BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday,
July 16, 2001
Commission
Vice-Chairman, Randy Doll, called the Butler County Board of Commissioners to
order. Present was Commissioner Will
Carpenter; County Administrator, Jay Newton; and Commission Secretary, Marcy
Zwall. Commission Chairman, Bill
Shriver was on vacation.
APPROVAL OF MINUTES
Commissioner Carpenter moved to
approve the Butler County Commission Meeting minutes of Monday, July 9, 2001,
and Tuesday, July 10, 2001, as written.
Commissioner Doll seconded the motion.
Motion carried 2-0.
APPROVAL OF VOUCHERS
Commissioner Carpenter moved to
approve vouchers totaling $259,235.07, dated July 13, 2001. Commissioner Doll seconded the motion. Motion carried 2-0.
Chairman
of FD#1 Board, Joseph Robertson; & Fire Chief, Tim McFadden; were present,
as requested by Commissioner Doll, to verify their 2002 budget proposal. They indicated that, due to this request and
after becoming aware of the increase in mills this district’s proposal has
caused, an Emergency Budget Meeting was called by the FD#1 Board last week to
re-review the budget submitted. After
much discussion, the FD#1 Board concluded that the proposed budget is accurate and
necessary, as supported in a “2000 Statistical Summary” submitted to the
Board. Chief McFadden reviewed the
increases in said budget.
ROSE HILL SPECIAL ASSESSMENTS DISCUSSION
Don Hayden presented a letter to the Board indicating that special assessments for Rose Hill were not applied to the tax roll. County Clerk, Ron Roberts, was present for discussion & questions. Mr. Hayden voiced his concern regarding the failure to apply the special assessments of the lots in the Rose Hill Subdivision to the tax rolls in 1999; therefore, causing 2 years of payments to be missed, now to be paid with current taxes. Mr. Roberts informed the Board that when he became aware of this situation, he asked the City of Rose Hill how they wished to handle this. It was that entity that decided to re-spread the entire amount over the remaining 8 years, causing the annual specials to rise around $300 per tract. Mr. Hayden conceded that he was not aware that this “re-spread” was the City’s decision. Commissioner Doll suggested to him that he approach the Rose Hill City Council with any additional comments or questions.
Chuck
McGuire, Community Corrections Director, discussed with the board an employee’s
classification change. Mr. McGuire
indicated that when the “Receptionist” (range 5-D) was hired, the position’s
expectations were unknown. The
employee’s duties have grown to the point where they fit more appropriately in
the job description of “Secretary” (range 7-B), under the Butler County
Personnel & Classification Pay Plan.
Commissioner Doll moved to reclassify the receptionist position in the JJA Case Management Department from a 5-D to a 6-B. The resulting increase of $1,400.00 will be absorbed in the remainder of the budget for the calendar year, 2001.
Commissioner
Carpenter seconded the motion. Motion
carried 2-0.
PROPOSED 2002 ANNUAL BUDGETS
SUMMARY REVIEW
Administrator
Newton presented and reviewed a summary of the 2002 budget proposals.
He
informed the Commissioners that he hoped to try to get this approved next week
in order to meet the deadline for publication.
A summary will be given to Commissioner Shriver for review, upon his
return. Asked for any feedback as soon
as possible. Commissioners told him
they could discuss it more Monday, which would allow Commissioner Shriver to
participate.
Connie
Rausch, Director of Department on Aging, was absent at the time this item came
up in the meeting.
Commissioner
Doll moved to table Item #3.
Commissioner
Carpenter seconded the motion. Motion
carried 2-0.
Connie
Rausch arrived later in the meeting to discuss this item. (11:00A.M.)
Ms.
Rausch informed the Board of 3 employees whose position classifications she
felt needed to be corrected.
Commissioner Doll requested a “Before & After Comparison Table” for
each person to include pay, job descriptions & range classifications, both
current and proposed.
Commissioner
Doll moved to defer Item #3, the Discussion with the Department of Aging
Director concerning employee classifications, to a future date upon arrival of
new information.
Commissioner
Carpenter seconded the motion. Motion
carried 2-0.
Commissioner
Doll moved to go into Executive Session to discuss personnel at 11:15a.m., and
will resume the Public Session at 11:45a.m.
Commissioner
Carpenter seconded the motion. Motion
carried 2-0.
The
Regular Session reconvened at 11:50a.m.
Administrator
Jay Newton presented, to the Board, a letter from Tammy Berndsen, Spring
Township Treasurer, announcing her resignation.
Commissioner
Carpenter moved to accept the resignation of the Treasurer, Tammy Berndsen, of
Spring Township; and forward this to Commissioner Shriver for appointment.
Commissioner
Doll seconded the motion.
Commissioner Doll moved, having no further business before the board, to adjourn. Commissioner Carpenter seconded the motion. Motion carried 2-0.