BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, May 21, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; Commissioner Will Carpenter; County Administrator, Will Johnson Jr., and County Clerk Deputy,
Barbara Day.
County Administrator, Will Johnson Jr. advised the Commission that City Administrator Jeff Bridges and Mayor Dennis Bush were unable to attend the Commission meeting this morning, as earlier scheduled.
County Counsel Norm Manley addressed the Commissioners with recommendations on Fire District #1. City of Andover reference KSA 19-3604 would need 10% of the area residences to sign a petition to adopt a resolution to separate Fire District #1 from the City of Andover. This Resolution would need to be published for two weeks. At that time if no other protest petition with 19% of the residences has been filed the resolution would be adopted. The other stipulation is reference KSA 19-3606, which states that re-structuring of Fire Districts must occur by July 1, 2002.
Counsel Norm Manley further advises the Commissioners that they need to meet with the City of Andover at their City Commission meeting, so that the City Commission, Fire District Board, and any other involved parties can be involved in this decision. Counsel Norm Manley informed the Commissioners that the next regular City Commission meeting for the City of Andover is Tuesday May 28, 2002.
Administrator Johnson, will set up a date that the Commissioners can attend a meeting with City of Andover.
Mark Dick, Auditor with Allen, Gibbs and Houlick came before the Board to discuss the Fiscal year 2001 audit for Butler County.
Mr. Dick advised the Commission that the audit was completed on April 23, 2002 and that a single audit was completed on 7 Federal Grants.One of the issues that needs attention includes identifying all the grants the County has and the balance of these grants.
Mr. Dick advised that the only violation found pertained to the Jail Fund, in that the expenditures exceed the budgeted amount in the amount of $19,588.00. Mr. Dick advises that the attention needs to be on tracking those funds and monitoring expenditures in this area.
Mr. Dick recommends that any miscellaneous bank accounts that have been opened under the County ID # need to be cleaned up and closed, as the County is responsible for them.
Mr. Dick also advises that the County have a Tax Exempt Debt that is not used all at one time causing the money to draw interest. This interest is called arbitrage and the Government says that interest created from Tax Exempt money can not be kept, but has to be returned to the Government. At this time the County has $327,000 of arbitrage money. It is recommended that this money be set aside for payment to the Government.
Commissioner Doll called a 5-minute recess at 10:20 a.m.
Commissioner Doll called the Commission meeting back to order at 10:25 a.m.
Chuck McGuire, Community Corrections Director, presented to the Board for review and approval of the application for Juvenile Justice & Delinquency Prevention Act Grant. This Fund request is for replacement of local Case Management purchase of service funds. This request is due to the JJA program cutting $5,500 from their budget.
Commissioner Shriver made a motion to approve the grant application for the Community Corrections and authorize the Chairman to sign. Commissioner Doll
seconded the motion. Motion carried 2-0 with Commissioner Carpenter abstaining from the vote.
Ann Carpenter, JJA Administrator and John Davis, EMP Supervisor presented to the Board for approval the submission of the EMP grant. This grant is in the amount of $56,535 from the Juvenile Justice Authority in order to operate the EMP for a third year. There is no additional cost to the County. This grant needs to be approved by the County and then submitted to the JJA/KAG for consideration of Title II grant funds.
Commissioner Doll made the motion to approve the grant application for Electronic Monitoring and authorize the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 2-0 with Commissioner Carpenter abstaining from the vote.
Todd Kennemer, Planning & Development Director came before the Board for approval of a new CUP for Prairie Rose Chuckwagon. This would allow the following:
Additional request from Benton Township to relinquish 0.8 mile section of Parallel Road, from Butler Road to the PRC, thus allowing it to be surfaced and maintained by the County. Cost of maintenance to be the obligation of Benton Township and the PRC. The CUP is based on an annual road maintenance fee to be paid to the County by June 1st of each year.
Commissioner Shriver made the motion to approve the CU 01-04 and approve Resolution 01-22 for CUP for Prairie Rose Chuckwagon. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Don Rommelfanger, Mayor of Cassoday, requested the Board to nominate or appoint Pam Dunham to represent Cassoday on the Solid Waste Committee.
Commissioner Carpenter made the motion to appoint Pam Dunham, Cassoday, to the Solid Waste Committee to represent the City of Cassoday. Commissioner Shriver seconded the motion. Motion carried 3-0.
Will Johnson, County Administrator presented to the Board for approval, SCKEDD as the grant administrator for the CDBG project for Prairie Rose Chuckwagon. Six proposals were received and three companies interviewed. SCKEDD’s proposal is for $8,940 which covers all costs and will be paid through the grant and there will be no financial impact of the County.
Commissioner Carpenter made the motion to approve the staff recommendation for SCKEDD, as the Grant Administrator for the CDBG project for Prairie Rose. Commissioner Shriver seconded the motion. Motion carried 3-0.
Will Johnson, County Administrator, brought to the Board Resolution #02-25 adopting
a Deferred Compensation Plan. The new plan through the Hartford program would provide several advantages over the current deferred compensation program such as lower fees, guaranteed death benefits, onsite personnel service, employee education workshops and a common remitter.
Mr. Johnson advised the Commissioners that County Counsel Norm Manley had not yet reviewed this plan for the County employees. Commissioners agreed to table this issue until the County Counsel reviewed and signed this plan.
Commissioner Carpenter made a motion to table Res. # 02-25 until reviewed and signed by County Counsel. Commissioner Shriver seconded motion. Motion carried 3-0.
1) Will Johnson, County Administrator, reported to the Commissioners that the Butler County Courthouse has been placed on the National Register of Historical Society Listing effective April 24, 2002.
Mr. Johnson advised that this would open the County up to several grants for restoration. The only stipulation is when remodeling is done the original design has to be retained.
2) Commissioner Carpenter presented the idea of having a County Auction for misc. items. Mr. Johnson advised he would ask for a list of items from the Dept. Heads so that we can determine what is available.
3) Commissioner Carpenter also presented the possibility of one evening Commission meeting per month.
Also televised meetings were discussed as a future possibility.
Commissioner Doll made a motion, with no further business to address, to adjourn the meeting at 11:24 a.m. Commissioner Shriver seconded the motion. Motion carried 3-0.