BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, September 12, 2006

CALL TO ORDER

Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Assistant Administrator/Finance Director Mark Detter, and Clerk Recorder Tammy Bridges. Commissioner Will Carpenter and Administrator Will Johnson were on vacation.

APPROVAL OF MINUTES

Commissioner Wheeler motioned to approve the minutes of the Butler County Commission Meeting of Tuesday, September 5, 2006 as written. Commissioner Waldorf seconded the motion. Motion carried 4-0.

ITEM #1 – RECEIVE CONNIE RAUSCH AND SARA ERWIN, DEPARTMENT ON AGING, TO PRESENT A REPORT ON TRANSPORTATION ROUTES AND FARES

Connie Rausch, Department on Aging, came before the Board to present a report on transportation routes and fares. Sara Erwin was ill and could not attend the meeting. In May, the Board approved the action requiring fares to be paid by all riders of the Butler County Transportation system. Ms. Rausch said they have had no loss of ridership, and income from fares has almost doubled.

ITEM #2 – CONSIDER APPROVAL OF THE ANNUAL PEOPLEWARE AGREEMENT AND ALLOW THE CHAIR TO SIGN

Scott Stoskopf, Computer Services Director, came before the Board for approval of the Annual Peopleware Agreement and payment in the amount of $44,112.00. This is an annual reoccurring agreement. This agreement allows users to call the vendor for help and lets us receive upgrades and enhancements throughout the year. County Counsel has approved the agreement as to form.

The Board tabled this agenda item in order for Mr. Stoskopf to compile percentage increases and support agreement costs over the last several years.

ITEM #3 – CONSIDER APPROVAL OF CHANGING THE RESIDENCY REQUIREMENT FOR EMS PERSONNEL

Grant Helferich, Director of EMS, came before the Board for approval to change the residency requirement for the EMS Department. Since January 2006, EMS has operated under a countywide residency. The department would like to change residency to county residency or living within 25 miles of an EMS station. Mr. Helferich said this should help in recruiting applicants that live in Wichita and other surrounding areas.

Commissioner Wheeler motioned to approve the EMS request to change residency to county residency or 25 miles from an EMS station. Commissioner Waldorf seconded the motion. Motion carried 3-1. Commissioner Woydziak voted no because he feels the county should have a consistent countywide policy, not individualized for each department.

ITEM #4 – CONSIDER ADOPTING A RESOLUTION TO PLACE A QUESTION ON THE NEXT GENERAL ELECTION BALLOT FOR VOTERS IN ROCK CREEK TOWNSHIP TO CONSIDER DISORGANIZING ROCK CREEK TOWNSHIP AND JOINING WITH DOUGLASS TOWNSHIP

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval to adopt a resolution to place a question on the next general election ballot for the voters in Rock Creek Township to consider disorganization of Rock Creek Township and joining Douglass Township. The disorganization of a township and joining with another township is allowed under K.S.A. 90-1101 et. seq.

Commissioner Woydziak motioned to approve Resolution No. 06-45 calling for a special question election to determine the advisability of the disorganization of Rock Creek Township and the inclusion of all land located within Rock Creek Township within the Borders of Douglass Township and authorize the Chair to sign. Commissioner Waldorf seconded the motion. Motion carried 4-0.

ITEM #5 – CONSIDER APPROVING MODIFICATIONS TO THE CURRENT CLOTHING ALLOWANCE PROGRAM FOR FIELD PERSONNEL EMPLOYED BY THE DEPARTMENT OF PUBLIC WORKS

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of modifications to the current clothing allowance program for field personnel employed by the Public Works Department. It is proposed to increase the amount of reimbursement from $60.00/year to $75.00/year for up to four pair of jeans and from $75.00/pair to $90.00/pair every 2 years for work boots.

Commissioner Doll motioned to approve the revisions to the clothing allowance policy for the Public Works Department by increasing the prices as indicated to be effective January 1, 2007. Commissioner Wheeler seconded the motion. Motion carried 4-0.

Mr. Lutz informed the Board that the engine on a 1997 Ford dump truck went out two weeks ago. He said Foley Caterpillar has quoted a price of $17,000 for a remanufactured engine and the department is looking at options.

Assistant Administrator Mark Detter said the dinner at Beaumont for Tour Butler last Friday night was very good. He was asked about the dust problem on the road at the wind farm. Mr. Lutz said the county is responsible for the maintenance of the road and the Public Works Department hasn’t received any complaints. Mr. Detter said there was discussion regarding the Latham School, funding for Tour Butler, and deer permits. Commissioner Doll said there is concern about deer permits being sold to out of state hunters who are pushing out the local Kansas resident deer hunters.

Commissioner Waldorf said he was impressed with the overall Tour Butler program last week.

APPROVAL OF VOUCHERS

Commissioner Waldorf motioned to approve the vouchers dated September 12, 2006 in the amount of $180,388.37. Commissioner Doll seconded the motion. Motion carried 4-0.

APPROVAL OF ADDS AND ABATES

Commissioner Doll motioned to approve Adds & Abates #2275 dated September 12, 2006. Adds in the amount of $1,790.88 and Abates in the amount of $2,160.54. Commissioner Waldorf seconded the motion. Motion carried 4-0.

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Commissioner Wheeler said the Board would be meeting in Cassoday tomorrow night, September 13, 2006 at 6:30 p.m.

Commissioner Wheeler stated that the employee picnic is Saturday, September 16, 2006 from 10:00 a.m. to 2:00 p.m. Commissioners Wheeler, Woydziak and Carpenter will be attending.

Commissioner Woydziak motioned to appoint Leslie Bradley to the Fire District #8 Board. Commissioner Wheeler seconded the motion. Motion carried 4-0.

Commissioner Woydziak stated that he would be meeting with the Mayors of Rose Hill, Andover, and Douglass to discuss water issues, and has also invited Jeff Masterson to attend.

Scott Stoskopf, Director of Computer Services, came back with a comparison of the support agreement costs with CIC from 1999 to 2006.

Commissioner Waldorf motioned to approve the Annual Peopleware Agreement and allow the Chair to Sign and allow Computer Services to make the payment of $44,112.00. Commissioner Doll seconded the motion. Motion carried 4-0.

Assistant Administrator Mark Detter and the Board discussed going to Camp Tawakoni for lunch. Commissioners Doll, Waldorf, Woydziak will be attending and possibly Commissioner Wheeler.

Commissioner Waldorf said Quad County is in Hesston on Monday, September 18, 2006.

ADJOURNMENT

Commissioner Wheeler motioned to adjourn the meeting of the Board at 10:30 a.m. Commissioner Waldorf seconded the motion. Motion carried 4-0.