BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, June 19, 2006

 

 

CALL TO ORDER

Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Will Carpenter, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.  Commissioner Randy Doll was absent.

 

APPROVAL OF MINUTES

Commissioner Wheeler motioned to approve the minutes of the Butler County Commission Meetings of Tuesday, June 6, 2006 as written.  Commissioner Waldorf seconded the motion.  Motion carried 3-0.  Commissioner Woydziak abstained since he was not present at that meeting.

 

ITEM #1 – RECEIVE ERVIN GRANT TO DISCUSS FUNDING FOR THE SAFE HOUSE

Mr. Ervin Grant came before the Board to discuss funding for the Safe House.  Mr. Charles Patterson came before the Board to discuss needs for the Safe House and said the projects total $12,911.   Administrator Johnson said we would be taking applications for use of the wind farm money in about 30 to 60 days.

 

ITEM #2 – CONSIDER A DISCLAIMER OF INTEREST TO STREET AND PUBLIC UTILITY RIGHT-OF-WAY BETWEEN DANIEL J. TAYLOR AND THE CITY OF ANDOVER

Will Johnson, Administrator, came before the Board for approval of a Disclaimer of Interest of right-of-way made between Daniel J. Taylor and the City of Andover.  The City of Andover entered into an easement and right-of-way agreement with Mr. Taylor in 1999.  The County has no record of the County Commission accepting a dedication of right-of-way.  Legal counsel and Administrator Johnson have determined that the procedures for a vacation of right-of-way would not apply and the County should simply enter a Disclaimer of Interest.

 

Commissioner Carpenter motioned to approve the Disclaimer of Interest to the street and public utility Right-of-Way Agreement made and entered into May 13, 1999 between Daniel J. Taylor as “Grantor” and the City of Andover as “grantee” recorded with the Butler County Register of Deeds on June 8, 1999.  Commissioner Woydziak seconded the motion.  Motion carried 4-0.

 

ITEM #3 – RECOMMEND APPROVAL/DENIAL OF THE APPLICATION BY DR. KAMRAN SHAHZADA FOR A CONDITIONAL USE PERMIT TO TEMPORARILY PLACE A MANUFACTURED HOME DURING CONSTRUCTION OF A PERMANENT RESIDENCE

Rod Compton, Planning and Zoning Director, came before the Board for approval of an application by Kamran Shahzada, M.D., for a Conditional Use Permit to place a manufactured home on his property during construction of a residence.  Dr. Shahzada owns approximately 60 acres located two miles west of the City of Augusta which falls within the City of Augusta’s Comprehensive Plan.  Staff feels this request is in conformance with the County’s Comprehensive Plan and recommends approval to the Augusta Planning Commission.

 

Commissioner Waldorf motioned to recommend approval of the application by Dr. Kamran Shahzada for a Conditional Use Permit to temporarily place a manufactured home on his property to live in while constructing a permanent residence.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

ITEM #4 – CONSIDER APPROVAL FOR THE PURCHASE AND INSTALLATION OF THE APEX TECHNOLOGY SOLUTIONS 4 CHANNEL/4 CAMERA SCHEDULE OF PROTECTION MONITORING EQUIPMENT

Chuck McGuire, Community Corrections Director, came before the Board for approval to purchase a Honeywell 4 channel/4 camera video monitoring system from APEX Technology solutions.  This system would replace the 4 camera system that was disabled in the spring of 2006 by a lightening strike.  The maximum cost amount for components and labor is $4,760.73 and includes 12 months parts and labor warranty.  The APEX sales consultant indicated that if no new wiring is required, the cost could be approximately $3,500.

 

The Board delayed approving this item in order to send out RFP’s.

 

Commissioner Carpenter motioned to table Item #4.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

ITEM #7 – CONSIDER AUTHORIZING THE BUTLER COUNTY RECYCLE TASK FORCE TO SOLICIT LETTERS OF INTEREST AND STATEMENTS OF QUALIFICATIONS FROM CONSULTING FIRMS FOR THE PURPOSE OF ASSISTING THE TASK FORCE IN PREPARING A COMPREHENSIVE SOLID WASTE RECYCLING PROGRAM FROM BUTLER COUNTY

Darryl Lutz, P.E., Director of Public Works, came before the Board to consider authorizing the Butler County Recycle Task Force to solicit letters of interest and statements of qualification from consulting firms for the purpose of assisting the task force in preparing a comprehensive solid waste recycling program for Butler County.

 

Commissioner Carpenter motioned to authorize the Director of Public Works to solicit letters of interest and statements of qualification from consultants for the purpose of assisting the Recycle Task Force in preparing a comprehensive recycling plan for Butler County.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

RECESS

Commissioner Woydziak recessed the Board meeting at 10:03 a.m. for 2 minutes.

 

RECONVENE

Commissioner Woydziak reconvened the Board meeting at 10:05 a.m.

 

ITEM #5 – RECEIVE AND OPEN BIDS FOR THE NW 34TH STREET SUBDIVISION ROAD PAVING PROJECT IN WEST RIVER SECOND ADDITION – 10:00 A.M.

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive and open bids for the NW 34th Street subdivision road paving project in West River Second Addition.  Bids were received from:

                               Company                                                   Amount

APAC Kansas, Inc.                $122,255.50 with Bond Guarantee

 

Lafarge                           $120,083.05 with Bond Guarantee

 

Commissioner Woydziak motioned to accept the bids and authorize the County Engineer to evaluate them and return tomorrow with a recommendation for award of bid for Project No. BC-NW34TH-06, the paving of NW 34th St. in West River 2nd Addition.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

ITEM #6 – RECEIVE AND OPEN BIDS FOR CULVERT LETTING NO. 61 FOR THE CONSTRUCTION OF 11 REINFORCED CONCRETE BOXES THROUGHOUT BUTLER COUNTY – 10:00 A.M.

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive and open bids for Culvert Letting No. 61 for the construction of 11 reinforced concrete boxes throughout Butler County.  All work is budgeted for in the 2006 Bridge Building budget and is included in the bridge CIP that was presented in March 2006.  Bids were received from:

 

                                            Company                                    Amount

Klaver                                                $376,634.60

Turnkey                                    $279,568.20

LMK Construction                        $267,464.00

 

Commissioner Carpenter motioned to accept the bids that were opened and read and to authorize the County Engineer to evaluate the bids and to return tomorrow with a recommendation for award of bid for Culvert Letting No. 61 for the construction of 11 reinforced concrete box structures throughout Butler County.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

ITEM #8 – CONSIDER APPROVAL OF REQUEST FOR BID PROPOSAL FOR THE COURTHOUSE RESTORATION PROJECT

Mark Detter, Assistant Administrator/Finance Director, came before the Board for approval of the request for bid proposal for the Courthouse Restoration Project.  In 2005 Butler County was awarded a Heritage Grant for $90,000 for restoration of the Courthouse.  The total cost of the project is projected to be $400,000, with a Heritage Grant providing $90,000; Tax Credits providing $77,000; and County Funding providing $233,000.  Treanor Architects has completed plans for the restoration and is ready to solicit bids.  Bids are to be returned by July 17, 2006.

 

Commissioner Wheeler motioned to authorize staff to solicit bids for the Courthouse Restoration.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

ITEM #9 – WORK SESSION – DISCUSS POSSIBLE CONDITIONS FOR INCLUSION IN A FORMAL POLICY TO ALLOW FOR THE WAIVING OF FEES OR THE REDUCTION OF FEES FOR CERTAIN DEMOLITION PROJECTS IN BUTLER COUNTY

Darryl Lutz, P.E., Director of Public Works, came before the Board to discuss possible conditions for inclusion in a formal policy regarding fee reduction/waiver for certain demolition projects in Butler County.  This item will be on the agenda at a later date.

 

ITEM #10 – WORK SESSION – BUDGET SCHEDULE

Administrator Johnson and the Board discussed the budget schedule for next week.

 

APPROVAL OF VOUCHERS

Commissioner Wheeler motioned to approve the vouchers dated June 19, 2006 in the amount of $472,210.91.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Commissioner Wheeler reminded the Board of the commission meeting on the road to Rose Hill tomorrow at 6:00 p.m. at Rose Hill City Hall and the Mayors meeting on Thursday evening at the Augusta Public Safety Building.

 

Mark Detter, Assistant Administrator/Finance Director reviewed the 2005/2006 cash comparison with the Board.

 

Administrator Johnson updated the Board on Mr. Bill Johnson’s property in Rosalia.  Administrator Johnson said the family has retained an attorney, is getting the property mowed, has been in touch with an auctioneer, and has contacted someone to build a fence and remove the abandoned vehicles.

 

ADJOURNMENT TO QUAD COUNTY MEETING AT FIRE DISTRICT #3 IN ROSE HILL, KANSAS

Commissioner Wheeler motioned to adjourn the meeting of the Board at 11:04 a.m.  Commissioner Carpenter seconded the motion.  Motion carried 4-0.