BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, May 21, 2001

The Butler County Board of Commissioners was called to order by Commission Chairman, Bill Shriver. Present were Commissioners Randy Doll and Will Carpenter along with County Administrator, Jay Newton and Commission Secretary, Marcy Zwall.

APPROVAL OF MINUTES

Commissioner Carpenter moved to approve the minutes of Monday, May 14 and Tuesday, May 15, 2001, as amended. Commissioner Doll seconded the motion. Motion carried 3-0.

APPROVAL OF VOUCHERS

Commissioner Carpenter approved vouchers totaling $266,404.88, dated May 21, 2001. Commissioner Doll seconded the motion. Motion carried 3-0.

APPROVAL OF ADDS & ABATES

Commissioner Carpenter moved to accept Adds totaling +$8,873.08 and Abates of -$15,056.16, with the approval number of 2052. Commissioner Doll seconded the motion. Motion carried 3-0.

REPORT OF JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT

Ann Carpenter, Juvenile Justice Administrator, informed the Commission on the possibility of the Juvenile Accountability Incentive Block Grant in the amount of $150,000 to be spent in Federal Fiscal Year 2002/03 for Drug Court program in District 13, and reviewed basic information regarding such. Mrs. Carpenter also informed the Commission of JIAS Budget restoration in the amount of $16,798 for State Fiscal Year 2001. No action to be taken at this time.

REVIEW OF BRIDALWOOD ADDITION

Commissioner Doll reviewed the history of this housing addition that has been vacated, and indicated that the land now needs to be put to use. Commissioner Doll noted that the county could offer the land to an adjoining landowner or possibly a corporation, but recommended that it be offered to the City of Andover. In addition, Commissioner Doll stated that the County could not receive money from a sale but desired to receive money for the land, so it would have to be leased. Therefore, Commissioner Doll requested permission to work with an attorney, other than Norman Manley since he represents both the City and the County, to draw a lease agreement for the City of Andover, if the City agreed. Administrator Newton indicated that FEMA would limit the use of this land. Therefore, the Commissioners felt research would need to be done first on what the county’s options would be.

Commissioner Carpenter moved that Commissioner Randy Doll be given authority to speak with an attorney other than the County’s attorney.

Commissioner Shriver seconded the motion. Motion carried 3-0.

Commissioners also agreed that Administrator Newton should research the County’s options and FEMA’s guidelines prior to Commissioner Doll meeting with an attorney.

MAYORS’ MEETING

It was noted that the Mayors’ Meeting was held at Rosehill, and a topic involving expanding the County Commission to five members was discussed. Administrator Newton indicated that if the Commission approved an item to be added to a ballot, it would be; however, if the Commission denied the item, then 3% of those that voted in the last general election would need to be on a petition to add the item to the ballot in the general election in November of 2002.

PERSONELL ANNOUNCEMENT

Administrator Newton informed the Commission that Jill Hughey had been promoted to a position in his office of Internal Auditor as of 5/29/01. In addition, Administrator Newton recommended that, instead of replacing her past position, the county consider employing an additional specialist in the Computer Services Department.

INFORMATION ON WIEBE BUILDING

Administrator Newton informed the board that the Wiebe Building is now gone; that the party wall needs to be viewed by a Structural Engineer to prevent potential repercussions from adjoining owner; that he is investigating facing for the wall for better appearance.

ADDITIONAL ANNOUNCEMENTS

Administrator Newton also announced the following events:

- Closing on the Barnhill property will be 5/24/01 at 1:00pm

- A County Jail Pre-Construction Meeting will be on 5/24/01 at 2:00pm

- Augusta’s new facility will hold an Open House on 6/24/01

DEPARTMENT HEAD MEETING AT BURGUNDY’S

The Commission reviewed their agenda for the Department Head Meeting before recessing.

ADJOURNMENT

Commissioner Shriver moved, having no further business before the Board, to adjourn. Commissioner Doll seconded the motion. Motion carried 3-0.