BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, February 11, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order. Present were Commissioners Bill Shriver & Will Carpenter, Jay Newton, Administrator and Commission Secretary, Marcy Zwall.
Commissioner Doll requested County Clerk Ron Roberts inform the Board about the situation with the Rose Hill mill levies, as he had received a disgruntled call from Dan Woydziak over the weekend. Mr. Roberts told the Commissioners that the Clerk’s office had inadvertently overlooked the mills requested for the Recreation Commission for both Rose Hill ($115,000) and Douglass ($17,000). He explained that statute has limited Recreation Commission budgets to 4 mills total with a maximum of 1-mill increase per year. Therefore, he noted that a loan to Douglass could be payable in a year, since they only had 1 mill budgeted, and increase their budget an additional mill next year to recoup the money. However, this would not be possible for Rose Hill, since almost 3 mills are budgeted currently. Mr. Roberts announced that he had been invited to attend the Rose Hill School Board meeting tonight to discuss this issue. He stated that he intends to explain the situation and provide options for the School Board. Mr. Roberts presented stated one option for Rose Hill to apply for a “No Fund Warrant”, which allows for the maximum mills to be exceeded. This would allow for the School Board to add 3 mills to whatever amount they require for their budget, in order to repay the loan.
They suggested Mr. Roberts provide the Rose Hill School Board with a memo stating their options and stressing that this issue should be handled between the County Clerk and the School Board, only. Moreover, they acknowledged that 2 missed mills out of 3,301 set was not bad, and praised the Clerk for an overall job well done.
Commissioner Carpenter moved to approve the Butler County Commission Meeting minutes of Monday, February 4, 2002 and Tuesday, February 5, 2002. Commissioner Shriver seconded the motion. Motion carried 3-0.
Commissioner Shriver moved to approve vouchers totaling $281,177.55, dated February 11, 2002. Commissioner Carpenter seconded the motion. Motion carried 3-0.
The Commissioners discussed some of these with Jill Hughey. The Board requested that Mrs. Hughey provide Purchase Card report with an average transaction amount.
Commissioner Shriver moved that the full Board approve Resolution 02-05, which is a Proclamation of a State of Local Disaster Emergency for Butler County, Kansas. This resolution was signed by the Commission Chairman as an Emergency Declaration.
EXECUTIVE SESSION
Commissioner
Doll moved to recess into Executive Session at 9:36 a.m. until 9:56 a.m., to
discuss Personnel matters of individual non-elected personnel. Commissioner Carpenter seconded the
motion. Motion carried 3-0.
The Executive Session was extended for 15 minutes.
The Executive Session was extended for 1 hour.
The
Commission reconvened at 11:12 a.m.
Commissioner Doll moved to table this item regarding the Health Insurance Portability and Accountability Act of 1996 (HIPAA), until a later date. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Commissioner Shriver acknowledged that there would be no County Commission Meeting on Monday, February 18, 2002, due to the courthouse closing for President’s Day.
· The Board discussed potential items for an agenda for the next Department Head
Meeting.
· Commissioner Doll announced that he met with the Andover Senior Center
regarding the separation of the Council on Aging and a Senior Center Board, which has been proposed. He noted that he was asked if the Commission intended to pursue this even if the Senior Centers opposed it. He told the Board that he informed them the Commission had no desire to proceed against the advice of the Senior Centers. Commissioners Shriver & Carpenter agreed.
Commissioner Doll moved to approve the Abates in the amount of -$3,368.18, with the approval #2088. Commissioner Shriver seconded the motion. Motion carried 3-0.
ADJOURNMENT
Commissioner
Shriver moved to adjourn, having no further business before the
Commission. Commissioner Carpenter
seconded the motion. Motion carried 3-0