BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, March 27, 2001

The Butler County Board of Commissioners was called to order by Commission Chairman, Bill Shriver. Present were Commissioners Randy Doll and Will Carpenter along with County Administrator, Jay Newton and Clerk’s Secretary, Tindel Jennison.

APPROVAL OF ADS & ABATES

Commissioner Doll moved to approve Ads totaling$193.24 and Abates totaling $99.15 per approval #2044. Commissioner Carpenter seconded the motion that carried 3-0.

CHECK PRESENTATION TO BU. CO. GIS/MAPPING

The Butler County GIS/Mapping Department received a $10,000 check in support of work from the Kansas Department of Commerce and Health ($5,000) and the Whitewater River Watershed District ($5,000).

BUTLER COUNTY JAIL BIDS

Dan Ferguson presented JE Dunn’s bid / budget summary along with a copy of the Bid Tabulation for the twenty-nine (29) packages received on March 22, 2001 for the Butler County Jail Project. Bids were opened on March 22, 2001 for all projects except the bid from Diaz Masonry for Bid Package 4000. The County Commission authorized the Masonry Package to be re-bid.

The following eight bids were rejected so that they could be re-bid within the next 30 days: Bid Variance

2000 Site & Building Excavation (George Shaw) $ 752,944 $ 350,046

2800 Chain Link / Guard Rails (Texas Commercial Fence $ 275,150 $ 215,132

3000 Site / Building Concrete (Martin Eby) $ 768,000 $ 211,745

4000 Unit masonry (Diaz Masonry – Bid not opened)

5000 Metal Fabrications (Central Steel) $ 193,714 $ 80,701

6000 Rough & Finish Carpentry (D.H. Pace) $ 496,500 $ 161,484

7500 Roofing & Sheet Metal (Roof Works) $ 497,704 $ 178,454

17000 Electronic Security Systems (Norment Security Group) $1,019,000 $ 280,558

$3,985012 $1,478,120

In addition to re-bidding the above referenced Bid Packages, JE Dunn will be reviewing potential Value Engineering considerations associated with the following Bid Packages: 2000 - Site & Building Excavation, 2500- Site Utilities, 3400 – Precast Concrete & 4000 – Masonry.

JE Dunn will continue to work closely with Treanor Architects to ensure this project meets the established budget. JE Dunn) believes that the majority of the cost overruns within the above referenced Bid Packages are a result of bidding anomalies and non-competitive bids. It is believed that further clarification of the documents and additional local bidders may be obtained to ensure competitive pricing. The remaining twenty-one (21) Bid Packages may be held (bid remain effective) for the next 60 days prior to expiration. Pending re-bid and evaluation of potential Value Engineering considerations, JE Dunn will schedule a meeting with the Butler County Commission to discuss project costs.

Commissioner Carpenter moved to authorize JE Dunn and Treanor Architects to hold bids with the exception of eight (8) packages outlined in the bid presentation (see above), re-bid and do value engineering. Commissioner Doll seconded the motion that carried 3-0.

PLANNING MATTERS

Commissioner Doll moved to approve Resolution 01-09 (RZ-01-06) rezoning land located at the southeast corner of Highway 196 and Butler Road from Agricultural to Commercial. Commissioner Carpenter seconded the motion that carried 3-0.

TRUCK BID – Rd & Bridge Dept.

Bids received for one (1) Ton Chassis-Cab Truck for the Highway Department were as follows:

Sauder-Lygrisse GMC Inc $24,632.00 2001 GMC 3500 HD Chassis Truck

John K. Fisher $28,734.24 2001 GMC Classic Sierra HD Chassis Truck

Friendly Ford $24,248.00 2001 Ford F450 4x2 Chassis Truck

“ “ $24,448.00 2001 Ford F450 15000 GEW 1.5 Ton Truck

Rusty Eck $26,592.72 2001 Ford F450 4x2 Regular Cab Truck

Commissioner Doll moved to accept the bids presented and authorize the County Engineer to bring back his recommendation to the Board. Commissioner Carpenter seconded the motion that carried 3-0.

ECON. DEVEL. MONTHLY REPORT

Larry Powell reviewed two items from the monthly Butler County Economic Development meeting::

1. Andover Rail Line - This rail line is needed before the Andover Sherwin Williams plant can be expanded per plant manager, Bill Ellison.

2. Brownfield Project - Williams Pipeline Assessment expected by the end of 2001 with problems identified and their solutions stated along with a cost estimate. Plan will be submitted to Williams Energy for review and a decision will be made regarding the next step.

Commissioner Shriver will attend the next Augusta City Council meeting, April 16 with Larry Powell to speak with them regarding the Brownfield project.

RECESS

Commissioner Shriver moved to recess for 10 minutes. Commissioner Doll seconded the motion that carried 3-0.

RECONVENE

Commissioner Shriver reconvened the meeting at 10:39 AM.

CENTRAL AVE. PAVING BIDS – Shay to Park

Bids received for Central Avenue Paving from Shay Street to the Park entrance

APAC-Kansas, Inc $655,133.28

Ritchie Paving, Inc $693,996.75

Cornejo & Sons, Inc $777,400.75

Commissioner Doll moved to accept the low bid from APAC for paving of Central Avenue from Shay Street to the park entrance for USD 385, Andover, including the change order for the total amount of $655,133.28. Commissioner Carpenter seconded the motion that carried 3-0.

USD 385 INFRASTRUCTURE IMPROVEMENTS

Commissioner Carpenter moved to approve the amendment to the January 6, 1999 Engineering Agreement with Poe & Associates of Kansas, Inc. (to provide Landscape Architecture services for tree planting along the Shay Avenue and Central Avenue right-of-way) from $68,300 to $73,200 and authorize the Chair to sign. Commissioner Doll seconded the motion that carried 3-0.

NEW ROSE HILL SAFETY FACILITY

Dan Armstrong, FD #3 Fire Chief, visited with the Board regarding a new FD #3 fire station at Rose Hill. 1.1 acres of land were purchased for this purpose two years ago. Mr. Armstrong stated that the population of Rose Hill has increased rapidly and that rather than just a fire station, it is prudent to consider a safety facility similar in scope to the Augusta Public Safety Facility. This would require more acreage than the site purchased. Mr. Armstrong felt that the 1.3 acres would sell at a profit and that a larger tract of land was available .

Dan Woydziak, Rose Hill City Mayor, Roy Raine, Rose Hill City Police Chief and, all present, shared their agreement with the plan. Mr. Woydziak stated that this would facilitate city office growth and remodeling plans.

Financing could be handled through the Public Building Commission’s bonding capacity with lease back to users to support the cost of debt service.

Mr. Armstrong will proceed with land, negotiations and purchase of a new land site. Commissioner Doll moved to authorize the County Administrator to work with Richard Kraybill, (Architect for the Augusta Public Safety Facility), and bring back a Professional Services Contract for the proposed Rose Hill Safety Facility. Commissioner Carpenter seconded the motion that carried 3-0.

DATA PROCESSING EQUIPMENT BIDS

Bids for 19 computers were received as follows:

19 Computers CD Writer Dual Video

La Forges $19,722 $1,190 $5,240

Prairie Tech $23,921 $1,489 $6,996

Power Net $20,900 $1,275 $5,652

Commissioner Carpenter moved to authorize the Computer Services Director to review the bids and bring back a recommendation tot the Board. Commissioner Doll seconded the motion that carried 3-0.

RD. & BRIDGE MATTERS

Tire Bids

Commissioner Shriver moved to authorize the County Engineer to review the bids and bring back a recommendation to the Board. Commissioner Carpenter seconded the motion that carried 3-0.

Rd. & Bridge Five-Year Proj. Funding Plan

Commissioner Doll moved to table this agenda item until Monday, April 2, 2001. Commissioner Shriver seconded the motion that carried 3-0.

BU CO DEPT ON AGING VAN SALE BIDS

Commissioner Shriver moved to table this agenda item. Commissioner Carpenter seconded the motion that carried 3-0.

ELEVATOR SERVICE & MAINTENANCE BIDS

Bids for the Court House Elevator were received as follows:

River City Elevator $150/Mo.

Koehn $251/Mo.

Thiesen/Dover Elevator $390/Mo.

Commissioner Shriver moved to authorize the County Administrator to review bids and bring back a recommendation to the Board. Commissioner Doll seconded the motion that carried 3-0.

EXECUTIVE SESSION & ADJOURNMENT

Commissioner Shriver moved to go into Executive Session to discuss acquisition of property and then adjourn. Commissioner Doll seconded the motion that carried 3-0,