BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, June 18, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; Commissioner Will Carpenter; County Administrator, Will Johnson Jr., and County Clerk Ron Roberts
Gina Thompson as spokesperson, accompanied by other board members, came before the Commission. Ms.Thompson informed the board that the Butler County branch of BB-BS is no longer an affiliate of Sedgwick County but is now a direct branch of Kansas BB-BS. The purpose of this visit was to request that the funding for 2003 budget remain at the same level as the 2002 level of $32,800. The previous agreement stated the County support would decrease by 10% each year. The Commission took the request under advisement, and will give the request further consideration when reviewing County budget.
POSITION
UPGRADE AND JOB DESCRIPTION CHANGE
Ann Carpenter, Juvenile Justice Services Administrator came before the Commission to recommend a salary range change from 11C ($27,290) to 14C ($30,680) for the position of Juvenile Justice Supervisor. Ms. Carpenter also recommended an update to the position description to better reflect actual duties and responsibilities.
Ms. Carpenter advised the Commission that when the two departments merged,
Ryan Winfrey assumed additional responsibilities and on-call time. Mr. Winfrey works 40hrs per week in the office, and takes 25-30 actual on-call hours. He also receives field questions 24 hours a day from law enforcement and parents. Mr. Winfrey is currently the lowest paid supervisor in the department; has the largest number of employees to supervise; and manages the largest budget for detention and medical expenses for juveniles in custody. Funding for this increase is provided within the current budget, and in the 2003 submitted budget.
Ms. Carpenter stated that she believed a raise to the level of 14C is an appropriate salary for the duties and responsibilities Mr. Winfrey is currently performing. She also states that the Electronic Monitoring Supervisor receives an annual salary of $28,371, the Teen Court Supervisor receives $30,680, and Drug Court Supervisor receives $31,161.
Mr. Winfrey’s salary of $27,290 is the lowest for a supervisor.
Commissioner Doll made a motion to table the salary increase (11C $27,290 to 14C $30,680 for the position of Juvenile Justice Supervisor) 30 to 60 days until further review of the County’s compensation plan during budget preparation. Commissioner Shriver seconded the motion. Motion carried 2-0. Commissioner Carpenter abstained.
COMMUNICATIONS
ENHANCEMENT GRANT
Jim Schmidt, Director of Emergency Management came before the Commission to request approval to initiate the transition to the new medical communications system and authorize the EMS director to purchase equipment from the vendor furnishing the appropriate equipment at the lowest cost.
Mr. Schmidt advised the Commission that the EMS Department has been utilizing the statewide 400MZ medical communications system to relay information to the hospital emergency rooms. The current system is over 20 years old, and is being abandoned. Wichita area hospitals and EMS units from Sedgwick County have been on an 800Mhz system for several years. Communication with these hospitals is done via a series of radio-telephone patches which are poor at best. There is no direct communication capability between Butler and Sedgwick Co. EMS units. This must be accomplished by relay via two separate dispatch centers.
Mr. Schmidt advised that the Department of Emergency Management applied for a grant under the Support to Local Authorities (SLA) from FEMA and the State Division of Emergency Management. A total of $8,000 was awarded for purchase of 800 Mhz radios to begin this process.
Commissioner Carpenter made a motion to authorize the EMS director to begin implementation of the 800Mhz medical communications for Butler County. Commissioner Shriver seconded the motion. Motion carried 3-0.
AMBULANCE
AND HOSPITAL COMMUNICATIONS
Grant Helferich, Director of Emergency Medical Services came before the Commission to present an agreement with the Kansas Board of EMS to acquire the UHF Med 8 Communications equipment.
Mr. Grant advised the Commission that the state is turning off the state’s U-HF radio systems for the ambulance communications since they have installed an 800Mhz system.
This is the only line of communications with the area and Wichita hospitals for Butler County EMS.
Mr. Grant stated that the only known cost to the communications department would be the phone line for the phone patch system. It may be more efficient to change the phone number to a 320 line to reduce long distance phone call charges.
Mr. Grant advised that County Counsel Norm Manley had reviewed the agreement and approved it. He would request the Commission to grant approval to acquire the State UHF radio equipment, and allow the Chair to sign.
Commissioner Carpenter made a motion to approve the agreement with Kansas Board of EMS to acquire the UHF Med 8 Communications equipment located on the BCCC communications tower at no cost to the County except for the monthly phone line cost. Commissioner Shriver seconded the motion. Motion carried 3-0.
APPOINTMENT
TO THE SOLID WASTE PLANNING COMMITTEE
Joe Miller, City Administrator for the City of Towanda, came before the Commission for approval of the appointment of Mr. Bill Highbarger to the Solid Waste Planning Committee as the Towanda representative.
Commissioner Carpenter made a motion to approve the appointment of Bill Highbarger as the Towanda representative. Commissioner Shriver seconded the motion.
Motion carried 3-0.
PARALLEL
ROAD PROJECT FOR PRAIRIE ROSE
Phil Hughey, Asst. County Engineer, came before the Commission for approval of an agreement with Poe & Associates, Inc. to provide engineering services related to the grant funded Parallel Road improvement project.
Mr. Hughey advised that the Parallel Road project has been approved to receive grant funding in conjunction with private participation for improvements to satisfy certain zoning conditions. A selection committee consisting of the County Administrator, the County Engineer, the County Economic Development Director and the Director of SCKEDD performed the evaluation, selection and proposal review process. There was discussion that part of this agreement was a supplemental to existing agreement, and that it needed to be a stand-alone agreement.
Commissioner Carpenter made the motion to table approval of the agreement until a new stand-alone agreement is printed by and received from Poe & Associates.
Commissioner Shriver seconded the motion. Motion carried 3-0.
Commission Chairman called a recess at 9:55 am for 10 minutes.
Chairman Doll called the meeting back to order at 10:05 am.
SW
70TH STREET PAVING PROJECT
Phil Hughey, Asst. County Engineer, came before the Commission for consideration on awarding the contract bid for Project No. BC 614(7-10) 02, the SW 70th St. paving project, to APAC-Kansas.
Mr. Hughey advised the Commission that the construction of SW 70th St. between Santa Fe Lake Rd. and Ohio St. Rd. was planned for 2 phases in the Butler County CIP. The first phase for the grading work and bridge construction used federal aid funds and is nearly complete. The second phase is the paving work, which will be financed with local funds. Bids were received and opened on May 14, 2002.
Mr. Hughey recommends that the Board of County Commissioners award the contract for Project No. BC 614(7-10) 02, the SW 70th St. paving project, to APAC-Kansas in the amount of $926,570.80.
Commissioner Carpenter made a motion to award the contract for Project No. BC 614(7-10) 02, for the SW 70th St. paving project to APAC-Kansas in the amount of $926,570.80, for entire paving project, Ohio St. and East on SW 70th St. including 529’ and intersection widening, and direct the County Engineer to return at a later date with contracts for approval and execution. Commissioner Shriver seconded the motion. Motion was carried 3-0.
PIPE
CULVERT BIDS
Phil Hughey, Asst. County Engineer came before the Commission to receive open bids for pipe culvert.
Mr. Hughey stated that each year, the Department of Public Works solicits bids for the purchase and delivery of pipe culverts used for replacement or new construction for entrances and cross road drainage. Townships are invited to participate in this culvert bidding process. Pipe culvert vendors wishing to bid were required to submit their bids by Wednesday, June 12, 2002. Bids received were:
Welborn Sales, Inc., Salina, Ks $15,805.64
J & J Drainage Products, Hutchinson, Ks $16,452.44
J & J Metal Products Co., Paola, Ks $18,568.80
Metal Culverts, Inc., Jefferson City, Mo $16,891.30
D-C Wholesale, El Dorado, Ks $21,733.31
Big “R” Manufacturing, Greeley, Co. submitted no bid but
requested to remain on bid list
Commissioner Carpenter made a motion to accept the bids opened for the pipe culvert, and direct the Director of Public Works to return at a later date with his recommendation. Commissioner Shiver seconded the motion. Motion carried 3-0.
OTHER
METHANE
WELL DRILLING
Commissioner Carpenter questioned the delay by Contractor Earth Solutions in the drilling of methane wells at the landfill. After a short discussion, it was decided that if problems are not eliminated, and there is further delay, the other bids would be reviewed.
CITIZEN’S
REQUEST FOR SPEED SIGN CHANGES
Mr. Roy Henley of 1616 Glenda Court, Andover, Easter Addition addressed the Commission to request that the speed limit on his road be reduced, and new signs erected. He stated that he and his neighbors were inundated with clouds of dust each time a vehicle drove down the gravel road. Also, 55 mph is excessive for the area because of sharp curves. Commissioner Carpenter told Mr. Henley that the Township chairman must initiate this action, not the County, but he referred the matter to Phil Hughey, Asst. County Engineer for follow-up, and contact with the Township chairman. Mr. Henley was encouraged to continue his efforts.
RECESSED FOR PBC MEETING
Commissioner Carpenter made a motion to adjourn the Butler County Commission
Meeting at 10:26 a.m., and go into Public Building Commission Meeting. Commissioner Shiver seconded the motion. Motion carried 3-0.
RECONVENED
COMMISSIONERS MEETING
Commission Chairman Doll reconvened commissioner meeting at 11:22 a.m.
TRANSITION
OF FIRE DISTRICT #1
There was discussion of legal steps to transfer assets and real property of Fire Dist. #1 from the County to the City of Andover, and the necessary cooperation of all parties involved. A petition resolution is the only legal mechanism for this transfer. Due to budget cycle restraints, earliest transfer would be January 1, 2004. Mr. Will Johnson will report back about status.
ADJOURNMENT
Commission Chairman Doll made the motion to adjourn at 11:50 a.m. Motion was seconded by Commissioner Carpenter. Motion carried 3-0