BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, March 26, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order. Present were Commissioner Bill Shriver & Commissioner Will Carpenter; Jay Newton, County Administrator and County Clerk Secretary, Linda S. Peterson.
Commissioner Shriver moved to approve the Abates in the amount of -$56,975.98, with the approval #2099 dated March 26, 2002. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Clark Allemang, County Appraiser came before the Board to open sealed bids for 3 used vehicles. These vehicles will be paid out of this year’s Appraisers budget. Bids are as follows:
Vendor Type of Vehicle Price
Frye Chevrolet 99 GMC $17,935.00
01 Chevy Blazer $18,697.00
99 Durango $16,580.00
99 Chevy Blazer $16,770.00
Fishers 01Chevy Blazer $19,800.00
01 Chevy Blazer $19,600.00
Parks 99 Jeep Cherokee $12,920.00
Commissioner Doll moved to approve the receiving of sealed bids on 3-used vehicle for the Appraisal Department and have Mr. Allemang come back with his recommendations. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Mr. Allemang recommended purchasing 3-1999 Jeep Cherokees form Parks Motors in Augusta at $12,920.00 each with a total of $38,790.00.
Commissioner Doll moved to accept the bids for the 3—1999 Jeep Cherokees in the amount of $12,920.00 each with a total of $38,790.00 from Parks Motors in Augusta. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Commissioner Doll moved to table this item until April 2, 2002. Commissioner Shriver seconded the motion. Motion carried 3-0.
Carol Borger, Butler County Health Administrator presented for approval an agreement between Butler County Community College Nursing Department and the Butler County Health Department for clinical experience for Nursing students.
Commissioner Shriver moved to approve the agreement between the BCCC Nursing Department and the Butler County Health Department and authorize the chairman to sign. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl C. Lutz, P.E., Director of Public Works presented to the Board for approval moving the letting date for the construction of the West Branch of the Whitewater River Bridge to the Fall of 2002 and authorize the Department of Public works to proceed with Right-of-way acquisition.
Commissioner Doll moved not to authorize the bid letting to be moved to the fall of 2002 and keep the letting for the fall of 2003. Commissioner Shriver seconded the motion. Motion carried 3-0.
Darryl C. Lutz, P.E., Director of Public Works presented to the Board for approval and signage for the invitation to bid for construction of a landfill gas recovery system. The EPA has given their approval for this project.
Commissioner Doll moved to approve the invitation to bid for construction of a landfill gas recovery system and authorize the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
Darryl C. Lutz, P.E., Director of Public Works presented to the Board sealed bids on liquid asphalt purchases for 2002. There were two bids and they are as follows:
Vendor Product Price per gallon
Koch Pavement CMS-1 .589
HFMS-1 .599
CRS-1H .554
RS-1H .554
SS-1H .589
ElPaso CRS-1H .4550
CMS-1 .4650
SS-1H .4850
Commissioner Shriver moved to receive the sealed bids for liquid asphalt and have Mr. Lutz come back with his recommendation. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Todd Kennemer, Director of Planning & Development Department presented for consideration a request for “Island annexation” by the City of Rose Hill and the owner of the land to be annexed.
Commissioner Carpenter moved to approve the “Island Annexation” by the City of Rose Hill and the owner of the land, and authorize the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
CITY
OF BENTON—BUILDING INSPECTIONS
Todd Kennemer, Director of Planning & Development Department presented to the Board of Commissioners, recalculated figures for doing inspections for the City of Benton. Mr. Kennemer recommended that $150.00 per permit fee be established. The City of Benton will first approve this and then Mr. Kennemer will bring back the contract for the Commission to approve.
Commissioner Doll moved to receive the figures for Benton and accept it as written and report back annually with the costs that have incurred. Commissioner Carpenter seconded the motion. Motion carried 3-0.
OTHER ITEMS:
PRAIRIE ROSE ROAD
MAINTENANCE AGREEMENT
Commissioner Doll asked Darryl Lutz, Public Works Director how the road agreement with Prairie Rose Chuckwagon was working out. Mr. Lutz told the Commissioners that the first grant had be approved and the 2nd one had not been officially approved yet, but he is meeting with PRC at 1:00 p.m. today, so there might be some news then. He would let the Commissioners know after the meeting. He informed the Commissioners that the Township road budget would fall short about $1,000.00. This would either have to be picked up by PRC or the County. The Commissioner suggested he include this figure in the Conditional Use Permit. The Commission agrees that PRC should take care of the shortage.
TIRE
BIDS
Darryl Lutz, Public Works Director came before the Board with the new price comparison on tire bids. The State bid amounts were equal to the bids received from Augusta Tire.
Commissioner Shriver moved to approve the purchase of tires from Augusta Tire and Becker Tire for the lowest quotes on each item. Commissioner Carpenter seconded the motion. Motion carried 3-0.
RESOLUTION
02-14
Commissioner Shriver moved to approve resolution #02-14, “A resolution amending resolution 97-050 establishing the duties of and delegating responsibilities to the County Administrator. Commissioner Carpenter seconded the motion. Motion carried 3-0.
RECESS
The Butler County Commissioner recessed at 10:13 a.m.
The Board reconvened at 10:15 a.m.
Commissioner Doll moved to go into Executive Session to discuss personnel matters of non-elected personnel with Darryl Lutz at 10:20 a.m. for 30 minutes and return at
10:50 a.m. Commissioner Carpenter seconded the motion. Motion carried 3-0.
The Commission reconvened at 10:50 a.m.
Mr. Jay Newton presented to the Board the results of the Post-remediation screening for mold/fungi report for the Butler County Judicial and Jail Building.
Commissioner Carpenter commented he would like to see the County have Job Applications on-line. Mr. Newton informed the Commission that he has talked to Scott Stoskopf already about this issue and he is working on this.
Mr. Newton gave the Commission a letter to Norman Manley requesting information on any pending lawsuits for the External Auditors, Allen, Gibbs and Houlik.
Commissioner Shriver moved to approve the letter and authorize the Chairman to sign. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Commissioner Doll moved to
adjourn the Butler County Commission meeting at
11:05 a.m. Commissioner
Shriver seconded the motion. Motion
carried 3-0.