BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, October 17, 2006

CALL TO ORDER

Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.

ITEM #1 – CONSIDER APPROVAL OF THE FLEXIBLE PLAN CONTRACT WITH ALLEN, GIBBS, & HOULIK

Rene Bender, Administration, came before the Board for approval of the Flexible Plan Contract. The contract has not been updated for over four years and it was recommended that Foulston Siefkin LLP review the contract to make sure all the proper regulations from any state and federal updates are included. Ms. Bender said a benefit to the plan would include adding a two and one half month grace period to incur any additional expenses. County Counsel has reviewed the contract and approved as to form.

Commissioner Carpenter motioned to approve the contract with Allen, Gibbs & Houlik effective November 1, 2006 and allow the Chair to sign. Commissioner Doll seconded the motion. Motion carried 5-0.

ITEM #2 – RECEIVE REQUEST FROM THE FLINT HILLS TOURISM COALITION FOR FUNDS ON PROMOTION AND MARKETING

Linda Craghead, Chair, Flint Hills Tourism Coalition, came before the Board to request funds for promotion and marketing for the Flint Hills Tourism Coalition, which consists of all or part of 22 Kansas counties. The purpose of organizing the Flint Hills Tourism Coalition is to join tourism marketing professionals in a marketing consortium to organize promotion and marketing efforts of the Kansas Flint Hills region. This project was started by the Kansas Department of Commerce and the coalition is asking for a one-time pledge of $5,000 from Butler County.

Administrator Johnson said they would take the request to the BCED Board for a recommendation and bring it back to the Board of County Commissioners in December for discussion and possible approval.

ITEM #3 – CONSIDER AWARDING THE BID FOR ROAD SURFACING WORK ON SW BUTLER ROAD BETWEEN SW 170^TH STREET AND HARRY STREET

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of the contract for road surfacing work on SW Butler Rd. between SW 170^th St. and Harry St. The Board received and opened bids on September 26, 2006 and the work has been awarded to Cornejo and Sons, Inc. This work is budgeted in the Road and Bridge Capital Improvement Program (CIP).

Commissioner Waldorf motioned to approve the contract with Cornejo & Sons, Inc., Wichita, KS in the amount of $406,017.63 for Project No. BC 843(8-13) 06 for milling and bituminous surfacing work on 6 miles of SW Butler Rd. between SW 170^th St. and Harry St. and authorize the Chair to sign. Commissioner Doll seconded the motion. Motion carried 5-0.

ITEM #4 – CONSIDER APPROVAL TO RENEW VIRUS AND SPAM SOFTWARE SUBSCRIPTIONS

Scott Stoskopf, Computer Services Director, came before the Board for approval to renew Trend Micro Neat suite Virus and Trend Micro Spam prevention. Mr. Stoskopf said that our virus software stops over 170 virus/spyware attempts per day totaling over 62,000 per year. The spam filter blocks over 14,100 per day for a total of over 5,161,000 per year. Two quotes were received: CDW-G in the amount of $7,215.98 and Software Spectrum in the amount of $7,265.64.

Commissioner Carpenter motioned to authorize Computer Services to renew Virus and Spam software subscriptions with CDW-G at a cost not to exceed $7,215.98, to be funded by Computer Service’s Contractual Services line item. Commissioner Woydziak seconded the motion. Motion carried 5-0.

Commissioner Wheeler motioned to recess the Board to Executive Session at 9:45 a.m. for 10 minutes, with the public session resuming at 9:55 a.m., to discuss personnel matters of non-elected personnel to protect the privacy of an individual/employee who is non-elected. Commissioner Carpenter seconded the motion. Motion carried 5-0. Those in attendance were Commissioners Carpenter, Doll, Waldorf, Wheeler, Woydziak, and Administrator Will Johnson, Jr.

Commissioner Woydziak reconvened the Board meeting at 10:02 a.m.

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS:

Commissioner Carpenter motioned to nominate Linda Jolly to the South Central Kansas Economic Development District (SCKEDD) Board of Directors as a voting delegate for Butler County. Commissioner Waldorf seconded the motion. Motion carried 5-0.

Commissioner Carpenter motioned to not hear the grievances between Ron Spurgeon and John Morgan. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Administrator Johnson said Chase County Chamber of Commerce sent an invitation to the Board for the Flint Hills National Scenic Byway Committee for Sunday, November 12, 2006 at 1:00 p.m.

Administrator Johnson said a letter was sent to the state from the Economic Development Director, El Dorado, Inc., and Representative Grange requesting funding from the Department of Commerce for a feasibility study for a bio diesel facility in the county.

Administrator Johnson and the Board discussed the island annexation that the City of Towanda is requesting. Administrator Johnson has been in contact with Paul Erickson, Towanda City Clerk, who says the city is firmly committed to putting in sewer and said the property south of the highway would only be utilized for single family residential.

ADJOURNMENT

Commissioner Waldorf motioned to adjourn the meeting of the Board at 10:20 a.m. Commissioner Doll seconded the motion. Motion carried 5-0.