BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, May 8, 2006
CALL TO ORDER – LATE START DUE TO REAP
Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 10:12 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges. Commissioner Randy Doll was absent.
Commissioner Wheeler motioned to approve the minutes
of the Butler County Commission Meeting of Monday, May 1, 2006 as written. Commissioner Waldorf seconded the
motion. Motion carried 4-0.
ITEM #1 – RECEIVE JIM PRESCOTT, KEYSTONE PIPELINE, TO DISCUSS THE CUSHING EXTENSION OF THE KEYSTONE PIPELINE PROJECT
Jim Prescott came before the Board representing TransCanada and the Keystone Pipeline project. TransCanada is constructing an extension of the Keystone project south through Kansas, including Butler County, to Cushing, Oklahoma. The Cushing Extension will be constructed of 30 inch steel pipe buried a minimum of 4 feet deep. They will use directional drilling to cross all waterways and most roads. The line will cross Butler County from north to south in the vicinity of Santa Fe Lake Road. Heavy crude oil will be carried through the line from the oil sands in northern Canada to refineries near St. Louis, Missouri and Cushing, Oklahoma. Mr. Prescott said landowners in Butler County would be contacted within the next month or two. The Board and landowners will be invited to attend a series of open house meetings, and Mr. Prescott said negotiations for easements would be occurring next fall. Because the oil is so thick, pumping stations are needed every 50 miles or so to push the oil through the pipeline. Mr. Prescott said 2 or 3 acres would be needed for a pumping station to be located near Rose Hill. The project is supposed to be finished by early 2010.
ITEM #2 – RECEIVE TERRY MAUK TO DISCUSS SOUTHWEST BUTLER
QUARRY CONDITIONAL USE PERMIT
Terry Mauk came before the Board to discuss the Southwest Butler Quarry conditional use permit. Mr. Mauk said as part of the agreement to receive the CUP, the quarry was required to make a new haul route and was given permission to use 167th Street. Commissioner Woydziak stated that last week he received an agreement between Southwest Butler Quarry and Mr. Scholfield for the easement. Goedecke Engineering will be surveying the area, and Commissioner Woydziak said the estimated construction start date should be this fall.
ITEM #3 – RECEIVE NEAL HARRISON,
DISTRICT COURT ADMINISTRATOR, TO DISCUSS JUROR FEES
Mr. Neal Harrison, District Court Administrator, came before the Board to discuss juror fees. Mr. Harrison said, effective July 1, 2006, the state passed a new bill allowing counties to pay up to $50 per day for individual jurors. At the current $10.00 per day jury duty fee, the cost is approximately $40,000 annually, not including mileage. Each $10.00 increase in fees would add an additional $40,000 to next year’s Court Services Budget. Commissioner Woydziak said they would take a look at the juror fees at budget time.
ITEM #4 – RECESS TO EXECUTIVE SESSION TO DISCUSS MATTERS OF A LEGAL NATURE WHICH WOULD BE DEEMED PRIVILEGED BY THE ATTORNEY-CLIENT RELATIONSHIP (11:00 A.M.)
Commissioner Carpenter motioned
to recess the Board to Executive Session at 11:00 a.m. for 10 minutes, with the
public session resuming at 11:10 a.m., to discuss personnel matters of a legal
nature which would be deemed privileged by the attorney-client relationship to protect
the interest of the County.
Commissioner Wheeler seconded the motion. Motion carried 4-0. Those
in attendance were Commissioners Carpenter, Waldorf, Wheeler, Woydziak,
Administrator Johnson, County Counsel Norm Manley, and County Appraiser Elysa Lovelady.
RECONVENE
Commissioner Woydziak reconvened the Board meeting at 11:23 a.m.
No action was taken as a result
of Executive Session.
ITEM #5 – CONSIDER A REQUEST BY
DAVID & KRISTI WILSON, GREG & EMILY MATHIAS, AND KEN & MARGARET
DELLETT TO REZONE FROM AG-80 AGRICULTURAL TO AG-40 AGRICULTURAL (CASE NO.
RZ-06-05) {RESOLUTION NO. 06-24}
The Planning Commission recommended denial of this request on April 4, 2006 by a 4 to 3 vote. On April 25, 2006, the Board voted 3 to1 (Commissioner Waldorf was absent) to approve the rezoning. Since the Planning Commission recommendation was to deny, the motion did not carry because it takes a ¾ majority vote to override the Planning Commission’s recommendation. The motion was then made and carried to send the request back to the Planning Commission for further consideration. This request was again presented to the Planning Commission on May 2, 2006 and no action was taken. The result of taking no action means that the original action to recommend denial is reconfirmed and is again being forwarded to the Board. At this point, a simple majority is needed to override the Planning Commission’s recommendation. Staff had recommended approval since it was felt the change proposed would not contradict the County’s Comprehensive Plan.
Commissioner
Carpenter motioned to approve the request by David & Kristi Wilson, Greg
& Emily Mathias, and Ken & Margaret Dellett to rezone approximately
373.5 acres in the East Half of Section 2, and the North Half of the Northeast
Quarter of Section 11, Township 25 South, Range 5 East from an AG-80
Agricultural classification to an AG-40 Agricultural classification and
authorize the Chair to sign Resolution 06-24 granting such change. Commissioner Wheeler seconded the
motion. Motion carried 4-0.
ITEM #6 – CONSIDER APPROVAL OF THE
DISASTER RESOURCE AGREEMENT CONCEPT TO STREAMLINE THE INITIATION OF RESOURCES
FROM THE PRIVATE SECTOR IN MAJOR EMERGENCIES AND DISASTERS
Jim Schmidt, Emergency Management Director, came before the Board for approval of the Disaster Resource Agreement Concept to streamline the initiation of resources from the private sector in major emergencies and disasters. In a declared state of disaster emergency the BOCC can, by law, circumvent the normal bidding and procurement practices, which eliminates controversy over pricing or selection of vendors. County Counsel Norm Manley has approved the agreement.
Commissioner Waldorf motioned to approve the Disaster Resource Agreement concept as presented by the Department of Emergency Management. Commissioner Carpenter seconded the motion. Motion carried 4-0.
ITEM #7 – RECEIVE LT. DARREL
KOHLS, EMS SUPERVISOR (KIDS CAMP COORDINATOR) TO DISCUSS THE 2006 KIDS CAMP
Lt. Darrel Kohls, EMS Supervisor (Kids Camp Coordinator), came before the Board for support of the EMS Department for Kids Camp 2006. This will be the 8th year for the Kids Camp. Last year 69 children attended the camp. The camp will be held on June 15 and 16, 2006, and scholarships are available.
Commissioner Wheeler motioned
to recommend our continued support to the EMS Department for Kids Camp
2006. Commissioner Carpenter seconded
the motion. Motion carried 4-0.
ITEM #8 – CONSIDER COUNTER OFFER
OF TOWER PURCHASE AGREEMENT
Will Johnson, Administrator, came before the Board to present a
counteroffer from Mr. Traylor regarding a tower purchase agreement. Mr. Traylor would like the county to pave
his driveway with asphalt materials being stored across the road from his home.
Commissioner
Wheeler motioned to deny the request from Mr. Traylor, then rescinded the
motion.
The Board decided to go ahead with the original agreement that does not
include paving Mr. Traylor’s driveway.
ITEM #9 – RECEIVE AND OPEN RFP’S FOR A STORAGE AREA NETWORK (SAN) & BLADE SERVER SOLUTION
Scott Stoskopf, Computer Services Director, came before the Board to
receive and open RFPs for a Storage Area Network (SAN) and Blade Server
Solution.
|
|
|
|
A.O.S. |
CDW-G |
DELL |
MSI |
ISG |
|
|
|
|
Wichita, KS |
Shelton, CT |
Round Rock, TX |
Overland Park |
Wichita |
|
|
|
|
|
|
|
|
|
|
Phase #1 |
SAN
Solution |
|
$106,495.00 |
$102,972.83 |
$94,102.00 |
$126,224.65 |
$92,649.21 |
|
Phase #2 |
Tape
Backup Solution |
|
$72,497.00 |
$82,955.00 |
$29,629.25 |
$70,097.51 |
$77,829.13 |
|
Phase #3 |
Blade
Server Solution |
|
$8,855.00 |
$28,441.39 |
$16,211.95 |
$65,148.00 |
$23,239.00 |
|
Phase #4 |
Software
Solution |
|
$47,023.00 |
$43,793.00 |
$5,631.80 |
$47,414.00 |
$48,407.01 |
|
|
Total |
|
$234,870.00 |
$258,162.22 |
$145,575.00 |
$308,884.16 |
$242,124.35 |
|
Phase #5 |
Redundant
San Solution |
|
$113,160.00 |
$87,401.75 |
$88,132.86 |
$156,558.14 |
$88,117.54 |
|
Phase #6 |
SAN
Storage Upgrade |
|
$21,149.00 |
$102,898.40 |
$45,580.00 |
$71,887.20 |
$94,868.56 |
|
|
Total |
|
$369,179.00 |
$448,462.37 |
$279,287.86 |
$537,329.50 |
$425,110.45 |
Commissioner
Carpenter motioned to receive the RFPs and have Computer Services evaluate them
and return with a recommendation.
Commissioner Waldorf seconded the motion. Motion carried 4-0.
APPROVAL OF VOUCHERS
Commissioner Carpenter motioned
to approve the vouchers dated May 8, 2006 in the amount of $112,229.06. Commissioner Waldorf seconded the
motion. Motion carried 4-0.
OTHER ITEMS OF
BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS
Commissioner Wheeler
said he, Administrator Will Johnson, Assistant Administrator Mark Detter, Mike
Craft, Department of Public Works, Clarence Daggett, Planning and Zoning, and a
Sheriff’s deputy met with KDHE at Mr. Johnson’s property last Saturday to
inspect the property.
Commissioner Wheeler
said Flinthills Road looks good and they are getting ready to re-stripe it.
Commissioner Carpenter
asked about the warranty on Flinthills Road.
Administrator Johnson said it is typically one year from the date of
substantial completion.
Ken Bratton, Director of
Buildings and Grounds, came before the Board regarding an issue with the
selection that was made for janitorial services last week. The contractor has not been able to provide
us with a certificate for workman’s compensation insurance as required.
Commissioner
Carpenter motioned to withdraw the offer from Triple R Janitorial Services for
contractual custodial care and to go with Mid America Building
Maintenance. Commissioner Waldorf
seconded the motion. Motion carried
4-0.
Commissioner
Carpenter motioned to approve the Mid America Building Maintenance bid for
janitorial services in the amount of $79,020.00. Commissioner Waldorf seconded the motion. Motion carried 4-0.
Administrator Johnson
stated that the jail count is 209.
Administrator Johnson
said the meeting tomorrow night will be at the Whitewater City Hall.
ADJOURNMENT
Commissioner Wheeler motioned
to adjourn the meeting of the Board at 12:13 p.m. Commissioner Waldorf seconded the motion. Motion carried 4-0.