BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, May 14, 2002
Commissioner Doll called the Butler County Board of Commissioners to order at
9:00 a.m. Present were Commissioner Bill Shriver; Commissioner Will Carpenter; County Administrator, Will Johnson Jr., and County Clerk Deputy, Barbara Day.
Norman Manley, County Counsel and Jim Hargrove, Township Council were present to discuss adopting of Resolution # 02-24 to repeal Butler County Road Impact Fee created by Resolution #99-41.
Mr. Manley advised the Commissioners that Resolution #02-24 would allow a 60-90 day window for Townships to disperse fees in hand. This would also allow for any pending projects to be completed and for funds to be dispersed. At the end of the 60-90 day window, any approved money paid in to the Road Impact will be refunded to the property owners who paid into the fund and had no improvements made to their roads.
Commissioner Doll advised at 9:05 a.m., that Commissioners, County Administrator Will Johnson, and Counsel Norman Manley would go into a 15-minute executive session to further discuss the legal aspects of the repeal of the Butler County Road Impact fees.
Commissioner Doll called the Commission meeting back to order at 9:20 a.m.
Commissioner Carpenter made a motion to approve Resolution #02- 24 abolishing the existing County Road Impact Fee and Repealing prior County Resolution #99-41. Commissioner Shriver seconded the motion. Motion carried 3-0.
Darryl C. Lutz, P.E., Director of Public Works and Mr. Jerry Rayl, J.O. Davidson Securities presented to the Board for adoption resolution #02-22, setting final costs, proposed assessments and to set a Public Hearing date of May 28, 2002 at 10:00 a.m.
for the final project costs and proposed assessments for the Andover/USD 385 benefit district projects.
Mr. Rayl presented (5) Project’s for acceptance by the Commission under Res. #02-22.
1) Shay Road Paving Improvements-construction of pavement of Shay Street from
the centerline of Central Avenue to the centerline of Douglas Ave. Total cost of the project $608,599.35.
2) Central Avenue Paving Improvements-from the west line of Shay Road to a point
412 feet east of the northwest corner of the east half of the northeast quarter of Sec. 20, Twp. 27 South, Range 3 East. Total cost of the project is $810,362.10.
3) Central Avenue Water Mains Improvements-from the west line of Woodstone Drive to east line of the west half of the northeast quarter of Sec. 20, Twp. 27 South, Range 3 East. Total cost of the project is $94,040.76.
4) Douglas Avenue Paving Improvements-from the extension of the west line of Lot 10 Golden Spur Second Addition to a point 212 feet east of the east line of the northwest quarter of Sec. 20, Twp. 27 South, Range 3 East. Total cost of the project is $536,162.26.
5) Douglas Avenue Water Mains Improvements-from the east line of Lot 1 Golden Spur Second Addt. to a point 212 feet east of the east line of the northwest quarter of Sec. 20, Twp. 27 South, Range 3 East. Total cost of the project is $59,700.96.
Commissioner Carpenter made a motion to adopt Resolution #02-22 setting the date, time and place for a public hearing to receive and hear complaints and objections to the proposed special assessments for multiple improvement projects in the Butler County. A hearing date of May 28, 2002 at 10:00 a.m., for the temporary financed benefit district projects related to street, water and sewer improvements for Andover USD 385 and adjacent properties. Commissioner Shriver seconded the motion. Motion carried 3-0.
Ron Roberts, County Clerk presented for approval the re-publishing of FD#10 Budget. Fire District #10 wants to increase their budget by $20,000. Fire District Chairman Larry
Morgan addressed the board requesting the board to consider the increase to their budget.
Commission tabled this item until proper publication was done with hearing time and date.
Nancy Ratzlaff, Administrative Assistant to Grant Helfeirch, Emergency Medical Services Director, came before the Board for permission to write-off indigent and protective custody patients.
Commission requested Ms. Ratzlaff to return with the County Policy dealing with the write-off procedure and they will take action on this item.
Bob Keen and Sharon Theil of Court services presented for approval the 13th District Court Services Federal Fiscal Year (FFY2001) Juvenile Accountability Incentive Block Grant. The purpose of this grant is to continue to obtain funding to pay for overtime hours for Court Service Officers in order to provide evening hours for the parents to make their mandatory visits.
Commissioner Carpenter made a motion to approve the 13th District Court Services FFY2001 Juvenile Accountability Incentive Block Grant and authorizes the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
Ann Carpenter, Juvenile Justice Services Administration, presented to the Board for review the Block Grant funding application narratives and recommends approval of the State Fiscal Year (SFY2003).
Ms. Carpenter advised the Commission that funding approval would be submitted at a later date. Anticipation is that the Interventions/Graduated Sanctions funding will remain the same as last year, with the elimination of $5,048 in local purchase of service funding at $312,266.00 The Prevention Block grant is being reduced by $3,137.00 to bring the total prevention block grant for SFY 03 to $133,058.00.
Commissioner Shriver made the motion to approve the block grant narratives and authorize the Chairman to sign. Commissioner Carpenter seconded the motion. Motion carried 2-0. Commissioner Carpenter abstained.
RECESS
Commissioner Doll called a recess at 10:15 a.m., for 5-minutes.
RECONVENE
Commissioner Doll called the Commission meeting to order at 10:21 a.m.
Chris Davis, 911 supervisor came before the Board for approval of a one-time fee of $49.54 for a nondisclosure agreement with SW Bell for a program to “look-up” addresses in the Southwestern Bell database.
Commissioner Carpenter made a motion to approve the nondisclosure agreement with SW Bell and authorize the Chairman to sign in the amount of $49.54, a one-time payment. Commissioner Shriver seconded the motion. Motion carried 3-0.
Todd Kennemer, Planning & Development Department Director presented to the Board for approval of Resolution #02-09, updating and making amends to the Comprehensive Plan.
Commissioner Carpenter made a motion to approve resolution #02-09, amending and updating the Comprehensive Plan. Commissioner Shriver seconded the motion. Motion carried 3-0.
RESOLUTION
#02-10 ZONING & SUBDIVISION REGULATIONS
Todd Kennemer, Planning & Development Department Director presented to the Board for approval of Resolution #02-10, Zoning & Subdivision regulations updates and amendments.
Commissioner Carpenter made a motion to approve resolution #02-10, Zoning & Sub- division regulations. Commissioner Shriver seconded the motion. Motion carried 3-
LOT SPLITS
Commissioner Carpenter made a motion to lift the hold on lot-splits. Commissioner Shriver seconded the motion. Motion carried 3-0.
FINAL
APPROVAL OF CONDITIONAL USE PERMIT FOR PRAIRIE ROSE CHUCKWAGON
Todd Kennemer, Planning & Development Department Director, presented for approval the final CUP for the Prairie Rose Chuckwagon, Resolution #01-22. All requirements have been made and the Planning Commission voted 4-0 for approval.
Commissioners requested that the road maintenance agreement between Prarie Rose and Butler County be included in the CUP Permit. Mr. Kennemer will include the agreement and bring this permit back to the Commission for approval.
SW
70TH ST. PROJECT PAVING
Darryl C. Lutz, P.E., Director of Public Works presented to the Board for authorization a notice to contractors for bids on paving of SW 70th St. between Santa Fe Lake Rd and Ohio St.
Commissioner Doll made a motion to approve and sign the notice to contractors for paving bids for SW 70 St. and set the bid opening date of Tuesday, June 11, 2002 at 10:00 a.m. Commissioner Shriver seconded the motion. Motion carried 3-0.
RECESS
Commissioner Doll recessed at 11:00 a.m., to go into PBC Meeting.
RECONVENE
Commissioner Doll reconvened Board of Commissioners Meeting at 11:40 a.m.
OTHER
Will Johnson, County Administrator presented a proposal for four 5-ton units for air-conditioning in the amount of $14,140.50 and $225.00 for a vent off of the water heater
for the 4-H Building. Mr. Johnson advised the Commission that he would write up the specifications on this proposal and send it out for bids.
Ben Crook, Jail Administrator came before the board to advise them of the publicity coming up for a design of the patch for the Jail Uniform. Mr. Crook advised that the designs would be submitted in an allotted time and then reviewed for selection.
ADDS
& ABATES
Commissioner Carpenter made a motion to approve the abates in the amount of $27,937.82. Commissioner Shriver seconded the motion.
Motion carried 3-0.
ADJOURNMENT
Commissioner Doll made a motion to adjourn the meeting at 11:56 a.m. Commissioner Carpenter seconded the motion. Motion carried 3-0.