BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, September 19, 2006

 

 

CALL TO ORDER 

Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.   Commissioner Mike Wheeler was absent.

 

ITEM #1 – CONSIDER APPROVAL OF DISASTER RESOURCE AGREEMENTS FOR USD 375 (CIRCLE) AND USD 490 (EL DORADO) AND AUTHORIZE THE CHAIR TO SIGN

Jim Schmidt, Department of Emergency Management, came before the Board for approval of Resource Agreements with USD 375 (Circle) and USD 490 (El Dorado).

 

Commissioner Doll motioned to approve Resource Agreements with USD 375 and USD 490.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

ITEM #2 – CONSIDER APPROVAL OF PROPOSAL TO COMPLETE A FEE APPRAISAL ON DAN TAYLOR PROPERTY AT 215 E. HARRY, ANDOVER, KANSAS

Elysa K. Lovelady, Butler County Appraiser, came before the Board for approval to complete a fee appraisal on Dan Taylor’s property located in Andover, Kansas.  The County does not have adequate market data to value a home of this type in the CAMA system and needs outside assistance.  The tax dollars at risk between the county’s value and the taxpayer’s opinion of value for 2006 is approximately $17,700 based on the 2005 value.

 

Commissioner Waldorf motioned to approve the proposal by Tim Keller and Associates of Lawrence, Kansas in the amount of $4,500 (plus additional charges to be incurred for expert witness testimony) to perform a Fee Appraisal on the property known as county parcel ID 008-309-32-0-00-01-008.00-0, more commonly known as 215 E. Harry, Andover, Kansas.  Commissioner Woydziak seconded the motion.  Motion carried 3-1.  Commissioner Carpenter voted no because he feels it sets a precedent to treat people differently in the County. 

 

ITEM #3 – RECEIVE AND OPEN PROPOSALS FROM ENGINEERING CONSULTANTS FOR PROVIDING ENGINEERING SERVICES RELATED TO CONDUCTING THE 2007 BIENNIAL BRIDGE INSPECTION WORK FOR BUTLER COUNTY

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive and open proposals from engineering consultants related to the 2007 biennial bridge inspection work for Butler County.  Proposals were received from:

 

·         Kirkham-Michael, Ellsworth, KS - Declined to propose at this time for this project

·         Finney & Turnipseed, L.L.P., Topeka, KS - $37,500

·         Cook, Flatt & Strobel Engineers, P.A., Topeka, KS - $35,616

·         Schwab-Eaton, P.A., Manhattan, KS - 36,913

 

Commissioner Woydziak motioned to accept the engineering proposals received and opened for the 2007 biennial bridge inspection work for Butler County and direct the Director of Public Works to review the qualifications and cost proposals and to return at a later date with a recommendation for award of work.  Commissioner Carpenter seconded the motion.  Motion carried 4-0.

 

ITEM #4 – CONSIDER APPROVING A SUPPLEMENTAL AGREEMENT BETWEEN BUTLER COUNTY, KDOT, AND POE & ASSOCIATES TO COVER THE COST OF ADDITIONAL WORK RELATED TO CONSTRUCTION ENGINEERING SERVICES ON THE SW 170TH STREET PROJECT AT ROSE HILL 

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of a supplemental agreement between Butler County, KDOT, and Poe & Associates for additional construction engineering work for the SW 170th St. project at Rose Hill.  During the project, additional work was required due to some project additions and construction re-work.

 

Commissioner Waldorf motioned to approve the supplemental agreement for federal aid construction engineering inspection by consultant between Butler County, KDOT, and Poe & Associates, Inc., Wichita, KS for Project No. 8 C-3857-01, the reconstruction of SW 170th St. at Rose Hill for an increase in fee of $13,044 for a total revised fee of $275,847 and authorize the Chair to sign.  Commissioner Doll seconded the motion.  Motion carried 3-1.  Commissioner Woydziak voted no because he feels the cost was unjustified.

 

ITEM #5 – CONSIDER LETTER OF SUPPORT FROM BUTLER COUNTY EMERGENCY SERVICES FOR THE BUTLER COUNTY COMMUNICATIONS STRATEGIC PLAN AND FUNDING FOR PHASE TWO CONSULTING SERVICES

Bob Sage, Rose Hill Police Chief and Butler County Emergency Services Association (BCESA) Chair, came before the Board for approval of the Strategic Communications Plan as specified by the BCESA.  The BCESA met on Wednesday, August 16, 2006 to discuss the strategic communications plan by Computer Sciences Corporation.  The following 19 agencies were represented:

 

Andover Fire                     Andover Police             Andover PSAP

Augusta Fire                    Augusta Police              Augusta PSAP

Butler EMS                     Butler EMA                  Butler PSAP

Butler Rescue                  Douglas Fire                 El Dorado Fire

Leon Fire                       Leon Police                  Rose Hill Fire

Rose Hill Police              Towanda Police               Whitewater Fire

Wildlife & Parks

 

The recommendation was made with a unanimous vote by all parties represented (with Andover PSAP abstaining).

 

The Board also considered submitting a letter of intent to KDOT to participate in the 800 MHz WATS system and considered authorization of the next phase of consultant services.

 

Commissioner Doll motioned to approve the Butler County Strategic Communications Plan prepared by Computer Sciences Corporation with the special conditions recommended by the Butler County Emergency Services Association.  Commissioner Carpenter seconded the motion.  Motion carried 4-0.

 

Administrator Johnson said that KDOT is upgrading their equipment and in order for them to build a facility at the site tower to house the 800 MHz WATS System, they want an agreement to split the costs with the county.  Administrator Johnson asked Chris Davis, Director of 9-1-1, to let KDOT know that we are moving forward and that a Letter of Intent will be forthcoming.

 

RECESS

Commissioner Woydziak recessed the Board meeting at 10:00 a.m. for 5 minutes.

 

RECONVENE

Commissioner Woydziak reconvened the Board meeting at 10:05 a.m.

 

ITEM #6 – WORK SESSION – OVERVIEW OF ELECTRONIC EMERGENCY OPERATIONS PLAN

Kathy Guy, Emergency Management, came before the Board for an overview of the Electronic Emergency Operations Plan.  This plan will make the County National Incident Management System (NIMS) Compliant, which is a state requirement.  Ms. Guy stated that until the state approves the new plan, they will be operating under the old one.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Commissioner Waldorf said the Quad County meeting went well yesterday.  There was discussion about parks and recreational areas and the recycling task force.

 

Commissioner Woydziak said the Fire Chief doesn’t want the griddle with the gas connection at the 4-H Building to be used since it doesn’t have a vent hood.  The Board discussed how this would affect the Employee Breakfast and other events.

 

Administrator Johnson said the KAC Conference is November 19-21, 2006 in Topeka. 

 

Commissioner Doll motioned for the voting delegate to be Commissioner Dan Woydziak as Chairman, Commissioner Randy Waldorf as 1st Alternate, and Assistant Administrator/ Finance Director Mark Detter as 2nd Alternate.  Commissioner Woydziak seconded the motion.  Motion carried 4-0.

 

 ADJOURNMENT

Commissioner Waldorf motioned to adjourn the meeting of the Board at 10:55 a.m.  Commissioner Doll seconded the motion.  Motion carried 4-0.