BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday,
October 2, 2001
Commission
Chairman, Bill Shriver, called the Butler County Board of Commissioners to
order. Present were Commissioner Will Carpenter; County Administrator, Jay
Newton; and Commission Secretary, Marcy Zwall. Commissioner Randy Doll was
absent due to attending another, unavoidable meeting, unrelated to County
business.
Jay
Newton presented Resolution 01-41 to be adopted by the Board. Said Resolution would authorize the
submission of a special question to the electors of Butler County, determining
whether the number of County Commissioner Districts within Butler County,
Kansas should be increased from three to five districts. Both Commissioner Carpenter &
Commissioner Shriver were concerned about the verbiage regarding “substantial
number of taxpayers…”, stating that needed to be quantified. Further, both Commissioners wished to wait
to discuss this further when Commissioner Doll was present. Mr. Newton said he would return the
resolution to Norman Manley, County Counselor, for restructuring.
Commissioner
Carpenter moved to table discussion on Resolution 01-41 until further
notice. Commissioner Shriver seconded
the motion. Motion carried 2-0.
Jay
Newton, on behalf of Darryl Lutz, County Engineer, presented and reviewed a
Compost Facility Permit Certification to the Board. Said certification is part of the permit application for the
compost site at the landfill, which is consistent with the Comprehensive Solid
Waste Management Plan, adopted by the County in 1995. The Board reviewed the schedule of said compost site, noting that
as of the first of 2002, a ban will be placed on grass clippings at the
landfill. However, a compost site will
be developed at the landfill to receive those.
Commissioner
Carpenter moved to approve the Compost Facility Permit Certification; &
authorize the Chair to sign. Commissioner Shriver seconded the motion. Motion carried 2-0.
SW 70TH ST.
RIGHT-OF-WAY PURCHASE
Phil
Hughey, Assistant County Engineer, presented & reviewed a right-of-way
dedication from Walker Stone Co., Inc., reiterating that this was strictly for
the road right-of-way.
Commissioner
Shriver moved that the Board of County Commissioners accept the right-of-way
dedication for a .24-acre tract of land in the SE/4 S6-T27S-R4E, adjacent to
the quarry; and allow the Chair to sign.
Commissioner
Carpenter seconded the motion. Motion
carried 2-0.
Phil
Hughey, Assistant County Engineer, informed the Board that the engine of the
1971 20-Ton GMC truck crane, used for bridge maintenance &
loading/unloading supplies & drift removal, is in desperate need of
repair. Further, he stated that Central
Detroit of Wichita has offered a complete remanufactured engine at $4,900, plus
labor & miscellaneous part. Said
engine will be cheaper than repairing the existing one in the long run, and it
will have a one-year warranty.
Commissioner
Carpenter moved to approve the repairs on the Highway Department’s crane; and
allow the Chair to sign. Commissioner
Shriver seconded the motion. Motion
carried 2-0.
Todd
Kennemer, Director of Planning & Zoning, presented the final plat for
Branch Creek Addition (Case No. PL-01-14).
He reviewed that rezoning of this 75+/- acre tract has been approved;
therefore, the owners are now platting the land into a 5-acre lot, a 16-acre
lot, & a 30-
acre
lot, with the floodplain left as a reserve.
Mr. Kennemer stated that this has received approval from the City of
Rose Hill & the County Engineer, and it meets the requirements of the
Zoning Codes & Subdivision Regulations.
Commissioner
Shriver moved to accept the Final Plat of Branch Creek Addition, & accept
the right-of-way for the same; and allow the Board to sign.
Commissioner
Carpenter seconded the motion. Motion
carried 2-0.
Ron
Roberts, County Clerk, reviewed the remaining bonds & interest for Sewer
District #5 (SD#5) improvements, in the estimated amount of $30,000, &
requested the Board consider paying them off with the excess reserves in the
Sewer District Maintenance (SDM) Fund.
He reminded the Commissioners that SD#5, which covers the Township
Village area, and is governed & maintained by the County. However, this area has been annexed by the
City of El Dorado, & all responsibilities have transferred to them. Darryl
Lutz, County Engineer, has indicated that the SDM Fund has accumulated over
$55,000. Mr. Roberts recommended the
Board authorize the payoff of the bonds, as well as the waiving of the
remaining special assessments on the properties in SD#5. Commissioner Shriver asked what would happen
to the balance in the SDM Fund. Mr.
Newton suggested paying the City of El Dorado for any repairs made to any part
of the sewer system until the money is gone, following payment of the bonds.
Commissioner
Carpenter moved to authorize the County Clerk to pay off the outstanding bonds
for Sewer District No. 5 with excess maintenance funds subject to legal review
and to waive the remaining special assessments on properties in Sewer District
#5. Commissioner Shriver seconded the motion.
Motion carried 2-0.
Jay
Newton presented a proposal from Allen, Gibbs & Houlik, CPA’s, regarding
having an audit of the Treasurer’s books, adding that this needed to be
completed prior to the Treasurer-Elect taking office. He specified that the audit would be done on October 9, 2001.
Commissioner
Shriver moved to enter into an Understanding of Engagement for the accounting
firm of Allen, Gibbs & Houlik, for an audit of the County Treasurer’s
accounts at the close of business on October 8, 2001; and allow the Chair to
sign.
Commissioner
Carpenter seconded the motion. Motion
carried 2-0.
Commissioner
Shriver moved, having no further business before the board, to adjourn the
meeting. Commissioner Carpenter
seconded the motion. Motion carried
2-0.