BUTLER COUNTY BOARD OF COMMISSIONERS
Tuesday, June 19, 2001
Commission Chairman, Bill Shriver, called the Butler County Board of Commissioners to order. Present were Commissioner Will Carpenter, County Administrator, Jay Newton and Commission Secretary, Marcy Zwall. Commissioner Randy Doll was on vacation.
Connie Rausch, with Butler County Department on Aging; Annette Graham, CPAAA Director; & Ray Bell, Director of Finances; presented & reviewed a revised Area Plan from the Central Plains Area Agency on Aging (CPAAA), which has been approved by the CPAAA Advisory Board and Sedgwick County’s Legal Department. The revision allows for a $2,500 increase in Butler County’s Information & Assistance grant. Ms. Rausch is requesting that the Board authorize Sedgwick County’s Commission Board to sign the Revised Area Plan.
Commissioner Shriver moved to authorize Sedgwick County’s Commission Board to sign the Revised Area Plan.
Commissioner
Carpenter seconded the motion. Motion
carried 2-0.
Stan Stewart, City of El Dorado Manager, & Darryl Lutz, County Engineer, presented and reviewed a proposal to initiate voluntary recycling in communities throughout Butler County & at the Landfill. Mr. Lutz indicated that recyclables would be collected in sorting bins mounted on transport trailers. The trailers would be manned by volunteers in the communities & by staff at the landfill. The sorted materials would then be delivered to the El Dorado recycling facility for processing. Currently, the El Dorado facility is already receiving recycled materials from the landfill. Due to an increased volume of materials, and therefore demands on the City’s operations, the Solid Waste Management Committee has recommended that the Board approve providing financial support to El Dorado, in an amount to be determined. Mr. Lutz noted that funding is available in the 2001, & the proposed 2002, Landfill Budget for implementing solid waste programs.
Commissioner Carpenter voiced his concern about competition between communities. Mr. Stewart agreed that this needed to be for the benefit of the county as a whole. Mr. Newton reiterated that this program needed to be a “partnership” between the City of El Dorado & the County. Mr. Lutz recommended the County provide an annual contribution as opposed to an up front cost. Mr. Newton inquired whether the amount should be a percentage or a fixed cost. Mr. Stewart noted that it made sense to him to make the figure a percentage of the processing costs. Commissioner Shriver stated that he would prefer to postpone making a decision on this for another week to allow for further review, and so Commissioner Randy Doll would be present.
Commissioner Shriver moved to table this item for further review.
Commissioner Carpenter seconded the motion. Motion carried 2-0.
Darryl Lutz, County Engineer, presented & reviewed a revision to the Solid Waste Committee structure, as well as recommended appointments to vacant positions. In
accordance with state statute & BOCC policy, makeup & membership of said committee is set by County Commissioners. Proposed structure will place greater representation on the general public, moving private sector participation to an ex-officio capacity. It will also give official membership capacity to people who have been active on the committee in the past.
Commissioner Shriver moved that the Board make the Solid Waste Planning Committee structure revisions as proposed, moving 3 positions to an ex-officio capacity.
Commissioner Carpenter seconded the motion. Motion carried 2-0.
Commissioner Carpenter moved to approve the Solid Waste Planning Committee list proposed by Darryl Lutz.
Commissioner Shriver seconded the motion. Motion carried 2-0.
Darryl Lutz, County Engineer, requested authority to purchase up to 60,000 tons of asphalt millings, the cost to be paid out of the Capital Projects line item of the Road & Bridge Fund. KDOT is reconstructing US-77 Hwy in Marion County. The existing asphalt pavement will be milled later this year for removal. An estimated 50,000 to 60,000 tons of millings will be available for purchase, at a quoted cost of $4.00 per ton, delivered. Mr. Lutz noted that the cores of the asphalt pavement have been viewed & appear to be of good quality. It is proposed to incorporate most of the millings into the resurfacing projects programmed for 2003 & 2004 in the northeast part of the County, as well as for patching & surfacing on entrance & side road approaches. Mr. Lutz also stated that money was available in the Capital Projects line item of the Road & Bridge Fund, to pay for the millings.
Commissioner Shriver moved to authorize County Engineer Darryl Lutz to purchase up to 60,000 tons of asphalt millings from Dustrol, Inc. at $4.00 per ton delivered price for the US-77 highway project in Marion County to Butler County’s materials stockpile location on NE 150th St.
Commissioner Carpenter seconded the motion. Motion carried 2-0.
PUBLIC HEARING (RESOLUTION 01-18)
At 9:39AM, Commissioner Shriver opened a public hearing to determine the advisability of making street improvements in Paul’s Valley 3rd Addition, in Butler County, Kansas, as per Resolution 01-18. Those present were County Engineer, Darryl Lutz; Jerry D. Rayl, representing Davidson Securities (financial advisor for the County); & Mike Thompson, Koehn & Associates (represents the Engineer for the project). Said hearing is required by state statute, due to the Addition being within a 3-mile radius of the cities of Rose Hill and Andover.
At 9:40AM, Commissioner Carpenter moved, having no public comments, to close the public hearing.
Commissioner Shriver seconded the motion. Motion carried 2-0.
Resolution 01-19 sets forth the general nature of certain street improvements, & details regarding cost thereof, for Paul’s Valley 3rd Addition, in Butler County, Kansas, as advised at public hearing held 6/19/01, at 9:30AM.
Commissioner Carpenter moved to adopt Resolution 01-19, for Paul’s Valley 3rd Addition.
Commissioner Shriver seconded the motion. Motion carried 2-0. Resolution passed.
Resolution 01-20 authorizes the construction of, as well as financing for, street improvements in Paul’s Valley 3rd Addition, in Butler County, Kansas, as set forth in Resolution 01-19.
Commissioner Shriver moved to adopt Resolution 01-20.
Commissioner Carpenter seconded the motion. Motion carried 2-0. Resolution passed.
Marion Nichols, Community Services Director, presented a request on behalf of Mid-Kansas Community Action Program (MIDKAP) to approve an application for a pass-through grant, in the amount of $5,000, for the purpose of an Emergency Shelter.
Commissioner Shriver moved to approve the pass- through grant application on behalf of Mid-Kansas Community Action Program (MIDKAP), to be submitted to the Kansas Dept. of Commerce & Housing for $5,000 of Federal (CFDA #11.307) grant for Emergency Shelter.
Commissioner Carpenter seconded the motion. Motion carried 2-0.
Dan Rowe & Jeff Lane, both of Treanor Architects, & Dan Ferguson, Project Construction Manager, presented a progress report of the construction on the County Courts Building. Also present were The Honorable Judge Dale Pohl, The Honorable Judge Mike Ward, and The Honorable Judge Chuck Hart. Mr. Rowe reviewed the blueprint of the floorplan, interior construction materials, as well as the exterior construction. Mr. Ferguson went over costs, including base bids and alternates. Honorable Mike Ward voiced his concern about the 20-30year lifespan of the upper “non-brick” exterior versus the longevity of a full brick exterior, even though the cost of brick is more.
Commissioner Shriver moved to enter into the minutes the following from the June 18, 2001 letter from J.E. Dunn Construction, under Paragraph B “Project Alternates”: Omit the Emergency Generator for 350KW ($183,400.00) as well as 911 Basement Finish ($540,000.00); permit bidding as alternate options the UPS System ($45,900.00), Roof-top window ($163,000.00), and Patio Upgrade ($26,400.00); and bid the Brick & Cast Stone Exterior NOT as an option, but in the base bid ($254,000.00).
Commissioner Carpenter seconded the motion. Motion carried 2-0.
RECESS
Commissioner Shriver moved to recess the meeting for 10 minutes, at 10:45AM.
Commissioner Carpenter seconded the motion. Motion carried 2-0
Commissioner Shriver reconvened the meeting at 10:55AM.
Commissioner Carpenter moved to authorize Edith Lieker, Deputy County Treasurer, to work with the County Counselor, Norman Manley, to proceed with the County Tax Sale.
Commissioner Shriver seconded the motion. Motion carried 2-0.
Carol A. Borger, Health Department Administrator, presented & reviewed the WIC contract, due back to KDHE by June 29, 2001. Said contract is for funding from KDHE in the amount of $84,851.00, to provide WIC services, for the period of July 1, 2001 through June 30, 2002.
Commissioner Carpenter moved to approve the Special Supplemental Nutrition Program for Women, Infants & Children contract, in the amount of $84,851.00, for the period of July 1, 2001 through June 30, 2002, and authorize the Chair to sign.
Commissioner Shriver seconded the motion. Motion carried 2-0.
Carol A. Borger, Health Department Administrator, presented & reviewed the Food Service Contract for the period of July 1, 2001 through June 30, 2002. Said contract allows the Health Department to act as an agent for KDHE, for food service establishment inspections & regulatory services. The Health Department is compensated in an amount equal to 80% of the license & application fees received from the food service establishments in the county. This contract, & the State Formula Grant, funds the salary for the inspector.
Commissioner Carpenter moved to approve the contract between the Butler County & the State of Kansas, providing Food Service Establishment inspections & Regulatory Services for the period of July 1, 2001 through June 30, 2002, and authorize the Chair to sign.
Commissioner Shriver seconded the motion. Motion carried 2-0.
APPROVAL OF ADDS & ABATES
Commissioner Carpenter moved to accept the Adds of +$1,574.30 & the Abates of -$3,196.62, with the approval number of 2058, dated June 19, 2001. Commissioner Shriver seconded the motion. Motion carried 2-0.
Commissioner Shriver moved, having no further business before the board, to adjourn. Commissioner Carpenter seconded the motion. Motion carried 2-0.