BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday,
October 9, 2001
Commission
Chairman, Bill Shriver, called the Butler County Board of Commissioners to
order. Present were Commissioners Randy Doll & Will Carpenter; County
Administrator, Jay Newton; and Commission Secretary, Marcy Zwall.
Ron
Roberts, County Clerk, officially swore in the newly elected County Treasurer,
Neal Parrish. Thereafter, he said a few
words of recognition and thanks.
The
Commissioners recessed the regular session for 15 minutes, at 9:03 a.m. for a
brief welcoming ceremony for Mr. Parrish.
The
Regular Session reconvened at 9:18 a.m.
Karen
Ketley, Community Corrections, presented a request for Unexpended FY01 Funds
from KDOC. Ms. Ketley stated that each
year the state has unexpended funds available for Departments throughout the
state, adding that this year there is $580,000 available. Butler County
Community Corrections is asking for $17,500.
The intention is to use the monies to replace the department’s 1991 Ford
Taurus with an adequate, small to mid-size vehicle. Further, no additional money would be needed from the County.
Commissioner
Carpenter moved to authorize the Commission Chairman to sign the Community
Corrections request for Unexpended Funds from Kansas Department of Corrections,
in the amount of $17,500.
Commissioner
Doll seconded the motion. Motion
carried 3-0.
Darryl
Lutz, County Engineer, and Mike Thompson of Poe & Associates presented
final change orders (CO) for the Douglas Ave. ($17,731.10) & Central Ave.
($1,650.00) Paving projects, which are both part of the benefit district
projects for USD 385 & the City of Andover. Mr. Lutz explained that while these have been let & built,
the CO’s are necessary to cover variations in plan quantities. Mr. Lutz also noted that these CO’s are
covered by the project’s budget & are within the maximum limits set. Commissioner Shriver voiced his concern
about the School District not being required to sign off on these as well. Mr. Thompson confirmed that USD 385 is
involved in this project; however, they do not have the authority to sign. Further, he suggested updating a spread
sheet report of obligations and status report of the projects to circulate and
have all parties involved sign it.
Commissioner Shriver requested that a signature line of acknowledgement,
not approval, be added to the change orders.
Commissioner
Doll moved to approve the Change Orders for the Douglas Avenue Paving Project,
in the amount of $17,731.10; and the Central Avenue Paving Project, in the
amount of $1,650.00; and allow the Chair to sign.
Commissioner
Carpenter seconded the motion. Motion
carried 3-0.
PAUL’S VALLEY 3RD
ADDITION
Darryl
Lutz, County Engineer, and Mike Thompson of Poe & Associates presented and
reviewed the final plans for Paul’s Valley 3rd Addition for road
improvements. If approved, he also
requested authorization to publish a Notice to Contractors for bids. Further, Mr. Lutz told the
Board
that all of the estimated project construction cost of $380,208 is to be paid
by the benefit district. He added that
all lots would be assessed equally.
Commissioner
Carpenter moved to allow the County Commissioners to approve the final road
improvement plan for Paul’s Valley 3rd Addition, and authorize the
County Engineer to publish a Notice to Contractors to submit sealed bids by
Tuesday, November 6, 2001, at 10:00 a.m.
Commissioner Doll seconded the motion.
Motion carried 3-0.
Darryl
Lutz & Phil Hughey, both of the Public Works Department, recommended
upgrading the diesel and unleaded fuel distribution system for the County
Highway Shop in El Dorado, to meet current code requirements. He commented that the current system has
been in place for over 30 years and no longer meets standards set by KDHE &
the State Fire Marshall. Use of the
system has been suspended until upgrades are complete, at the request of both
Administrator Newton & Commissioner Shriver. Mr. Lutz commented that two bids have been received, from P.B.
Hoidale Co. & Ray’s Petroleum Equipment, both of Wichita, which are within
$200 of each other. He recommended the
proposal from P.B. Hoidale Co. Mr.
Newton inquired about having a key or card access to the fuel. Mr. Lutz indicated that the Augusta shop has
coded key access that is not being used, but these bids do not include
either. However, it is merely a piece
of equipment that may be plugged into the pumps. The Commissioners reminded Mr. Lutz that the upcoming Purchasing
Card could be used, and felt both shops should be uniform. Moreover, they suggested that this be
installed while the work is being done.
Mr. Hughey commented that Hoidale claimed it would take only a week to
perform the work, but they would need 2 weeks to obtain the equipment. The Commissioners requested that Mr. Lutz
research the card access system, making it compatible with the Purchasing Card,
and return with costs & recommendations.
Commissioner
Carpenter moved to approve the upgrade of the fuel dispensing system for the
Butler County North Highway Shop at El Dorado to comply with current codes
& regulations, and that it interacts with the current Purchase Card system.
Commissioner
Doll seconded the motion. Motion
carried 3-0.
Darryl
Lutz, County Engineer, presented the KDOT Quarry Road Reimbursement Policy for
consideration, reminding the Board that this agreement was not approved
before. They did not agree with the
wording that gave KDOT sole authority to modify the agreement. Mr. Lutz
commented that KDOT is not wavering on the verbiage of this agreement.
Commissioner
Shriver moved to approve and sign the KDOT Quarry Road Reimbursement Master
Agreement.
Commissioner
Carpenter seconded the motion. Motion
carried 3-0.
Richard
McAllen (329 SE 20th, El Dorado, approached the Board regarding some
items of concern:
1)
The
property at the SE 20th & SE Turkey Creek Rd. has become a
dumpsite. He hauls off at least 2 loads
a year & it is getting way out of hand.
Mr. Lutz stated that Townships are given free dumping for loads from
along Township roads.
2)
SE
20th has become a mud hole where the grading has been taken down so
much that water is gathering on the road in the pot holes or rolling off onto
adjacent properties. Further, the
gravel used is ruining cars & tires.
The Commissioners stated that while they
were aggravated about these issues, he needed to
approach the Township Board about them, specifying Dana McCoy as a contact.
County
Treasurer Salary Resolution:
Commissioner
Carpenter moved to approve Resolution 01-43, adopting the County Treasurer’s
salary of $31,800, plus $6,500 for Motor Vehicle Department, for a total of
$38,300; and allow the Chair to sign.
Commissioner
Doll seconded the motion. Motion
carried 3-0.
Televised
Meetings:
Commissioner
Carpenter noted that when he approached the El Dorado City Commissioners as a
private citizen at their meeting, he received numerous comments stating they
had seen him on television. He
reiterated his desire to have the Butler County Commission Meetings televised.
The Board was in agreement that taping the meetings and televising them in the
evenings would be a good idea. Further,
they requested Mr. Newton begin researching this.
Augusta/BNSF:
Commissioner
Shriver read from a copy of the letter the Augusta Mayor sent to BNSF
requesting they abandon the .6-mile section of the railway east of Augusta, and
allow adjacent landowners to use it to benefit the community. Commissioner Shriver said that while he had
a slight concern about potential problems with future easements, he was very
supportive of Augusta taking over that section. The other Commissioners agreed, and asked that Larry Powell, Butler
County Economic Development Director, be given a copy of the mayor’s letter
along with the Commissioners approval and have him visit with BNSF regarding
the matter.
Darryl
Lutz, County Engineer, along with Robert M. Robinson & Brian Della, both
Solid Waste Consultants of Burns & McDonnell, reviewed the Landfill Gas
Management System construction plans with the Board. Mr. Lutz informed them that this complies with KDHE’s gas control
requirement if LEL (explosive limits) reaches 100%. Also, he noted that this would tie in to the new landfill as
well. Mr. Robinson indicated that the
wells would be an average of 40 feet deep; adding they would go to the bottom
of the landfill. In addition, he
requested authorization to submit a Notice to Contractors for bids.
Commissioner
Carpenter moved to approve the landfill gas management plans, and approve a
Notice to Contractors for bids, with an estimated cost of $300,000.
Commissioner
Doll moved to recess into Executive Session until 11:45a.m., to discuss a
performance evaluation of non-elected personnel. In addition, having no further business before the board, he moved
to adjourn the meeting immediately following reconvening of the Regular
Session. Commissioner Carpenter
seconded the motion. Motion carried
3-0.