BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, June 11, 2002
Commission Vice-Chairman, Bill Shriver called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, County Administrator, Will Johnson Jr., and County Clerk Deputy, Barbara Day.
Commissioner Carpenter made a motion to approve Abates in the amount of $1,381.86 dated June 11, 2002 with approval # 2114. Commissioner Shriver seconded the motion. Motion carried 2-0.
Sgt. Kelly Alexander, Butler County Sheriff’s Department came before the Commission for approval of a grant to fund an additional School Resource Officer for Circle School District, USD 375.
Mr. Alexander advised the Commission that this grant has been available each year for the past several years. That the Butler County Sheriff’s Department has applied and received this grant for two SRO’s in the past. Those SRO’s were for Bluestem and Douglass School Districts. Mr. Alexander advised that this grant is capped at $125,000 for three years. The past two grants have been below the cap and the Department of Justice is paying 100% of the wages and benefits for three years. The officer hired for this position has to be retained at least one year after the grant runs out. The Circle School District has agreed to accept financial responsibility of the officer after the three-year grant runs out. Circle School District will also be responsible for providing a vehicle for the second SRO Officer.
Mr. Alexander stated that the County Counselor, Norman Manley, reviewed the past two grant conditions and approved them. There are no changes in the conditions and requirements of this grant.
Commissioner Carpenter made a motion to approve the grant funding for an additional SRO officer for the Circle School District and allow the County Administrator to sign. Commissioner Shriver seconded the motion. Motion carried 2-0.
Administrator Johnson made a recommendation to the Commission to approve the proposal received from Mulvaney Heating & Air Conditioning as the lowest and the best proposal for the HVAC work at the Butler County Community Building.
Mr. Johnson stated that currently the Community Building has four 5-ton single-phase rooftop HVAC units that reached the end of their useful life. The County has been informed that the coils and condenser units are beyond repair and need to be replaced. The units are approximately 14 years of age. The Commission directed staff to obtain three separate proposals for replacement of the units in May of 2002. Staff has contacted three separate companies for proposals that range in price from $10,000 to $16,505.
Bids were received from:
Mulvaney Heating & Air Conditioning $14,114.50
Carlisle Heating & Air Conditioning $16,505.00
Don’s Heating & Air Conditioning $10,100.00
The lowest priced contractor proposal was not all-inclusive and did not include warranty information. The second proposal from Mulvaney Heating & Air Conditioning detailed all the work to be completed and included a 5-year warranty on the compressors, 10 years on the heat exchanger and a 1-year parts and labor warranty. The cost of the proposal from Mulvaney Heating & Air Conditioning is $14,114.50, which will be funded from the capital account.
Commissioner Carpenter made a motion to approve the proposal from Mulvaney Heating & Air Conditioning in the amount of $14,114.50, and allow the Vice-Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 2-0.
PAUL’S VALLEY 3RD
ADDITION-CHANGE ORDER NO. 2
Mike Thompson, Poe & Associates and Darryl C Lutz, P.E. Director of Public Works came before the Commission for consideration of the change order for the Paul’s Valley Third Addition street paving project for a net decrease in project costs.
Mr. Lutz advised the Commission that this project is for a special benefit district road paving project for internal streets in Paul’s Valley 3rd Addition. The contract for this project was awarded to APAC-Kansas on November 13, 2001. Work commenced in April 2002 and the project is now substantially complete. Mr. Lutz advised the change order is necessary to adjust pay items for the amount of work actually completed. The
primary change is an under-run in an alternate subgrade stabilization method that was bid but was not used. The additional items were field changes needed to improve drainage problems found during construction.
Mr. Lutz stated that 100% of the project costs are to be paid by the benefit district. No change in the contract amount will result from this change order. Mr. Lutz recommends that the Board of County Commission approve Change Order No. 1731, Paul’s Valley
Third Addition Street Improvements, for a net project cost reduction of $59,730.93.
Commissioner Carpenter made a motion to approve Change Order No. 1731 in the amount of $59,730.93 and authorize the Vice-Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 2-0.
Darryl C Lutz, P.E., Director of Public Works came before the Commission for approval of the contract with Earth Solutions, Inc. for the construction of the landfill gas management system and authorize the Chair to sign.
Mr. Lutz advised Commission that the Contract had not been returned to him from Earth Solutions, Inc., so he would ask for this agenda item to be tabled until he receives the contract.
Commissioner Carpenter made a motion to table a contract to Earth Solutions for construction of the landfill gas management system. Commissioner Shriver seconded the motion. Motion carried 2-0.
RECESS
Commissioner Shriver called a recess from 9:46 a.m. until 10:00 a.m. Commissioner Carpenter seconded the motion. Motion carried 2-0.
RECONVENE
Commissioner Shriver called the Commission meeting back to order at 10:00 a.m.
RECEIVE BIDS FOR SW
70TH STREET PAVING PROJECT
Darryl Lutz, P.E., Director of Public Works came before the Commission to open and read sealed bids at 10:00 a.m., for the SW 70th Street Paving Project.
Mr. Lutz stated that the County had received four bids for consideration.
CONTRACTOR: BOND AMOUNT
OF BID
1) Coring & Sons Yes-5% $1,199,950.88
2) APAC of Kansas Yes $
926,570.80
3) Central Paving Yes-5% $ 985,122.20
4) Richly Paving Yes $1,150,058.90
Commissioner Carpenter made a motion to accept the bids and allow Engineering to review them and then return to the Commission with their recommendation. Commissioner Shriver seconded the motion. Motion carried 2-0.
ADJOURNMENT
Commissioner Carpenter made a motion to adjourn the meeting at 11:10 a.m. Commissioner Shriver seconded the motion. Motion carried 2-0.