BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, May 13, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 10:00 a.m. Present were Commissioner Bill Shriver; Commissioner Will Carpenter; County Administrator, Will Johnson Jr., and County Clerk Deputy, Barbara Day.
Commissioner Shriver made a motion to approve the Butler County Commission minutes for Monday, May 6, 2002 and Tuesday, May 7, 2002. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Commissioner Carpenter made a motion to approve the vouchers in the amount of $379,846.07 dated May 13, 2002. Commissioner Shriver seconded the motion. Motion carried 3-0.
Commissioner Carpenter made a motion to approve the Adds in the amount of $174.80 and the Abates in the amount of $871.58 with approval #2109. Commissioner Doll seconded the motion. Motion carried 2-0.
Pamela Dunham, GIS/Mapping Director came before the Board to discuss approval of paying $6,100.00 to bring ArcInfo, Cogo & ArcPress maintenance up to September 2002, and commitment on maintaining this on a yearly basis.
Ms. Dunham advised the Commissioners that originally the purchase of the maintenance
Contract for ArchInfo, for support did not seem beneficial, so it was not renewed for 2001. In speaking with ESRI, which provides the software maintenance, Ms. Dunham discovered that three upgrades have occurred in the last nine months which have not been received. Since the maintenance agreement was not renewed, the software upgrades
for GIS/Mapping were not received. Mapping will not receive a fix for the functions in ArcInfo, which do not work correctly, without current maintenance. Mapping currently has three floating licenses that should be able to be used at any of the five terminals. When originally installed only three licenses were needed and they provided three key codes for them. Without the current maintenance, ESRI will not convert the original three stand-alone key codes to three floating key codes. Mapping has added an additional
position increasing employees from three to four, requiring the need for additional ArcInfo use. This purchase would be paid out of line item 6233—Equipment Maintenance.
Commissioner Doll made a motion to approve paying $6,100.00 to bring ArcInfo, Cogo & ArcPress maintenance up to September 2002, and renewal of the yearly maintenance agreement. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl C Lutz, P.E., Director of Public Works presented to the Board for approval the lowest bid for Culvert Letting #57, construction of 9 reinforced concrete box culverts. Mr. Lutz recommends awarding the bid to Claycamp Construction, Inc. in Soldier, Kansas in the amount of $163,933.40.
Commissioner Shriver made a motion to approve the bid from Claycamp Construction, Inc., of Soldier, Kansas in the amount of $163,933.40 for Culvert Letting #57, this includes construction of 9 reinforced concrete box culverts. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl C. Lutz, P.E., Director of Public Works came before the Board for consideration to award the bid for the construction of the landfill gas management system to Earth Solutions, Inc., Indianapolis, Indiana in the amount of $279,700.00 with a unit price adjustment for well depth.
Commissioner Carpenter made a motion to approve the Notice of Award to Earth Solutions, Inc., Indianapolis, Indiana for the construction of the landfill gas management system under Project No LF-GS01-02 in the amount of $279,700 with a unit price adjustment for well depth, and authorize the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
LANDFILL
REVENUE OPTIONS
Darryl C. Lutz, P.E., Director of Public Works, presented for review and discussion options for fees and revenues for the Sanitary Landfill Fund.
After discussion and review of the material presented by Mr. Lutz, Commissioners requested that Mr. Lutz work up tipping fees that will generate funds to support the program, with $200,000.00 in support from the tax base and return to them with his recommendations.
US/54
SANTA FE LAKE RD RIGHT-OF-WAY CERTIFICATION
Darryl C. Lutz, P.E., Director of Public Works recommended the Board approve the Certification of Real Property Acquisition Procedures for US/54 Santa Fe Lake Rd intersection project.
Commissioner Carpenter made a motion to approve the Certification of Real Property Acquisition Procedures for US/54 Santa Fe Lake Rd intersection project. Commissioner Shriver seconded the motion. Motion carried 3-0.
RECESS
Commissioner Doll called a 5-minute recess at 11:33 a.m.
RECONVENE
Commissioner Doll reconvened the meeting at 11:38 a.m.
US/54
SANTA FE LAKE RD RIGHT-OF-WAY DEDICATION
Darryl C. Lutz, P.E., Director of Public Works came before the Board of Commissioners to recommend accepting the right-of way dedication for US54/Santa Fe Lake Rd intersection project from APAC-Kansas.
Commissioner Shriver made a motion to approve the right-of-way donation from
APAC – Kansas and accept the right-of-way dedication for the tract needed for construction of the US54/Santa Fe Lake Rd intersection project, and authorize the Chairman to sign. Commissioner Carpenter seconded the motion. Motion carried 3-0.
JUDICIAL
CENTER PARKING
Will Johnson, County Administrator discussed with Dan Rowe the Judicial Center parking and space analysis survey with staff.
Mr. Johnson advised that a sidewalk needs to be finished, and the parking lot should be ready for use in approx. 20-25 days.
SPACE
ANALYSIS FOR THE JUDICIAL BUILDING
Will Johnson, County Administrator advised the Commission that the Space Analysis for the current Judicial Building will be presented on May 21st. Commissioner Doll requested that the information needed is the cost of bulldozing the building and rebuilding, or gutting the interior of the building and remodeling.
APPOINTMENT TO THE BUTLER COUNTY ECONOMIC DEVELOPMENT BOARD
Commissioner Doll advised the Commissioners that he had spoke to Dr. Pat Terry about filling the term of office on the BCED board which was previously held by Will Johnson, and he agreed to accept the appointment.
Commissioner Doll made a motion to appoint Dr. Pat Terry to fill the term of office for the vacancy on the BCED Board. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Will Johnson, County Administrator and Butler County Commissioners will tour the Jail facility after Commission meeting on Tuesday May 14th.
DEPT STAFF MEETING
Will Johnson, County Administrator advised Dept. Head Staff Meeting will be held on May 21st at 12:00, at Kathy’s Kitchen.
Commissioner Doll moved to adjourn the meeting at 12:10 p.m. Commissioner Carpenter seconded the motion. Motion carried 3-0.