BUTLER COUNTY BOARD OF COMMISSIONERS
Monday, April 23, 2001
The Butler County Board of Commissioners was called to order by Commission Chairman, Bill Shriver. Present were Commissioners Randy Doll and Will Carpenter along with County Administrator, Jay Newton and Clerk’s Secretary, Tindel Jennison.
Commissioner Carpenter moved to approve County Vouchers totaling $445,583.74 dated April 23, 2001. Commissioner Doll seconded the motion that carried 3-0.
Commissioner Doll moved to approve the minutes of Monday, April 16 and Tuesday, April 17, 2001 as amended. Commissioner Carpenter seconded the motion that carried
3-0.
The Butler County Rescue Squad board reviewed their activities with the Board. The squad is composed of FD #1, FD #2, FD #3 and Butler County EMS. Activities include: motor vehicle crashes (trapped victims), manpower assist for EMS, flood rescue, fire rescue, agricultural incidents, missing persons, assist fire districts and assist in stolen property recovery. Personnel are trained “1st Responders” and EMITs. Outreach education is conducted on topics including boating without lifejackets, effects of alcohol, hypothermia and other dangerous situations.
DISASTER ROLE OF
COUNTY COMMISSION
Jim Schmidt reviewed the role of the County Commission in the event of disasters such as tornadoes. The elected official’s role:
1. Sign local declaration
2. Direct and control agencies
3. Issue Public Proclamations
4. Establish policies and priorities
5. Appoint a Public Information Officer
The ultimate responsibility for public safety rests with the public officials per Federal law, State Statutes (48-201, 48-406, 48-904, 48-936), and County Resolutions (91-905, 93-977, 96-017).
A local disaster is an event requiring local resources and affect numerous lives based upon the recommendation of the Emergency Manager. The Emergency Disaster declaration evokes the power of the LEOP, provides coordination point for all departments and agencies elevated legal liability threshold and provides an alert mechanism to State and Federal agencies.
Points needing attention include: the injured and deceased, the curious and the furious, the emergent volunteers, donations that will be sent, debris, the media, loss of critical infrastructure, temporary housing, mental health, loss of employment and tax base loss, and FEMA.
Federal funding has been cut passing greater costs on to the County as well as Project Impact has been cut.
One of the best mitigation (prevention planning) tools is the County Planning and Development zoning codes and code enforcement (requirement of stronger structures for example).
REGISTER OF DEEDS
OPER. REVIEW
Marcia McCoy reviewed the operations of the Register of Deeds department. Over 700 types of instruments are recorded. Documents are received over the counter, through the mail, from Title companies, etc.
Fees for recording are $6.00 for the first page and $2.00 each additional page. Photocopies are $1.00 per page. $771,000 in revenues was received in 2000 while the budget for the department was $161,000.
All records are microfilm backup kept at the Hutchinson salt mines. Indexes were begun in 1991 with computer data input beginning in 1993. The deed books date back to 1868. Some of the instruments recorded are ordinances, resolutions, Power of Attorneys, Tax Liens, old rural school and teacher records.
Among those using the services of the Deeds office include: attorneys, buyers, sellers, Real Estate developers, oil and gas people, surveyors, title companies, genealogy researchers.
JAIL BIDS
Commissioner Carpenter moved to receive Bid Packages #3000 and #6000 from JE Dunn as bidders and not as contract managers. If bids are not close to the estimates of JE Dunn, authorize the bids that were submitted by JE Dunn to be opened. Commissioner Doll seconded the motion that carried 3-0.
ADJOURNMENT
Commissioner Doll moved to adjourn. Commissioner Carpenters seconded the motion that carried 3-0.