BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, February 19, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order. Present were Commissioners Bill Shriver & Will Carpenter; Jay Newton, County Administrator and Commission Secretary, Linda Peterson.
Commissioner Doll moved to approve the Butler County Commission meeting minutes of Monday, February 11, 2002 and Tuesday, February 12, 2002 as amended. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Commissioner Shriver moved to approve the vouchers in the amount of $ 218,941.80 dated February 19, 2002. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Commissioner Carpenter moved to approve the Adds in the amount of $+1,138.14 and the Abates in the amount of -$1,506.30, with the approval #2090 dated February 19th. Commissioner Shriver seconded the motion. Motion carried 3-0.
TELEVISING COMMISSION
MEETINGS
Scott Stoskopf, Director of Computer Services, came before the Board to discuss installing computers for the Commissioners offices to provide e-mail between constituents and the Commission and the status of a proposal for a Plexar telephone system.
Mr. Stoskopf stated that using the Plexar phone system we would be able to transfer calls outside of the Courthouse, currently we do not have this capability.
Mr. Stoskopf also asked the Commissioners if they were requesting new computers and printers for their offices and the Board said no, would be fine to use used computers and use the printer in the Administration office. Mr. Stoskopf informed the Board that they would be on-line in March.
Mr. Stoskopf also presented the Board with information about Televising the County Commission Meetings live and taped.
Commissioner Shriver moved to receive the information for review. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl Lutz, P.E., Director of Public Works, presented to the Board for opening bids for 2 pickups, 1 utility truck, 2 power brooms, 4 mowers and 2 motor graders. Bids are as follows:
Vendor Unit Amount
Truck Bids: Sauder LyGriss 1 $17,094.00
2 $17,194.00
3 $27,379.00
Friendly Ford 1 $17,638.00
2 $17,938.00
3 $24,072.00
Frye Chevrolet 1 $15,987.30
2 $15,987.30
3 $21,936.19
Parks of Augusta 1 $18,990.00
2 $18,990.00
3 No Bid
Commissioner Doll moved to accept the bids and direct Mr. Lutz to review the bids and return at a later date with his discussion. Commissioner Carpenter seconded the motion. Motion carried 3-0.
MOWER BIDS: Vendor 4 units Amount
Whitestar No Bid
Ravenscraft $28,876.00
Marion Equip $31,828.00
Wichita Tractor $25,620.00—Rhino FL10
Wichita Tractor $20,160.00---Rhino SR10
Wichita Tractor $24,880.00---Land Pride RC 6010
Wichita Tractor $27,160.00---Schulte XH-1000
Sellars Tractor $36,084.00
Western Implement $$17,886.52 with trade—JD1518
Commissioner Doll moved to accept the bids and direct Mr. Lutz to review the bids and return at a later date with his discussion. Commissioner Carpenter seconded the motion. Motion carried 3-0.
GRADER BIDS:
Vendor 2 units Amount
Whitestar No Bid
Foley Equipment $283,462.00 with trade
GW Van Keppel No Bid
Barry Tractor $299,228.00 with trade
Murphy Tractor $296,000.00
Barry Tractor $224,584.00—Halion, 850C VHP
VL Phillips $214,177.74—with trade, Volvo
Commissioner Doll moved to accept the bids and direct Mr. Lutz to review the bids and return at a later date with his discussion. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Vendor 2 units Amount
Barry Tractor $52,584.00
VL Phillips $57,174.20—RB
VL Phillips $61354.84—RB Sweep Pro
VL Phillips $70,236.00—Challenger
VL Phillips TRADE IN $4,600.00 a pair
Commissioner Doll moved to accept the bids and direct Mr. Lutz to review the bids and return at a later date with his discussion. Commissioner Carpenter seconded the motion. Motion carried 3-0.
The bids for Chemicals for the Butler County Weed Department will be opened on February 26th.
Todd Kennemer, Director of Planning & Zoning, came before the Board for discussion of the interlocal agreement between the City of Benton and Butler County providing for inspection services for compliance with the City if Benton building, plumbing, electrical, mechanical and fire codes.
The Board requested Mr. Kennemer to refigure the cost of inspections, including mileage, cost per hour, and time away from other projects and bring back a recalculated version of the agreement between the City of Benton and Butler County. Commissioner Doll stated that the County should help out the smaller communities, but we should still be able to recoup our costs.
Mr. Wess Gaylon of the Wichita Area Builders Association
discussed with the Board the utilization of the “Discounted Cash Flow Method”
for determining the value of vacant subdivision lots for tax assessment
purposes. Mr. Gaylon stated that Sedgwick County has been using this kind of
valuation for nearly 10 years with no problem.
Clark Allemang, Appraiser for Butler County, is against this kind of
valuation. He believes we are using the
appropriate one that is Fair and Equal to all.
Commissioner Shriver stated that this “DCFM” looks like it would benefit
the developer and bring in less for the County. Mr. Allemang stated he did not have enough people to change the
valuation assessment system.
Commissioner Shriver asked that Mr. Gaylon come back with a real life example
of using the DCFM verses the way we do it now. Commissioner Doll was concerned about the two court cases Mr.
Allemang and Mr. Gaylon were referring too.
It was explained to the Board that it was two separate cases.
Commissioner Shriver moved to have Mr. Gaylon, Wichita Builders Association, come back on the agenda with an example of the two different ways the valuation can be done. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl Lutz, P.E., Director of Public Works, presented the Board with the Right of Way and Easement Agreement between Crest Quarry Properties, Inc., Butler County, Kansas and Martin Marietta Materials, Inc.
Commissioner Doll made a motion to table this item. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Darryl Lutz, P.E., Director of Public Works, brought before the Board a Road and Development Agreement between Butler County, Kansas and Martin Marietta Materials, Inc.
Commissioner Doll made a motion to table this item. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Commissioner Doll moved to go into Executive Session at 10:17 a.m. and return at
10:47 a.m. to discuss Attorney-Client privilege Exception. Commissioner Carpenter seconded the motion. Motion Carried 3-0.
The Commission reconvened at 11:11 a.m.
OTHER
ITEMS
WILSON
LETTER
The Board of Commissioners directed Todd Kennemer, Public and Zoning Director, to write a letter to Mr. & Mrs. Jerald Wilson, concerning the request for lot-splits, and attach a copy of the memo explaining his responses, to each paragraph of their letter.
BUILDING
CODE BOARD
Commissioner Carpenter requested that Todd Kennemer, Director of Planing and Zoning look into having the Building Code Board start meeting on a regular basis.
ROCK
CREEK TOWNSHIP
Commissioner Shriver moved too appoint Diana Hughbanks to the position of Trustee for Rock Creek Township. Commissioner Carpenter seconded the motion.
Motion passed 3-0
Commissioner Shriver will be meeting with Will Johnson, of Benton to discuss having Tom Jenkinson come and talk to the Board about the Wholesale Water District Plan.
Department Head meeting is set for March 5th to discuss using the purchase card more.
Commissioner Carpenter asked if the server was on-line? Mr. Newton said yes and has not had any problems.
ROSEHILL
& DOUGLASS MILL LEVY
Commissioner Doll asked if the situation with the Mill levies for RoseHill Recreation Department and Douglass Recreation Department was taken care of. Mr. Newton informed the Commission that Douglas would be taken care of this year, but RoseHill will have to go before their school board to get the Ok to file an appeal with the Kansas Board of Tax Appeals. Mr. Newton said the County would pay for the publication fees and someone would go to Topeka with them if and when they filed for an increase to their mill levy.
RESOLUTION
#02-07
Mr. Jay Newton, County Administrator, presented to the Commissioners resolution number 02-07 “Resolution Renumbering Temporary Note Resolution No 02-04 of Butler County, Kansas”
Commissioner Shriver moved to accept resolution #02-07 for renumbering resolution number 02-04, and authorize the chairman to sign. Commissioner Carpenter seconded the motion. Motion carried 3-0
Mr. Newton handed out a list of times set for each candidate and a list of example questions. Interviews begin tomorrow, February 20, 2002 at 9:00 a.m.
Commissioner Carpenter
moved to adjourn the meeting. Commissioner Shriver seconded the motion. Motion carried 3-0.