in the amount of $314,396.00. Commissioner Doll seconded the motion. Motion carried 2-0.
Darryl Lutz, Public Works Director, presented to the Board a notice to contractors to submit sealed bids for Culvert letting #7, for the construction of 9 box culverts throughout Butler County.
Commissioner Shriver moved to accept the notice to contractors to submit sealed bids for Culvert letting #7, for the construction of 9 box culverts throughout Butler County.
Commissioner Doll seconded the motion. Motion carried 2-0.
ROAD MAINTENANCE .8 MILES OF PARALLEL RD.
Darryl Lutz, Public Works Director, presented for approval a maintenance agreement between Butler County and Benton Township for maintenance of .8 mile of Parallel Rd. going east from Butler Rd and the Entrance to Prairie Rose Chuckwagon. Proposed
improvement requires chip seal paved road as a requirement of the pending conditional
use zoning permit for the Prairie Rose Chuckwagon Supper.
Commissioner Shriver made the motion to accept the agreement between Butler County and the Benton Township for maintenance on the 0.8 mile of Parallel Rd and authorize the Chairman to sign. Commissioner Doll seconded the motion.
Motion carried 2-0.
Darryl Lutz, Director of Public Works presented for approval the agreement with Engineering Solutions & Design, Inc. for work related to preparation and of the update to the Comprehensive Solid Waster Management Plan for Butler County.
Commissioner Doll made the motion to approve the agreement with Engineering Solutions & Design, Inc. for work related to preparation and of the update to the Comprehensive Solid Waster Management Plan for Butler County. Amount of the
Work in the amount of $8,510 to come out of line item #6601 Solid Waste Plan.
Commissioner Shriver seconded the motion. Motion carried 2-0.
US-54/SANTA FE LAKE RD. INTERSECTION PROJECT—UTILITY AGREEMENTS
Darryl Lutz, Public Works Director, presented to the Board for approval Utility agreements from Butler Rural Water District #8, Kansas Gas Service and Westar for the US-54/Santa Fe Lake Rd Intersections Project.
Commissioner Shriver made the motion to approve the Utility agreements from Butler Rural Water District #8, Kansas Gas Service and Westar for the US-54/Santa Fe Lake Rd Intersections Project, and authorize the Chairman to sign. Commissioner Doll seconded the motion. Motion carried 2-0.
Darryl Lutz, Director of Public Works, came before the board for authorization to repair the Landfill Compactor. The repairs would cost approximately $8,400.00, which would be paid out of the Landfill fund.
Commissioner Shriver moved to approve the repairs of the front differential and other miscellaneous items for the C&D landfill compactor. Commissioner Doll seconded the motion. Motion carried 2-0.
Darryl Lutz, Director of Public Works, came before the board to discuss project
priorities for updating the KDOT Federal Aid 5-Year Road and Bridge plan, as requested by KDOT. Includes 3 projects for Butler County in the 5- year plan. The No.1 priority is SW 70th St. project currently under construction. The 2nd and 3rd priorities are a bridge replacement project S of Whitewater and a 1-mile road reconstruction project going west from Rose Hill on SW 170th St. Mr. Lutz will bring the total CIP back to the County
Commission in the next two weeks for final approval. These 3 projects will be included
in that approval. No further action is required by the Commission at this time.
Darryl Lutz, Director of Public Works, requests purchase of a 1987 Volvo White GMC Truck with 156,000 miles for the Augusta Shop. Includes full package, wench, etc.
Director Lutz, advised an offer of $13,250 had been reached and that the truck is on hold waiting approval. Funds would come from the Road and Machinery Fund; funds are available for this purchase.
Commissioner Shriver moved to approve the purchase of a 1987 Volvo White GMC Truck at the purchase amount of $13,250, with funds coming from the Road and Machinery Fund. Commissioner Doll seconded the motion. Motion carried 2-0.
Darryl Lutz, Director of Public Works, presented a letter from the County’s Attorney
Norman Manley, reference Bill Alley Reimbursement. Manley’s recommendation is
that the County issue a check for the amount of $10,000.00 directly to Mr. Alley with a
transmittal letter which explains that this check is in accordance with the April 3rd 2001
agreement between Alley and the Township. Pursuant to the agreement that Alley be
directly paid by the County to satisfy our impact fee requirements.
Commissioner Shriver moved to approve the reimbursement of $10,000.00 to be paid
directly to Bill Alley. Commissioner Doll seconded the motion. Motion carried 2-0.
Todd Kennemer, Director of Planning and Zoning, requested to be placed on the agenda for next weeks Commission meeting, reference a possible error to the minutes dated January 8, 2002. This error could effect KDHE Standards to be properly put in place. Mr. Kennemer advised the Commission that he is required by the KDHE to publish the notice for 3- weeks, beginning April 9, 2002. Mr. Kennemer advised the board that he would have the supporting data available on next weeks agenda.
Commissioner Doll moved to table the issue until next week. Commissioner Shriver
seconded the motion. Motion passed 2-0.
County Administrator Will Johnson Jr., requested the County Commissioners make a
motion concerning Hinkle Elkouri Law Firm L.L.C., representing Butler County in tax issues.
Commissioner Doll made a motion that certain Tax matters relating to Butler County
1994 Solid Waste Disposal Revenue Bonds, the addition of Steve Howard Attorney
for Shell Oil to the Power of Attorney, previously executed by the chairman on be-
half of the county be approved. Hinkle Elkouri Law Firm be directed and authorized to represent Butler County at meetings, conferences or other proceedings,
with the Internal Revenue Service in connection with said bonds. Commissioner Shriver seconded the motion. Motion passed 2-0.
Butler County Treasurer Neal Parrish and Financial Officer Don Engels advised the
Commission that 5 Bids had been received for banking services. The bids had been
narrowed down to Prairie State Bank of Augusta and First National Bank of El Dorado.
Commissioner Shriver moved to approve the Praire State Bank of Augusta for the County’s Savings and Operational Checking Account for a 3-year agreement.
Commissioner Doll seconded the motion. Motion carried 2-0.
Commissioner Shriver moved to approve adds in the amount of $84.12 and the abates
In the amount of $495.70, with approval #2103.Commissioner Doll seconded the motion.
Motion carried 2-0
Commissioner Doll moved to recess until 11:00 for Public Building Commission.
Commissioner Shriver seconded the motion. Motion carried 2-0.
RECONVENE
Commissioner Doll moved that the Butler County Commission Meeting come to order and dismiss for the Public Building Commission
meeting at 11:02 a.m. Motion was
seconded by Commissioner Shriver. Motion carried 2-0.