Tuesday, March 14, 2006
Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.
ITEM #1 – CONSIDER APPROVAL OF PROCUREMENT OF NEW DIGITAL ORTHO PHOTOGRAPHY
FOR THE GIS/MAPPING DEPARTMENT
Pamela Dunham, GIS Director, came before the Board for approval to
procure new digital ortho photography.
Butler County contracted with M. J. Harden Associates, Inc., to fly
black and white digital ortho photos in March of 2000. This is the base of the entire GIS
system. A large number of our citizens
and most of our departments use these photos in their normal daily
business. By working with Markhurd,
there would be a cost savings of approximately $2,000 because they would fly
Butler in conjunction with Harvey County.
Commissioner Waldorf motioned
to approve procuring digital ortho photography from Markhurd in an amount not
to exceed $68,900 and allow the GIS Director to sign the contract after
approval from legal counsel. The Board
is to approve the contract next week and the Technology Fund is to be utilized
for this purchase. Commissioner
Carpenter seconded the motion. Motion
carried 4-1. Commissioner Woydziak
voted no because this item was cut from the budget last year, and he feels that
this should be a budgeted item.
ITEM
# 2 – CONSIDER MODIFICATION OF HOURS OF OPERATION OF THE AUGUSTA OFFICE
IMMUNIZATION CLINIC
Carol Borger, Health Department Administrator, came before the Board for
approval to decrease the hours of the weekly Wednesday Immunization Clinic in
the Augusta Office to 1:00 pm. to 5:00 p.m. beginning May 17, 2006. Since the attendance at the clinics has
decreased, it is not fiscally responsible to continue with all day clinics and
incur the cost of a nurse and clerk at the office for the entire day.
Commissioner
Woydziak motioned to approve the decrease in hours of operation of the weekly
Augusta Office Immunization Clinic to 1:00 p.m. to 5:00 p.m. beginning May 17,
2006. The exception will be an eight
hour clinic in November and December to accommodate influenza clinics. Commissioner Carpenter seconded the
motion. Motion carried 5-0.
ITEM
#4 – CONSIDER APPROVAL OF CHANGING EMS REPORTING SOFTWARE FROM ORTIVUS FIELD
DATA TO EMSCHARTS WEB BASED PROGRAM
Grant Helferich, Director of EMS, came before the Board for approval of changing
EMS reporting software from Ortivus Field Data to EMScharts web based
program. With the EMScharts web based
reporting, internet connections could be accessed at each station including the
volunteer stations in the county. This
system would also allow laptop computers to be put in the ambulances and the
crews could enter their run reports while returning to the station. The yearly cost for the EMScharts software
is $4,650.00 for the call volume under 5,000 calls per year. The one-time cost of purchasing ASCIII
Import module is $1,516.05. County
counsel has approved the agreement with EMScharts.
Commissioner
Carpenter motioned to approve the EMS department to purchase software from
EMScharts and allow the chairman to sign the agreement and Ortivus (ASCIII
Import module) in the total amount of $6,166.05 and allow the EMS department to
obtain Internet access to all EMS stations for this purpose. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM
# 5 – CONSIDER APPROVAL OF THE 2006 COUNTY WIDE CLEANUP PROGRAM AND DESIGNATE
APRIL 22 THRU APRIL 29 FOR COUNTYWIDE CLEANUP
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval of the 2006 Countywide cleanup program and designate April 22 thru
April 29, 2006 for Countywide Cleanup.
The program is aimed at giving citizens an opportunity to clean up their
properties and dispose of accepted waste at the landfill for a reduced nominal
cost.
Commissioner
Carpenter motioned to approve the 2006 Policy on County Cleanup Events and
designate the week of April 22 through April 29, 2006 for Countywide
Cleanup. Commissioner Waldorf seconded
the motion. Motion carried 5-0.
RECESS
Commissioner Woydziak recessed the Board meeting at 9:45 a.m. for 5 minutes.
Commissioner Woydziak reconvened the Board meeting at 9:50 a.m.
ITEM
# 3 – RECEIVE JAN SATTERFIELD, BUTLER COUNTY ATTORNEY, TO DISCUSS CHILDREN’S
ADVOCACY CENTER 10:00 A.M.
Jan Satterfield, Butler County Attorney, came before the Board to discuss
the Children’s Advocacy Center. The
Center is a concept promoted and fostered by a non-profit organization formed
in 2004. Their non-profit status was
obtained in 2005 and is comprised of key community members. The Sunlight Children’s Advocacy Rights
Foundation (SCARF) also seeks to create a Butler County Children’s Home and
Visitation Center. The Knowles building
is located across from the new annex.
It is approximately 2,600 square feet and a five-year contract can be
signed for $1,200 a month. It is
proposed that the county contribute $500 per month and each of the six major
cities in Butler County contribute $150 per month to cover operational
costs.
Commissioner
Carpenter motioned that the county contribute $500 a month for a total of $6,000 annually for the next five years for
a Children’s Advocacy Center.
Commissioner Wheeler seconded the motion. Motion carried 4-0.
Commissioner Doll abstained since the foundation he runs has provided
SCARF with a grant in 2005 and is working to establish an endowment.
ITEM
#6 – CONSIDER TERMINATING THE CURRENT SCRAP METAL RECYCLING AGREEMENT AND
ENTERING INTO A NEW AGREEMENT FOR SCRAP METAL RECYCLING WITH A NEW VENDOR
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval to terminate the current scrap metal recycling agreement and to enter
into a new agreement for scrap metal recycling with a new vendor. In September 2005, the Board approved a
proposal with Ramco Services to pay Butler County $21 per ton for scrap metal
at the landfill. The vendor recently
requested to terminate the agreement.
Mr. Tim Sicka, owner of Recycling Connection, currently collects scrap
metal from other landfills in Southeast Kansas and has verbally agreed to enter
into an agreement with Butler County to purchase scrap metal collected at the
landfill.
Commissioner
Carpenter motioned to terminate the agreement with Ramco Services and authorize
the Director of Public Works to prepare an agreement with Tim Sicka, owner of
Recycling Connection, Piqua, KS and return at a later date for approval and
execution. Commissioner Doll seconded
the motion. Motion carried 5-0.
ITEM
#7 – DISCUSS THE PROPOSED PAVING OF A SUBDIVISION STREET SERVING THE WEST RIVER
2ND ADDITION LOCATED NORTH OF EL DORADO
Darryl Lutz, P.E., Director of Public Works, came before the Board to
discuss the proposed paving of a subdivision street serving the West River 2nd
Addition. This Addition is a fully
developed residential subdivision located on the west side of US 77 Highway and
the north side of the Turnpike north of El Dorado. Several homeowners have expressed interest in paving NW 34th
Street, which provides access to all the lots in the subdivision. This agenda item was presented to the Board
as informational only. No action was taken.
ITEM
#8 – CONSIDER ACCEPTING A DEDICATION OF PUBLIC ROAD RIGHT-OF-WAY ON 13TH
STREET RELATED TO A PROPOSED SEDGWICK COUNTY PROJECT NEAR ANDOVER
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval to accept a dedication of public road right-of-way on 13th
Street related to a proposed Sedgwick County project near Andover. Sedgwick County has plans to reconstruct 13th
Street from K-96 to the Butler County Line near Andover.
Commissioner
Doll motioned to accept the right-of-way dedication of 0.412 acres of land from
Hal W. and Nancy S. McCoy at the northeast corner of the intersection of 13th
Street and 159th Street related to the Sedgwick County 13th
Street project, said tract to be paid for by Sedgwick County, and authorize the
Chair to sign. Commissioner Waldorf
seconded the motion. Motion carried
5-0.
ITEM
#9 – CONSIDER APPROVING THE KDOT FEDERAL AID 5-YEAR PLAN FOR COUNTY ROAD AND
BRIDGE CONSTRUCTION PROJECTS
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval of the KDOT Federal Aid 5-Year Plan for county road and bridge
construction projects. Butler County
has two projects in the current KDOT 5-Year Plan. The No. 1 project approved in 2004 is the replacement of the low
water bridge on Hopkins Switch Rd across the Little Walnut River located
between Douglass and Augusta. The No. 2
project is the proposed reconstruction of SW 210th St. west of
Douglass between SW Santa Fe Lake Rd and SW Butler Rd.
Commissioner
Waldorf motioned to approve the projects and project priorities for the
proposed 2007 – 2011 Federal Aid 5-Year Road & Bridge Plan for submission
to KDOT. Commissioner Wheeler seconded
the motion. Motion carried 5-0.
APPROVAL
OF ADDS AND ABATES
Commissioner Carpenter motioned
to approve Adds & Abates #2251 dated March 14, 2006. Adds in the amount of $101,044.30 and Abates
in the amount of $22,883.02.
Commissioner Waldorf seconded the motion. Motion carried 5-0.
OTHER
ITEMS OF BUSINESS
Commissioner Wheeler asked about Rosalia Road. Mr. Lutz said the contractor is back and is suppose to start work on Thursday.
Commissioner Waldorf motioned
to approve Resolution No. 06-18 and the Interlocal Agreement with the City of
Augusta and allow the chair to sign.
Commissioner Doll seconded the motion. Motion carried 5-0.
Bids were received for the Planning and Zoning vehicle from:
Company Amount
Fenton Motors $14,992
Stevens $14,400 (Delivered now)
Stevens $13,700 (Delivered in 6-8 weeks)
John K. Fisher $17,800
Commissioner Carpenter motioned
to approve the bid from Stevens Ford for a Ford Ranger in the amount of
$14,400. Commissioner Wheeler seconded
the motion. Motion carried 5-0.
Administrator Johnson updated the Board on the PBC budget.
Commissioner Waldorf motioned to adjourn the meeting
at 11:30 a.m. Commissioner Doll
seconded the motion. Motion carried
5-0.