BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, July 3, 2006
CALL TO ORDER
Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Ron Roberts. Commissioner Waldorf was absent.
Commissioner Wheeler motioned to approve the minutes
of the Butler County Commission Meetings of Monday, June 26, 2006 and Tuesday,
June 27, 2006 as written. Commissioner
Carpenter seconded the motion. Motion
carried 4-0.
ITEM #1 CONSIDER APPROVAL OF SFY07 JUVENILE JUSTICE BLOCK GRANTS
Ann Carpenter, Juvenile Justice Services, came before the Board for approval of the Chair to sign the Grant conditions for receiving funding through JJA for Prevention and Graduated Sanctions Block Grants. Funding amounts are as follows: JIAS - $53,951.00; JISP - $115,655.00; CCMA - $130,116.00; Tri-County CASA - $42,893.00; Parents as Teachers - $71,373.00; JCAB Administration - $12,696.00.
Commissioner Doll motioned to accept the Agreement on
Conditions of Grant from the Kansas Juvenile Justice Authority to the Butler
County Board of County Commissioners and authorize the Chair to sign. Commissioner Wheeler seconded the
motion. Motion carried 3-0.
Commissioner Carpenter abstained.
ITEM #2 CONSIDER A LEASE AGREEMENT FOR THE NORTH SITE RADIO VOTING SYSTEM
Chris Davis, 9-1-1 Director, came before the Board for approval of the Agreement for the North radio tower site. A tower owned by Heartland Tower located off of K196 at Hopkins Switch and NW 50th St. is being considered. Heartland has agreed to rent the tower for $500 per month tied to the consumer price index but not less than 5% increase, with the county taking on the electric bill for the site ($30 to $50) per month and installing a generator (30KW) sufficient to provide backup power for the entire site. The County will provide annual weed control for the site.
Commissioner Carpenter motioned
to table the lease agreement with Heartland Tower for the tower located near
Hopkins Switch Rd and NW 50th St. Commissioner Doll seconded the
motion. Motion carried 4-0.
ITEM #3 CONSIDER A LEASE AGREEMENT FOR THE SOUTH SITE RADIO VOTING SYSTEM
Chris Davis, 9-1-1 Director, came before the Board for approval of the Agreement for the South radio tower site located approximately 1 ½ miles east of Douglass on SW 215th Street. The costs of the associated radio equipment for the voting system are approximately $178,000 for the entire system and are being funded through ODP grant funds. The tower owner has agreed to waive the monthly rent for this space provided the county agrees to provide electrical power at the site free of charge to the tower owner.
Commissioner Wheeler motioned
to approve the lease agreement with Cellular Network Partnership for tower use
and authorize the chair to sign.
Commissioner Carpenter seconded the motion. Motion carried 4-0.
ITEM #4 WORK SESSION H.T.E.
UPDATE
Dan McCoy, Computer Services, came before the Commissioners to discuss the operating status of the HTE computer aided dispatch software. He reported the issues at the jail had been solved and it is operating ok there. The Attorneys are still using it in the test mode. The Sheriffs Department still has some issues and is not using it at this point, 911 has had issues with it over the weekend; two of the 11 terminals ran the whole program with no crashes. The Computer Department will be installing additional hardware today to help solve the remaining issues. The support from HTE has improved considerably from what it was in the past.
The LG Address package was recently purchased and mapping has been working several months to get the data loaded into the program and get the software issues worked out.
The county has been using the software for 8 years and the Commissioners are concerned about the cost, the time frame to get it fully functioning, and the amount of ongoing issues.
RECESS
Commissioner Woydziak recessed the Board meeting at 10:15 a.m.
RECONVENE
Commissioner Woydziak reconvened the Board meeting at 10:30 a.m.
ITEM #5 CONSIDER APPROVAL OF REQUEST FOR BID PROPOSAL FOR FINANCIAL AND TAX SOFTWARE
Mark Detter, Administration, and Scott Stoskopf, Computer Services Director, came before the Board for approval of a request for bid proposal for financial and tax software.
Commissioner Carpenter motioned
to authorize the staff to solicit proposals for the upgrade of the Countys
financial and tax software system.
Commissioner Doll seconded the motion.
Motion carried 4-0.
ITEM #6 WORK SESSION BACK TAXES UPDATE
This item was tabled.
ITEM #7 WORK SESSION REAP FAIR FARES CAMPAIGN FUNDING
The Commissioners agreed to bring this issue back as an action item next week.
ITEM #8 WORK SESSION
DISCUSSION ON STORAGE FOR VOTING MACHINES
Administrator Johnson and County Clerk Ron Roberts discussed several options for a facility
to store and maintain the voting equipment and election supplies.
ITEM #9 WORK SESSION BUDGET
DISCUSSION
Administrator Johnson will bring his recommended budget to the commission next week.
APPROVAL OF VOUCHERS
Commissioner Doll motioned to
approve the vouchers dated July 3, 2006 in the amount of $466,577.79. Commissioner Carpenter seconded the
motion. Motion carried 4-0.
APPROVAL OF ADDS AND ABATES
Commissioner Doll
motioned to approve Adds & Abates #2266 dated July 3, 2006. Adds in the amount of $29,195.12 and Abates
in the amount of $1,481.08.
Commissioner Carpenter seconded the motion. Motion carried 4-0.
OTHER ITEMS OF
BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS
Administrator Johnson presented a revised copy of the North tower lease
to the Board for approval.
Commissioner
Doll motioned to approve the revised lease agreement with Heartland Tower for
the tower located near Hopkins Switch Rd and NW 50th St. and
authorize the Chair to sign. Commissioner Carpenter seconded the motion. Motion carried 4-0.
ADJOURNMENT
Commissioner Doll motioned to adjourn
the meeting of the Board at 11:50 a.m.
Commissioner Wheeler seconded the motion. Motion carried 4-0.