BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday,
August 14, 2001
On
behalf of Court Services, Jay Newton requested consideration of an extension of
the lease agreement for the offices located at 110 & 114 S. Gordy, El
Dorado. Said agreement would extend
from September 15, 2001, to September 14, 2003, at which time the offices would
be leased on a month-to-month basis until the judicial building construction is
complete & ready for occupancy.
Commissioner
Carpenter moved to renew the lease 110 & 114 S. Gordy, El Dorado for a
period through September 14, 2003.
Commissioner
Doll seconded the motion. Motion
carried 3-0.
SW 70TH STREET
PROJECT
Darryl
Lutz, County Engineer, presented & reviewed the following issues pertaining
to the SW 70th Street Project, between Santa Fe Lake Road & Ohio
St. Road:
Right-of-Way
Purchases:
Commissioner
Carpenter moved to approve right-of-way purchase from Edna Nath & Noreen
Nath, as well as Michael Silvers, for the SW 70th St. project; and
allow the Vice-Chairman to sign. Commissioner Doll seconded the motion. Motion carried 2-0. Commissioner Shriver abstained from voting
due to a close friendship.
Mr.
Lutz explained to the Board negotiations with Walker Stone Company. He noted that they are being cooperative
& are in favor of the road project, but have issues with the quarry. He said the County is working to provide
access to their quarry on the north side, since their operations are mostly on
the south side of the road. They’re
willing to pay the additional cost to put a larger drainage structure under SW
70th St. to provide for that.
However, there will be some additional engineering fees that will be
necessary to revise the project plans in the amount of about $9,600. This amount would be slightly more than the
purchase amount of the right-of-way ($8,950).
Mr. Lutz stated that Walker Stone Co. is willing to donate the
right-of-way if the County will authorize & pay for the additional
Engineering & design work.
Commissioner
Doll moved to substitute the revised Engineering scope of work at the cost of
$9,600, in lieu of the Walker Stone Co. right-of-way purchase in the amount of
$8,950 (3.58 acres @ $2,500/acre).
Commissioner
Carpenter seconded the motion. Motion
carried 3-0.
Commissioners
required drawing an agreement with a zero dollar amount, or a document stating
the trade.
Coastal
Refining & Marketing Utility Agreement:
Coastal
Refining & Marketing has 1 road crossing for a pipeline that is no longer
in use. An existing valve box &
valve, along with an old electric service pole are in the way of
construction. Coastal is willing to
remove these items; however, the County is required to enter into agreements
with any affected utility companies for projects using federal aid funds.
Equilon
Pipeline Utility Agreement:
Equilon
Pipeline has 1 road crossing that will need to be protected with a reinforced
concrete slab in the new ditch bottoms.
The County will be responsible of the cost, but it is included in the
Road & Bridge CIP budget. As
aforementioned, a utility agreement will need to be entered into between
Equilon & the County.
Commissioner
Carpenter moved to approve the utility agreement with Coastal Refining &
Marketing, Inc. & Butler County regarding an existing pipeline crossing for
the SW 70th St. project; and allow the Board to sign. In addition, Commissioner Carpenter moved to
approve a utility agreement with Equilon Pipeline, for the adjustment of
pipelines for the SW 70th St. project; and allow the Board to sign.
Commissioner
Doll seconded both motions. Motions
carried 3-0.
Mr.
Newton requested that Mr. Lutz review the Phase I report given by BNSF. He noted to the Board that this type of
study is very superficial. A limited
amount of research is done to look for uses either on or adjacent to the
property that may have a potential impact.
Also a visual site assessment is done to observe obvious indications of
contaminants. No actual determination
of contamination is done. The report
noted some potential impacts as follows:
battery boxes at crossings through Augusta, but were locked so no
inspection could be done; the refinery
was mentioned, but noted the hazardous areas are at he south part of the
refinery & the railroad is at the north;
above ground storage tanks on adjacent property were highlighted – these
are related to crude oil & saltwater storage. In summary, the report noted “No evidence of environmental impact
to the right-of-way was observed.” Also
mentioned were the asphalt plants, a lagoon near Andover, & and some
service stations in Augusta that had fuel storage facilities. Commissioner Doll suggested considering
obtaining a Phase II inspection. Mr.
Newton recommended waiting until further into the transaction. Commissioner Carpenter noted that cost of this
type of report should be researched before making a decision. After more discussion, Mr. Newton stated
this situation should be handled like any other contract: negotiate, subject to a Phase II Inspection.
Commissioner
Shriver moved to recess into Executive Session, pursuant to land acquisition
exception, in order to discuss right-of-way purchases related to the SW 70th
Street project, until 10:00a.m.
Commissioner
Doll seconded the motion. Motion carried 3-0.
The
regular session reconvened at 10:05a.m.
Commissioner
Carpenter moved to recess into Executive Session, pursuant to the non-elected
personnel matters exception, in order to discuss a performance evaluation of a
county employee, until 10:17a.m.
Commissioner Doll seconded the motion.
Motion carried 3-0.
The
regular session reconvened at 10:22a.m.
<<Commissioner
Carpenter left the meeting at 10:25a.m.>>
Mr.
Newton presented & reviewed an organizational structure, along with
position classifications to establish a Juvenile Justice Department. He noted that these were devised with the
help of Sherrie Vaughn-Gregg & Ann Carpenter. He noted that, following the departure of Ms. Vaughn-Gregg,
discussion has been made regarding how to shift staff to assume the
responsibility of her position. The
structure submitted allows for a line of accountability. Mr. Ryan Winfrey will take over Ms.
Vaughn-Gregg’s daily operations; however, budgetary issues will be the
responsibility of the JJS Administrator.
Likewise, Ms. Carpenter will manage Teen Court Director and EMP
Supervisor. Mr. Newton added that he
has reviewed the position classifications & grades and recommends them for
approval. For the record, Commissioner
Doll complimented Ms. Vaughn-Gregg on her successful efforts to improve her
department. In addition, Commissioner
Shriver wished her well in her future endeavors. Mr. Newton also expressed his appreciation for all of her help
& hard work.
Commissioner
Doll moved to establish a Department of Juvenile Justice Services (JJS) &
approve the organizational structure & position classifications, as
indicated. Let it be known that Ann
Carpenter will be the Administrator for the entire Department.
Commissioner
Shriver seconded the motion. Motion
carried 2-0. (Commissioner Carpenter
was absent.)
Chuck
McGuire, Community Corrections Director, proposed salary adjustments for State
financed employee positions in his department.
He presented the State implemented pay plan that took effect in July of
2000. Also submitted was a County
Salary Survey for comparison, which shows that Butler County is currently under
comparable counties. Mr. McGuire
explained that he has delayed requesting this in order to see what other
counties were going to do, which almost all have upgraded to the State’s pay
plan. In addition, he wanted to wait
until the budget was approved. He does
not see these upgrades being a problem for their 2002 budget. Mr. Newton added that he has reviewed these
upgrades & recommends them as well.
Commissioner
Doll moved to adopt the proposed salary adjustments for State financed
Community Corrections positions:
-
A
general increase on Adult ISP of $9,713 for the next budget year, as a total;
-
An
increase in Juvenile ISP line item of $4,680;
-
An
increase in the Case Management line item of $5,012;
The
total being approximately $20,000, which will be absorbed into the existing
budget & not require additional funds.
Ref: attached proposed salary
increases for individuals indicated.
Effective date to be August 8, 2001. Commissioner Shriver seconded the
motion. Motion carried 2-0.
(Commissioner Carpenter was absent.)
RESOLUTION 01-30
(BOOKKEEPING SYSTEM CHANGE)
This
resolution, recommended by the Financial Auditor, causes all financial
statements & reports to be prepared in conformance with the cash basis
& budget laws of the State of Kansas & not in conformance with
generally accepted accounting principals (GAAP), not relevant to the Kansas
cash basis & budget laws. Mr.
Newton noted that he felt that if the auditor recommended it, it must be a very
positive move for the county. Commissioner
Shriver inquired about the affect this new system would have on the County’s
bonding capabilities. Mr. Newton
informed the Board that, as per the County’s Financial Advisor, this would not
cause any problems in that area.
Further, there should be no downside or major risks.
Commissioner
Doll moved to adopt Resolution 01-30 requesting the Kansas Director of accounts
and reports to waive the requirements of K.S.A. 75-1120(a) for Butler County,
Kansas. This means the County will be
going to a cash basis of accounting versus the full accrual basis of accounting
(the proposed Generally Accepted Accounting Principals – GAAP or full accrual
method - will not be required); and authorize the Chair to sign.
Commissioner
Shriver seconded the motion. Motion
carried 2-0. (Commissioner Carpenter was absent.)
Mr.
Newton asked the Board to sign the District Court’s Budget, which is required
to be submitted to the office of Judicial Administration of the State of
Kansas, in addition to the county.
Further, he noted that this reflects the amount in the approved &
adopted budget. He told the Board that
the bottom line is the same save some amendments regarding the allocation of
funds. Mr. Newton is requesting
signature of the budget to submit as amended.
ADDS
& ABATES
Commissioner
Shriver moved to approve Adds in the amount of +$275.48 and Abates in the
amount of -$595.64, with approval #2066. Commissioner Doll seconded the motion.
Motion carried 2-0. (Commissioner Carpenter was absent.)
Commissioner
Shriver moved, having no further business before the board, to adjourn. Commissioner Doll seconded the motion. Motion carried 2-0.
RECONVENE
Commission
Chairman, Bill Shriver, called the Butler County Board of Commissioners back to
order, at 11:25a.m., having an immediate issue to discuss. Present was Commissioner Randy Doll; County
Administrator, Jay Newton; and Commission Secretary, Marcy Zwall. Commissioner Will Carpenter was absent for
this meeting.
The
Board requested Todd Kennemer’s presence for discussion regarding media
coverage of a tiger being kept within the County. Mr. Kennemer informed the Board, while he did not see the story
on the news, he had received a call that a local pet shop (Classy Critters) had
closed & taken the animals, including a tiger, to keep in their mobile
home. In addition, he had heard that a
horse had broken its neck chasing the tiger while running loose. The horse’s carcass had been burnt &
left. While burning is acceptable,
unless it was in the area zoned for mobile homes, leaving the remains is not.
Further,
it was said that the pet shop owners informed the reporter on the news that
they intended to reopen their business in their home. Mr. Kennemer said this would not comply with zoning regulations
and would not be allowed. He indicated
that the wild animal issue had him confused as to his department’s role in the
matter. Mr. Newton stated that 2 years
ago, he had established Animal Control with the past director of Planning &
Zoning, and moved Dean Roedel here to help.
However, he was not aware that anything had been done.
Commissioner
Shriver suggested Mr. Kennemer meeting with Jay regarding his department’s
function on Animal Control & report back to the Board at next week’s
meeting, along with Clarence Daggett & Dean Roedel. Mr. Newton recommended that Mr. Kennemer
meet with the sheriff about this current issue prior to that.
Commissioner
Doll moved, having no further business before the board, to adjourn. Commissioner Shriver seconded the
motion. Motion carried 2-0.