BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, October 3, 2006
CALL TO ORDER
Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.
Commissioner Waldorf motioned to approve the minutes of the Butler County Commission Meetings of Monday, September 25, 2006 and Tuesday, September 26, 2006 as written. Commissioner Wheeler seconded the motion. Motion carried 5-0.
Commissioner Waldorf motioned to appoint H. Allan
Spiker to the Spring Township Board as Trustee to replace Don Bear who has
resigned for health reasons.
Commissioner Doll seconded the motion.
Motion carried 5-0.
Mr. Ralph Lourie, Kiwanis Club, came before the Board to discuss the portable gas grill at the 4-H Building that the Kiwanis Club purchased. The city fire department said the Kiwanis pancake feed could not be held in the 4-H building until the grill was brought into compliance by adding a hood, fire suppression, and exhaust vented to the outside of the building. Mr. Lourie indicated that three years ago the city said the grill needed a hood and until now, the Kiwanis Club hasn’t heard anything from them. In the past, Mr. Lourie said the Kiwanis have donated the proceeds from the pancake feed in the amount of $500 to each grade school for the nurses’ office for a total of $3,000. Commissioner Wheeler suggested asking Mr. Albert Hogoboom to borrow his portable outside grill until the issue could be resolved. Administrator Johnson informed the Board that he has sent a letter requesting a waiver for the events.
ITEM #2 – CONSIDER APPROVAL TO CONTRACT COMPUTER INFORMATION CONCEPTS (CIC) TO ADD THE “REFERS TO DOCUMENT INFORMATION” ON THE “BACK DATA CONVERSION” PROJECT
Marcia McCoy, Register of Deeds, came before the Board for approval to enter into a contract with Computer Information Concepts to add the “Refers to” data to the previous back data conversion job. The amount of $19,580.00 is to be paid out of the Register of Deeds Technology Fund.
Commissioner Doll motioned to approve the contract
with Computer Information Concepts (CIC) to add the “Refers to Document
Information” on the “Back Data Conversion” project, which is to be paid from
the Register of Deeds Technology Fund in the amount of $19,580.00. Commissioner Waldorf seconded the
motion. Motion carried 5-0.
ITEM
#3 – CONSIDER AWARDING THE BID FOR ROAD SURFACING WORK ON SW BUTLER ROAD
BETWEEN SW 170TH STREET AND HARRY STREET
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval to award the bid for road surfacing work on SW Butler Rd. between SW
170th St. and Harry St. Bids
were received and opened from three surfacing contractors on September 26,
2006. Cornejo and Sons, Inc., was the
lowest responsive bidder for the surfacing work.
Commissioner Doll motioned to award the bid for Project
No. BC 843(8-13) 06 for milling and bituminous surfacing work on 6 miles of SW
Butler Rd. between SW 170th St. and Harry St. to Cornejo & Sons,
Inc., Wichita, KS in the amount of $406,017.63 and authorize the Chair to sign
the Notice of Award of Contract.
Commissioner Carpenter seconded the motion. Motion carried 5-0.
ITEM #4 – CONSIDER APPROVING AN ENGINEERING AGREEMENT FOR CONDUCTING THE 2007 BIENNIAL BRIDGE INSPECTION WORK FOR BUTLER COUNTY
Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of an engineering agreement for conducting the 2007 biennial bridge inspection work for Butler County. Proposals were received and opened on September 20, 2006 and the Board awarded the work to Cook, Flatt, & Strobel, Topeka, KS on September 25, 2006.
Commissioner Carpenter motioned to approve the
engineering agreement with Cook, Flatt, & Strobel, Topeka, KS in the amount
of $35,616 for the 2007 biennial bridge inspection work for Butler County and
authorize the Chair to sign. Commissioner
Waldorf seconded the motion. Motion
carried 5-0.
ITEM #5 – RECEIVE AND OPEN PIPE CULVERT BIDS FOR BUTLER COUNTY
Darryl Lutz, P.E.,
Director of Public Works, came before the Board to receive and open pipe
culvert bids for Butler County. Bids were
received from: Metal Culverts,
Jefferson City, MO;
J & J Metal
Products, Paola, KS; J & J Drainage Products, Hutchinson, KS; Welborn
Sales, Inc., Salina, KS; and D-C Wholesale, El Dorado, KS.
Commissioner Carpenter motioned to receive the pipe
culvert bids and to direct the County Engineer to tabulate and review the bids
and to return at a later date with a recommendation for action regarding the
award of bid. Commissioner Waldorf
seconded the motion. Motion carried
5-0.
OTHER ITEMS OF
BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS
Commissioner Waldorf and
the Board discussed the KAC Conference in November. Commissioners Carpenter, Waldorf, Wheeler, and Woydziak are
scheduled to attend.
Commissioner Wheeler
stated that he had an inquiry regarding a burn ban. Administrator Johnson said there hasn’t been any recent
discussion about a burn ban, but would visit with the Fire Chiefs for their
input.
ITEM #1 – CONSIDER APPROVAL OF SOFTWARE MAINTENANCE
AGREEMENT WITH ESRI FOR THE GIS/MAPPING DEPARTMENT
Administrator Will Johnson came before the Board for approval to renew the yearly software maintenance with ESRI. This item is budgeted in the equipment maintenance repair line.
Commissioner Waldorf motioned to approve the GIS
Director to renew the yearly software maintenance with ESRI in the amount of
$11,000.00 to come out of line item 01-19-6233-00. Commissioner Carpenter seconded the motion. Motion carried 5-0.
Commissioner Doll
reminded the Board about lunch tomorrow at 11:30 a.m. at Camp Tawakoni.
Commissioner Woydziak
said he and Jeff Masterson, Commissioner Elect, would be meeting tonight with
the Mayors of Andover, Rose Hill, and Douglass to discuss upcoming issues for
the communications project.
Commissioner
Waldorf motioned to approve the bank resolution allowing Ruth Fechter,
Treasurer and/or Susan Turner, Deputy Treasurer, to invest funds on behalf of
the county at approved institutions.
Commissioner Doll seconded the motion.
Motion carried 5-0.
APPROVAL OF VOUCHERS
Commissioner Wheeler motioned
to approve the vouchers dated October 3, 2006 in the amount of
$284,414.32. Commissioner Carpenter
seconded the motion. Motion carried
5-0.
APPROVAL OF ADDS AND ABATES
Commissioner Doll motioned to
approve Adds & Abates #2277 dated October 3, 2006. Adds in the amount of $1,827.78 and Abates
in the amount of $8,987.76.
Commissioner Waldorf seconded the motion. Motion carried 5-0.
RECESS
Commissioner Waldorf motioned
to recess the Board meeting at 10:04 a.m. for 6 minutes. Commissioner Woydziak seconded the
motion. Motion carried 5-0.
RECONVENE
Commissioner Woydziak reconvened the Board meeting at 10:10 a.m.
ITEM #6 – RECESS TO EXECUTIVE SESSION WITH LEGAL COUNSEL TO DISCUSS MATTERS OF A LEGAL NATURE (11:00 A.M.)
Commissioner Wheeler motioned
to recess the Board meeting to Executive Session at 10:10 a.m. for 20 minutes,
with the public session resuming at 10:30 a.m., for consultation with an
attorney for the body or agency, which would be deemed privileged in the
attorney-client relationship to protect the interests of the County. Commissioner Carpenter seconded the
motion. Motion carried 5-0. Those in attendance were Commissioners
Carpenter, Doll, Waldorf, Wheeler, Woydziak, Administrator Will Johnson,
Buildings and Grounds Director Ken Bratton, Public Works Director Darryl Lutz,
and County Counsel Norman Manley.
Commissioner Woydziak reconvened the Board meeting at 10:37 a.m.
Chris Davis, 9-1-1, came before the Board regarding the rotation of tow truck companies and said the county mandates that the companies have a current Kansas Commerce Commission (KCC) license. Mr. Davis said the county honors requests from tow truck companies to be added to the rotation for anything fairly close to their area of operation. Mr. Davis said he would coordinate with Sheriff Craig Murphy and visit with Tom Boren, El Dorado Police Department, regarding the rotation schedule.
Commissioner Doll left the meeting at 10:45 a.m.
ADJOURNMENT
Commissioner Waldorf motioned to adjourn the meeting of the Board at 10:50 a.m. Commissioner Wheeler seconded the motion. Motion carried 4-0.