Tuesday, January 17, 2006
Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:07 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.
Commissioner Wheeler motioned to approve the minutes
of the Butler County Commission Meetings of Monday, January 9, 2006 and
Tuesday, January 10, 2006 as written.
Commissioner Carpenter seconded the motion. Motion carried 5-0.
ITEM #1 – CONSIDER A REPEALING RESOLUTION NO. 06-07 REMOVING THE COUNTY BURN
BAN EFFECTIVE JANUARY 10, 2006
Will Johnson, Administrator, came before the Board for approval of a
resolution repealing Resolution No. 06-06, which enacted a countywide burn ban
that was put into place on January 6, 2006.
On January 10, 2006 significant snow events occurred across much of the
County warranting the commission to consider removal of the burn ban.
Commissioner
Carpenter motioned to adopt Resolution No. 06-07 repealing Resolution 06-06, a
State of Local Disaster Emergency for Butler County, Kansas enacting a
Countywide burn ban and not publish it.
Commissioner Wheeler seconded the motion. Motion carried 5-0.
There was discussion with Jim Schmidt, Emergency Management Director, and
the Board regarding enacting another burn ban, which has jurisdiction and
authority over the fire districts.
Commissioner
Carpenter motioned to institute a burn ban today. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM
# 2 – CONSIDER RESOLUTION NO. 06-08 ESTABLISHING A POLICY FOR THE ALLOCATION OF
FUNDS FOR SENIOR CENTER PROJECTS
Connie Rausch, Department on Aging, came before the Board for approval of
a resolution authorizing a policy for the allocation of funds for Senior
Centers’ unbudgeted projects. This
resolution would provide an avenue for the Board to authorize a one-time
allocation of not more than $5,000 for Senior Centers to establish a part-time
or full-time center director’s position.
Commissioner
Carpenter motioned to approve Resolution No. 06-08 authorizing a Policy for the
Allocation of Funds for Senior Center’s Unbudgeted Projects, and authorize the Chair
to sign. Commissioner Wheeler seconded
the motion. Motion carried 5-0.
Commissioner
Carpenter motioned to amend the motion for the burn ban and approve Resolution
No. 06-10, enacting a countywide burn ban.
Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM
# 3 – CONSIDER ALLOWING THE DEPARTMENT OF EMERGENCY MANAGEMENT TO REQUEST BIDS
FOR A REPLACEMENT VEHICLE
Jim Schmidt, Emergency Management Director, came before the Board for
approval to advertise for bids for a heavy-duty one-half ton vehicle with
specific emergency service package items.
Grant funds in the amount of $10,000 have been received and capital
equipment funds in the amount of $27,800 have been budgeted.
Commissioner
Carpenter motioned to authorize the Director of Emergency Management to
advertise for bids for a heavy-duty one-half ton pickup truck with emergency
service package as specified. Bids are
to be returned to the Board of County Commissioners no later than 8:00 a.m.
Monday, January 30, 2006 and opened at the regular session that day. Commissioner Doll seconded the motion. Motion carried 5-0.
ITEM #4 – CONSIDER APPROVAL OF THE
RENEWAL OF A SOFTWARE SUPPORT AGREEMENT WITH ORTIVUS FOR EMS BILLING SOFTWARE
Grant Helferich, Director of EMS, came before the Board for approval to renew the agreement with Ortivus for technical support for the Amazon billing software and the Field Data Reporting software. This is a budgeted expense in the amount of $5,080.00. Legal counsel has reviewed the agreement.
Commissioner
Waldorf motioned to approve the technical support renewal with Ortivus in the
amount of $5,080.00 and allow the Chair to sign. Commissioner Carpenter seconded the motion. Motion carried 5-0.
ITEM
#5 – CONSIDER APPROVAL OF A POSTAL MACHINE AND METER FOR NEW COMPLIANCE
MEASURES ESTABLISHED BY THE U.S. POST OFFICE
Will Johnson, Administrator, and Ron Roberts, Butler County Clerk, came
before the Board to request approval of a postal machine from Single
Source. The Post Office is requiring
postal machines to be able to handle bulk mailings.
Commissioner
Doll motioned to authorize the Administration Department to purchase a 1J90
postage machine from Single Source for $16,391.00. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM
#6 – CONSIDER APPROVING THE PURCHASE OF EQUIPMENT FOR THE HIGHWAY DEPARTMENT
BASED UPON EQUIPMENT BIDS PREVIOUSLY RECEIVED AND OPENED BY THE BOARD OF COUNTY
COMMISSIONERS
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval to purchase equipment for the highway department based on bids
previously received and opened by the Board on January 4, 2006. Items to be replaced or purchased are a new
a vibratory padfoot compactor, motor grader, and three new dump trucks.
Commissioner
Doll motioned to approve the purchase of one new Hamm 3410PB vibratory padfoot
compactor for the highway department from Murphy Tractor & Equipment Co.,
Wichita, KS in the amount of $84,992.
Commissioner Waldorf seconded the motion. Motion carried 5-0.
Commissioner
Wheeler motioned to approve the purchase of one new Komatsu GD655-3C motor
grader for the highway department from Berry Tractor & Equipment Co.,
Wichita, KS in the net purchase price of $154,191.00 including trade-in of a
Fiat Allis motor grader. Commissioner
Carpenter seconded the motion. Motion
carried 5-0.
Commissioner
Doll motioned to approve the purchase of 3 new Peterbilt 335 trucks from Doonan
Truck Co., Wichita, KS with dump bodies, automatic transmission, engine brakes,
hot shift PTO, miscellaneous recommended options, and trade in 2 dump trucks
for a total net purchase price of $230,328.00.
Commissioner Wheeler seconded the motion. Motion carried 5-0.
Commissioner Woydziak recessed the Board meeting at 10:04 a.m. for 5 minutes.
Commissioner Woydziak reconvened the
Board meeting at 10:09 a.m.
ITEM
#7 – CONSIDER AN AGREEMENT WITH GOEDECKE ENGINEERING CO. FOR ENGINEERING WORK
RELATED TO A ROAD DESIGN IN THE AMOUNT
OF
$3,500
Will Johnson, Administrator came before the Board for approval of an
agreement with Goedecke Engineering in the amount of $3,500 for improvements
East of Industrial Road in the NW/4 Section 5 Township 26 South Range 5
East. Administrator Johnson said that
prior to us commencing any work, we would ask Mr. Prather to enter into a
Memorandum of Understanding with the county.
Mr. Gus Collins, Interim Economic Development Director, stated that the
Economic Development Board recommended approval of this agreement.
Commissioner
Carpenter motioned to approve an agreement with Goedecke Engineering in the
amount of $3,500 for improvements East of Industrial Road in the NW/4 Section 5
Township 26 South Range 5 East.
Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM
#8 – WORK SESSION – RAIL ROAD UPDATE
Gus Collins, Interim Economic Development Director, came before the Board
to present a report of funds associated with the sale and salvage of railroad
property, detailing all revenues received and expenditures made during the 2005
calendar year along with the account balances for prior years. The Board and Mr. Collins discussed
abandoning the NITU Certificate and the landowners forming an agreement with
the railroad.
Commissioner
Doll motioned to abandon our process of getting the NITU certificate east of
Leon with the Surface Transportation Board (STB) in Washington,
D.C., contingent upon the landowners providing an acceptable agreement with the
Railroad and submitting it to the Economic Development Director. Commissioner Carpenter seconded the
motion. Motion carried 5-0.
ITEM
#9 – CONSIDER APPROVAL OF LEGISLATIVE PRIORITIES
Will Johnson, Administrator, came before the Board for discussion on a
revised list of concerns for submission to our local delegation of legislators.
ITEM
#10 – REVIEW OF 2005 YEAR END COUNTY FINANCES
Mark Detter, Assistant Administrator/Finance Director, came before the
Board to review 2005 year-end county finances.
APPROVAL OF VOUCHERS
Commissioner Carpenter motioned
to approve the vouchers for January 17, 2006 in the amount of $246,650.45. Commissioner Wheeler seconded the
motion. Motion carried 5-0.
APPROVAL OF ADDS AND ABATES
Commissioner Carpenter motioned
to approve Adds & Abates #2244 dated January 17, 2006. Abates in the amount of $18,113.32 and Adds
in the amount of $677.04. Commissioner
Wheeler seconded the motion. Motion
carried 5-0.
OTHER
ITEMS OF BUSINESS
Commissioner Wheeler stated that the Legislative dinner would be on Monday, January 23, 2006 in Topeka.
Commissioner Woydziak motioned to appoint Robert
Wedman as Treasurer for Logan Township to replace Ralph Morgan who
resigned. Commissioner Waldorf seconded
the motion. Motion carried 5-0.
Canvassing of the Rock Creek Township Recall Election will be Monday, January 23, 2006 at 9:00 a.m.
Administrator Johnson stated the jail count is 191 with 154 billable.
Administrator Johnson stated that Allen, Gibbs, and Houlik are here working on the audit.
Administrator Johnson said that next week Bill Keefer, City of Augusta will be here to talk about the water line at the western office.
Administrator Johnson said he would be meeting with KDHE on Thursday, January 19, 2006, in Emporia concerning a grant for some watershed planning work.
The Board discussed dates for Bowl for Kid’s Sake.
Commissioner Doll motioned to adjourn the meeting at
11:34 a.m. Commissioner Carpenter
seconded the motion. Motion carried
5-0.