BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, April 23, 2002

Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; County Administrator, Will Johnson Jr., and County Clerks Deputy, Barbara Day. Commissioner Will Carpenter was

absent to serve on Jury duty.

ADDS & ADBATES

Commissioner Shriver moved to approve the Adds in the amount of $1847.70 and the Abates in the amount of $1561.92 with approval #2106. Commissioner Doll seconded

the motion. Motion carried 2-0.

PUBLIC HEARING

Commissioner Doll moved to open the public hearing at 9:01 a.m. With no one present for this Public Hearing, Commissioner Doll moved to close the public hearing at 9:01a.m.

Motion carried 2-0.

RESOLUTION 02-01—RE-APPROVAL

Todd Kennemer, Planning & Development Director presented for public hearing a resolution amending the 1999 Butler County Environmental Health Sanitary Code providing for the removal and abatement of nuisances and the assessment of costs associated with such abatement. Legal council advised that incorporating the “cost recovery clause” into the Sanitary Codes would make this a much stronger and more enforceable regulation.

Commissioner Shriver moved to re-approve resolution 02-01, environmental health sanitary code providing for the removal and abatement of nuisances and the assessment of costs associated with such abatement. Commissioner Doll seconded the motion. Motion carried 2-0.

UPDATE ON ROAD FINANCING

Todd Kennemer, Planning & Development Director came before the Board to update them on the Road Improvements, Community Development Block Grant (CDBG) grant for $98,000.00 and the Tourism Grant for $55,000.00 for PRC. Mr. Kennemer explained that the Conditional Use Permit was contingent on approval of the CDBG grant and the Tourism grant to help finance the road improvement to the Prairie Rose Chuckwagon. Mr. Kennemer turned the speaking over to Larry Powell.

Mr. Larry Powell, Economic Development Director stated that the Tourism Development Grant was approved and now is needing signatures from the Commissioners in the amount of $55,000.

Commissioner Shriver moved to approve the Tourism Grant in the amount of $55,000. Commissioner Doll seconded the motion. Motion carried 2-0.

PRARIE ROSE CHUCKWAGON CONDITIONAL USE PERMIT UPDATE

Todd Kennemer, Planning & Development Director advised the Butler County Commission of the next Planning and Zoning meeting, on May 7, 2002.

At this meeting the planning board will make recommendations on the Special Use Code

for the 100 Motor Home Convention for Prarie Rose Chuckwagon, coming up in September 2002. On May 28th, Mr. Kennemer will bring those recommendations back to the Commission for their consideration.

RESOLUTION 02-15

Ron Roberts, County Clerk presented to the Board for approval resolution #02-15, replacing resolution #01-38, a credit card authorization change, resulting from a personnel change. Don Engels, Financial Officer will be added and Jill Hughey will be removed.

Commissioner Shriver moved to approve resolution #02-15 a credit card authorization change. Commissioner Doll seconded the motion. Motion carried 2-0.

EMERGENCY SHELTER GRANT RENEWAL FOR MIDCAP

Community Service Director, Marion Nichols came before the Board for approval of the ESG Grant for Mid Cap. This grant is to provide temporary lodging and help with the Homeless Prevention Program. Funds requested are divided into 3 areas including Operations in the amount of $2,000.00 helps with individuals needing a one night stay at a motel; Essential Services in the amount of $1,000.00 is for gas vouchers to help with locating a place to live; and Homeless Prevention in the amount of $4,000.00 helps with assistance to families who are currently homeless or about to loose their utility or housing.

Commissioner Shriver moved to approve the renewal of the ESG Grant for Mid Cap in

the amount of $7,000. Commissioner Doll seconded the motion. Motion carried 2-0.

KANSAS DEPT OF HEALTH AND ENVIRONMENT SOLID WASTE MANAGEMENT IMPLEMENTATION GRANT

Darryl Lutz, P.E., Director of Public Works, presented a grant application to be used for the purchase of additional trailers/equipment for the community-recycling program implemented in 2001.

Commissioner Doll moved to approve the grant application to be used for the purchase of additional trailers/equipment for the community-recycling program. Commissioner Shriver seconded the motion. Motion carried 2-0.

GRANT CONSIDERATION FOR COUNTY ATTORNEY’S OFFICE

Butler County Attorney, Jan Satterfield came before the Commission requesting consideration of a Grant for the funding of an Investigator for her department. The submission deadline for this Grant is April 26, 2002.

The Grant would be in the amount of $40,000 and decrease each year. This would be

an additional position with a salary range of $30-$32,000 per year. Ms. Satterfield advised the first year would involve $6,000 in addition to the Grant amount received. Ms. Satterfield further advised the Commission that she believed that she would be able to cover the additional amount needed in the current year’s budget, to start this new position July 1, 2002.

Commissioner Shriver moved to approve the grant application to be used for funding

of an Investigator, with the stipulation, that the $6,000 funding needed by the County,

will come from the Butler County Attorney’s current year’s budget. Commissioner Doll seconded the motion.

Motion carried 2-0.

BID FOR UTILLITY BOXES

Darryl Lutz, P.E., Director of Public Works, presented bids received for the purchase of

Standard Utility Boxes.

Bids were received from the following:

Truck Parts & Equipment Inc. $7,757.00

Midwest Truck Equipment $6,470.00

Mr. Lutz recommended to the Commission the bid received from Midwest Truck Equipment in the amount of $6,470.00.

Commissioner Doll moved to approve the bid from Midwest Truck Equipment in the amount of $6,470.00 for the purchase of Utility Boxes. Commissioner Shriver seconded the motion. Motion carried 2-0.

AGREEMENT WITH LAFORGE’S

County Administrator, Will Johnson Jr., advised the Commission that an offer of $23,400 had been received from La Forge’s for payment of cost and downtime losses to the County as a result of the problems with a computer server purchased from La Forges server. Administrator Johnson advised the total loss for the County is documented at $32,000 with an additional $10,000 in down time and lost productivity.

Commissioner Shriver requested that a letter be constructed by Attorney Norman Manley, requesting payment in the amount of $32,000 plus the $10,000 in down time

and lost productivity.

ADJOURNMENT

Commissioner Doll moved to adjourn the meeting at 10:58 a.m. Commissioner Shriver seconded the motion. Motion carried 2-0.