BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, March 12, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order. Present were Commissioner Bill Shriver & Commissioner Will Carpenter; Jay Newton, County Administrator and County Clerk Secretary, Linda S. Peterson.
Commissioner Carpenter moved to approve the Adds in the amount of $+7,814.32 and the Abates in the amount of -$3,584.86, with the approval #2096 dated March 12, 2002. Commissioner Shriver seconded the motion. Motion carried 3-0.
PRAIRIE ROSE CDBG
GRANT—RELEASE OF FUNDS
Larry Powell, Executive Director of the Butler County Economic Development requested the Board of County Commission release the funds for the upgrade of Parallel Rd, which is the Prairie Rose CDBG Grant.
Commissioner Shriver moved to release the funds for the Prairie Rose CDBG Grant to upgrade Parallel Road. Commissioner Carpenter seconded the motion.
Motion carried 3-0.
Todd Kennemer, Planning & Zoning Department Director presented to the Board a special request from the Governor’s Office to hold a tourism event at the Prairie Rose Chuckwagon. Mr. Kennemer does not recommend this event to happen for several reasons. First the Conditional Use Permit has not yet been approved, the road issue has not been addressed and a limit of 15 RV’s for no longer than 7 days was originally set.
Mr. Kennemer believes that there are too many contradictions that need to be resolved.
Commissioner Shriver moved to table this item until PRC has gone through the normal process of filing this request. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Riley Walters, Director of the County Noxious Weed Department presented for approval the bids for the Annual Noxious weed chemicals.
Commissioner Shriver moved to approve the low bid from Vegetation Management Supply, Inc for the following, 2-4 D, 750 gal; 2-4D, 900 gal; 2-4D, 150 gal; Generic glyphosate isopropylamine, 900 gal; Roundup Pro, 200 gal; Banvel, 100 gal. UAP Timberland, LLC for the following, Roundup/Ultra Max, 150 gal; and Tordon 22K, 350 gal. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Ann Carpenter, Juvenile Justice Services Administrator presented a procedure regarding reimbursement of detention fees. Mrs. Carpenter would like the depositing reimbursements to go back into the line item in which the original expenses occurred, not into the general fund. Mr. Newton stated that cash basis accounting required this. Commissioner Carpenter asked if there was a way that a report could be generated showing each deposit of JJA into the General fund. Scott Stoskopf, Computer Director said there was a report that showed this already. Mrs. Carpenter stated she should get with Mr. Newton and/or Mr. Stoskopf and have them help her with the reports. The Commissioners stated they thought this was the way to handle it for now. No action was taken.
Mr. Richard Idelman, owner of Service Master, and Sharlene Griffith came before the Board to answer questions concerning the invoices for the clean up of the Jail facility and the District Court Building. The invoice for the jail was $74,259.22 and the invoice for the District Court Building so far was 31, 741.03. Mr. Idelman stated they were still working on the basement of the District Court Building and there would be another invoice for this.
Commissioner Carpenter stated he remembered that in Executive session the amount was not to exceed $40,000 to $50,000 dollars. He also asked why Service Master did not give anyone a contract to sign before they started the job? Mr. Idelman said the Sheriff told him to do it now and that is what he did. Commissioner Doll stated he also remembered a figure of not to exceed $40,000. Commissioner Doll stated that the Board would have to talk to their attorney before going any further on this issue and that the discussion was done for now.
Commissioner Doll moved to approve the revised right-of-way and easement agreement and the Road and Development agreement between Crest Quarry Properties and Martin Marietta Materials, Inc. Commissioner Carpenter seconded the motion.
Motion carried 3-0.
Darryl C. Lutz, P.E., Director of Public Works presented to the Board the annual bids for Tires for the fleet equipment. Bids were received from Augusta Tire and Becker Tire. Weibe Tire bid was late.
Commissioner Carpenter moved to accept the bids and have Mr. Lutz come back at a later date with a recommendation. Commissioner Shriver seconded the motion. Motion passed 3-0.
Mr. Ronald Roberts, County Clerk and Kelly Mendoza, Deputy Clerk of Taxes presented to the Board the Annual Township reports to approve. The Commissioners were given a copy of their Districts individual township budgets with what was needed from each township. Mr. Roberts suggested that a letter be drawn up and sent to each township stating that a training session wold be held for each township to show them how to use the budget information and when different items needed to be turned in.
Commissioner Doll moved to accept the Annual Township reports for approval, and have the County Clerk draw up a letter to the Townships stating there will be a training session on budgets that must be attended or the Townships checks will be held. Commissioner Carpenter seconded the motion. Motion carried 3-0.
EXECUTIVE SESSION
Commissioner Shriver moved to go into Executive session for the purpose of “Consultation with an attorney for the body or agency which would be deemed privilege in the attorney-Client relationship” at 10:10 a.m. and return at 10:40 a.m. Commissioner Carpenter seconded the motion. Motion carried 3-0.
The Butler County Commissioners reconvened at 10:40 a.m.
Commissioner Shriver moved to pay Service Master $106,000.25 for the cleaning of the Jail and District court building, with a separate invoice to be paid later when the District Court Building basement is done. There is to be detailed accounting of all charges for the clean-up to included employees time sheets, rentals, unusual charges and work site inspections, before final payment. Commissioner Carpenter seconded the motion. Motion passed 3-0.
OTHER ITEMS:
Fire District 9
Ron Roberts, County Clerk, informed the Commissioners that Fire District #9 was going to sale two fire trucks.
Darryl Lutz, Public Works Director took the Commissioners on a tour of the 70th Street Road Construction.
Commissioner Doll moved to
adjourn the Butler County Commission meeting at
10:45 a.m. Commissioner Carpenter seconded the
motion. Motion carried 3-0.