BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday,
November 26, 2001
Commission
Vice-Chairman Randy Doll called the Butler County Board of Commissioners to
order. Present were Commissioner Will Carpenter; County Administrator, Jay
Newton; and Commission Secretary, Marcy Zwall. Commission Chairman, Bill
Shriver was absent from this meeting.
Commissioner
Carpenter wished to review the tape of the Commission meeting on November 13,
2001 in order to verify discussion regarding the 2002 Holiday Schedule.
Commissioner
Carpenter moved to approve the Butler County Commission Meeting minutes of
Tuesday, November 13, 2001.
Commissioner Doll seconded the motion. Motion carried 2-0.
Commissioner
Doll moved to approve vouchers totaling $672,612.51, dated November 26,
2001. Commissioner Carpenter seconded
the motion. Motion carried 2-0.
Commissioner
Carpenter moved to approve a voucher to Automotive Specialists for a vehicle
for the Building & Grounds Department in the amount of $4,990. Commissioner Doll seconded the motion. Motion carried 2-0.
Janet
Frey, of SBA Memorial Hospital, and Jamie Downs & Sue Harsh, both of the
Butler County Health Department, presented a proclamation for approval to
designate 12/1/01 as World AIDS Day.
They added that a ceremony, similar to Wichita’s would be held, with a
candlelight walk from the Courthouse to the hospital. Refreshments would follow.
Commissioner
Carpenter moved to approve the proclamation designating December 1, 2001, as
World AIDS Day; and allow the Commission to sign. Commissioner Doll seconded the motion. Motion carried 2-0.
Connie
Rausch, Director of the Department on Aging, presented and reviewed her
proposal for a new Council on Aging.
She noted that the terms of 5 members of the Council on Aging will
expire 12/31/01, & one position remains unfilled. Therefore, she felt it necessary to reformat the Council. Ms. Rausch proposed dissolving the current
Council & forming an Association of Senior Centers to appoint the remaining
members to. This association would
elect one member to set on the Council on Aging. Further, the Commissioners appoint 2 persons each from their
respective districts for the Council on Aging.
Ms. Rausch felt this would help eliminate any conflict of interest,
especially when approving budgets.
Commissioner Carpenter suggested informing the current Council members
about this proposal and allows them to comment or make suggestions. Mr. Newton recommended that Ms. Rausch draw
a Resolution for the Commissioners to review.
Commissioner
Carpenter moved to receive the report from Connie Rausch for restructuring the
Butler County Council on Aging; and authorize her to prepare a Resolution to
restructure the Council on Aging.
Commissioner Doll seconded the motion.
Motion carried 2-0.
Larry
Powell, BCED Director; Brandi Ahlman, SCKEDD, Inc.; and Thomas Etheredge,
Prairie Rose Chuckwagon (PRC); presented & reviewed the South Central
Kansas Economic Development District (SCKEDD) Economic Development Grant
application on behalf of PRC. Mr.
Powell commented that SCKEDD felt PRC fit the applicant requirements. Further, he informed the board that, if
awarded, PRC would be granted 50% of the amount & loaned 50% at a low
interest rate. He added that the amount
applied for would be the difference between what was awarded by the Tourism
Grant and the total cost for the road.
Mr. Etheredge informed the Board that he is looking at the chip &
seal procedure and using that estimated amount to apply for these grants. Ms. Ahlman explained to the Board that they
needed to decide whether the road would be a Township or County road, prior to
application. The Commissioners felt
Darryl Lutz, County Engineer, needed to investigate this issue with the
Township. Mr. Etheredge inquired if it
would be acceptable by the Board to bypass the interim use of the chemical
application on the road, since the weather would be getting colder soon, and
the road would need to be graded anyway.
The Commissioners agreed to this.
Commissioner
Carpenter moved to allow SCKEDD to proceed with the grant application for
Prairie Rose Chuckwagon. Further, he
moved to authorize Darryl Lutz to look into an agreement with the
Township. Commissioner Doll seconded
the motions. Motions carried 2-0.
Brandi Ahlman, SCKEDD, Inc., & Larry Powell, BCED Director, presented & reviewed a proposed Resolution establishing the 2001 C2001 Comprehensive Economic Development Strategy for SCKEDD. Mr. Powell added that this was put together with input from all 14 counties in membership.
Commissioner Carpenter moved to approve Resolution 01-47 for the 2001 Comprehensive Economic Development Strategy for SCKEDD; and allow the Vice-Chairman to sign. Commissioner Doll seconded the motion. Motion carried 2-0.
The Christmas Luncheon Committee, consisting of Abbe Carson, Pam Dunham, Kelly McLaughlin, and Michelle McCoy presented their proposed plans for the Butler County employee Christmas Luncheon, to be held December 21, 2001. Kathy’s Kitchen will provide the meal, with the committee providing place settings and Department Heads and Commissioners serving. This will result in a reduced cost for the caterer. The Committee suggested not having as many ornaments to give away, due to the high number leftover from last year. Commissioner Doll suggested no ornaments and use that money for cash drawings. Commissioner Carpenter agreed recommending 6 drawings of $50 cash, but attendance is necessary to participate. Further, Administrator Newton indicated that $10 bills, instead of gift certificates, to be given to those present at the luncheon, might also encourage attendance. Commissioner Carpenter also requested one Christmas tree instead of two. The Committee asked if an organization could be sought to donate the tree to after the party. The Commissioners supported the idea, adding that the leftover food should also be donated. The Board also suggested having background Christmas music available. The Committee commented that last year Bryan Crank set up, tore down & cleaned for this event for $150, and has offered his services again. However, the Committee requested the voucher be sent through ahead of time, so payment would not be delayed like before. Mr. Newton determined the voucher would be presented in time for the check to be available upon services rendered. All present agreed that a preliminary invitation would be drawn for the Commission to review, then distributed to all County employees.
· Veteran Memorial: Representative Bill Mason inquired whether the Board has seen the proposed site. Since the opportunity had not been available, the Commissioners offered to view it at this time.
Commissioner Carpenter moved to recess the meeting at 10:10 a.m. and reconvene at the proposed memorial site at the northeast corner of the Courthouse grounds. Commissioner Doll seconded the motion. Motion carried 2-0.
The Board reconvened at the proposed site at 10:15.
Representative Mason looked over the site, which was staked out, with the Commissioners. The Board felt the site was appropriate, but thought an 8’ berm wall might be too high. Further, they suggested angling the structure to face northeast. Rep. Mason indicated that the Celebration of Freedom Committee did not favor the berm wall at all, so more discussions are necessary for that issue. He added that if the wall were eliminated, the width of the site would be shorter. Administrator Newton suggested contacting Dan Rowe, the architect, tomorrow to get the process started. Rep. Mason informed the Commissioners that any decision they or the architect made would be subject to approval by the Historical Society, since the Courthouse is a registered historical building. Commissioner Doll asked if the new court’s building site had been suggested. Rep. Mason replied that there is not enough visibility there.
Commissioner Carpenter moved to allow Representative Bill Mason to proceed with the Celebration of Freedom Veterans’ Memorial. Commissioner Doll seconded the motion. Motion carried 2-0.
The Board recessed at 10:25a.m., in order to return to the Commission Room.
Commissioner Carpenter moved to come back in to the regular session at 10:30a.m. Commissioner Doll seconded the motion. Motion carried 2-0.
· Building by the Bus Barn: Louis Hughey, Buildings & Grounds Director, sent a letter to the Commissioners requesting permission to obtain occupancy of the building northeast of the bus barn. He wishes to use said building for storage of supplies & equipment for his department.
Commissioner Carpenter moved to authorize Louis Hughey to proceed with the necessary steps to take the building northeast of the Bus Barn back for the County’s use, for janitorial & supply storage. Commissioner Doll seconded the motion. Motion carried 2-0.
Commissioner Carpenter moved, having no further business before the board, to adjourn the meeting. Commissioner Doll seconded the motion. Motion carried 2-0.