BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, October 16, 2006

CALL TO ORDER 10:00 A.M. (LATE START DUE TO REAP)

Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 10:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.

APPROVAL OF MINUTES

Commissioner Waldorf motioned to approve the minutes of the Butler County Commission Meeting of Tuesday, October 10, 2006 as amended to correct the motion on Agenda Item #1 FROM: Commissioner Waldorf motioned to approve. Commissioner Wheeler seconded the motion. Motion carried 5-0. TO: Commissioner Waldorf motioned to approve the Mule Utility Vehicle User Relations Loan Agreement with KAWASAKI and 3..2..1.. KAWASAKI and allow the Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 5-0.

The motion for Agenda Item #3 was amended FROM: Commissioner Woydziak motioned to approve the purchase of pipe culverts for the Highway Department with J&J Metal Products, Paola, KS. Commissioner seconded the motion. Motion carried 5-0. TO: Commissioner Woydziak motioned to approve the purchase of pipe culverts for the Highway Department with J&J Metal Products, Paola, KS. Commissioner Carpenter seconded the motion. Motion carried 5-0.

The minutes of Wednesday, October 11, 2006 were approved as written.

Commissioner Doll seconded the motion. Motion carried 5-0.

ITEM #1 – RECEIVE PROPOSALS FOR BANK SERVICES FOR BUTLER COUNTY

Mark Detter, Assistant Administrator/Finance Director, came before the Board to receive proposals for banking services. Proposals were received from: Verus Bank, Emprise Bank, Bank of the West, Intrust Bank, and Commerce Bank.

Commissioner Wheeler motioned to accept the proposals from Verus Bank, Emprise Bank, Bank of the West, Intrust Bank, and Commerce Bank and allow the selection committee to review and make a recommendation to the Board at a later date. Commissioner Doll seconded the motion. Motion carried 5-0.

ITEM #2 – CONSIDER APPROVAL OF THE INTERLOCAL AGREEMENT WITH SOUTH CENTRAL MENTAL HEALTH COUNSELING CENTER TO VERIFY THE DUTIES OF ALL PARTIES INVOLVED WITH CDBG APPLICATION FOR NEW COUNSELING CENTER BUILDING IN AUGUSTA

Mark Detter, Assistant Administrator/Finance Director, came before the Board for approval of the Interlocal Agreement with Butler County Counseling Center to verify the duties of all parties involved with Community Development Block Grant (CDBG) application for the new Counseling Center building in Augusta. Mr. Mike West, Program Manager with SCKEDD, came before the Board to discuss the agreement and the responsibilities of each party and to make sure the basic concepts of the project are understood by the parties.

Commissioner Waldorf motioned to approve the Interlocal Agreement between Butler County and South Central Mental Health Counseling Center for the purpose of segregating responsibilities for the administration of CDBG grant funds for a new facility in Augusta and authorize the chair to sign such agreement. Commissioner Doll seconded the motion. Motion carried 5-0.

ITEM #3 – PUBLIC HEARING – CDBG FUNDS ON BEHALF OF THE SOUTH CENTRAL MENTAL HEALTH COUNSELING CENTER (SCMHCC)

Commissioner Woydziak opened the Public Hearing regarding CDBG funds on behalf of the SCMHCC.

There was no public comment.

Commissioner Doll motioned to close the public hearing. Commissioner Wheeler seconded the motion. Motion carried 5-0.

ITEM #4 – CONSIDER APPROVAL OF RESOLUTION NO. 06-47 ALLOWING FOR IMPROVEMENTS TO BE FINANCED WITH CDBG GRANT FUNDS FOR THE SOUTH CENTRAL MENTAL HEALTH COUNSELING CENTER LOCATED IN AUGUSTA, KANSAS

Mark Detter, Assistant Administrator/Finance Director, came before the Board for approval of a resolution allowing for improvements to be financed with CDBG grant funds on behalf of the South Central Mental Health Counseling Center. County Counsel has reviewed and approved the agreements. The agreement says the County will commit to continue the current level of funding and understands that the Mental Health Center will use that funding to maintain the building in the future.

Commissioner Waldorf motioned to approve Resolution No. 06-47 allowing for improvements to be financed with CDBG grant funds for the South Central Mental Health Counseling Center located in Augusta, KS. Commissioner Carpenter seconded the motion. Motion carried 5-0.

ITEM #5 – CONSIDER APPROVAL OF RESOLUTION NO. 06-48, A RESOLUTION CERTIFYING LEGAL AUTHORITY TO APPLY FOR THE 2007 KANSAS SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FROM THE KANSAS DEPARTMENT OF COMMERCE AND AUTHORIZING THE CHAIRPERSON OF THE BOARD OF COUNTY COMMISSIONERS OF BUTLER COUNTY TO SIGN AND SUBMIT SUCH AN APPLICATION

Mark Detter, Assistant Administrator/Finance Director, came before the Board for approval of a resolution certifying legal authority to apply for the 2007 Kansas Small Cities Community Development Block Grant program.

Commissioner Doll motioned to approve Resolution No. 06-48, a resolution certifying legal authority to apply for the 2007 Kansas Small Cities Community Development Block Grant program for the Kansas Department of Commerce and authorize the Chair to sign any application or paperwork. Commissioner Waldorf seconded the motion. Motion carried 5-0.

ITEM #6 – CONSIDER APPROVAL OF THE RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN

Mark Detter, Assistant Administrator/Finance Director, came before the Board for approval of the Residential Anti-Displacement and Relocation Assistance Plan. Mr. Detter said there would be no displacement of residents, but as a requirement of the grant, this has to be stipulated.

Commissioner Waldorf motioned to approve the Residential Anti-Displacement and Relocation Assistance Plan. Commissioner Doll seconded the motion. Motion carried 5-0.

ITEM #7 – RECEIVE AND OPEN STATEMENTS OF QUALIFICATIONS AND LETTERS OF INTEREST FROM CONSULTANTS RELATED TO THE PROPOSED CORRIDOR STUDY FOR SW BUTLER ROAD BETWEEN ROSE HILL AND ANDOVER

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive and open statements of qualifications and letters of interest from consultants related to the proposed corridor improvement study for SW Butler Rd. between Rose Hill and Andover. Proposals were received from: Professional Engineering Consultants, Wichita, KS; TranSystem, Wichita, KS; and Wilson & Company (which includes Poe & Associates), Salina, KS.

Commissioner Woydziak motioned to receive the statements of qualifications and letters of interest from consultants desiring to provide services related to conducting the corridor improvement study on SW Butler Rd. between Rose Hill and Andover and to direct the work committee to review the submittals and to select a firm to conduct the study. Commissioner Waldorf seconded the motion. Motion carried 5-0.

APPROVAL OF ADDS AND ABATES

Commissioner Doll motioned to approve Adds & Abates #2279 dated October 16, 2006. Adds in the amount of $132.14 and Abates in the amount of $2,594.74. Commissioner Carpenter seconded the motion. Motion carried 5-0.

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Administrator Johnson said the Visionary and Legislative Meeting would be October 27, 2006 in the Commission Room.

Commissioner Carpenter said he went to the Economic Development Summit and Professor Wong from Wichita State University presented an interesting program about jobs in the metropolitan area.

Commissioner Carpenter said he has not been able to attend any of the Resource Conservation Development meetings. Commissioner Woydziak stated that he would take over going to those meetings.

Commissioner Wheeler, Administrator Johnson, and the Board discussed the Bill Johnson property in Rosalia.

Commissioner Wheeler asked about flu vaccines. Administrator Johnson said the Fisher Foundation donated $20,000 to Susan B. Allen Memorial Hospital to purchase 1,500 flu shots to be given in El Dorado and Augusta. Administrator Johnson stated that the vaccine would not be delivered to the county until December. Carol Borger, Health Department Administrator, will be on the agenda next week to discuss flu vaccines.

APPROVAL OF VOUCHERS

Commissioner Doll motioned to approve the vouchers dated October 16, 2006 in the amount of $377,994.62. Commissioner Waldorf seconded the motion. Motion carried 5-0.

ADJOURNMENT

Commissioner Waldorf motioned to adjourn the meeting of the Board at 10:55 a.m. Commissioner Wheeler seconded the motion. Motion carried 5-0.