BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, February 27, 2006

 

 

CALL TO ORDER

Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.  Commissioner Carpenter was absent because he was attending Work Force Alliance meetings in Washington, D.C.

 

APPROVAL OF MINUTES

Commissioner Doll motioned to approve the minutes of the Butler County Commission Meeting of Tuesday, February 21, 2006 with a minor correction.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

Gary Gipson, Rock Creek Township, came before the Board to discuss issues he has with Rock Creek Township Board members.  Pat Doyle said the Rock Creek Board members should be given guidelines regarding documentation of bids and should start getting three written bids.  Commissioner Woydziak told the gentlemen to contact him with any concerns they had and said he would talk to the Rock Creek Board members about the bid process.

 

ITEM #1 – RECEIVE AND OPEN BIDS FOR THE PURCHASE OF REPLACEMENT VEHICLES FOR THE BUTLER COUNTY SHERIFF’S DEPARTMENT

Craig Murphy, Sheriff, came before the Board for approval to accept bids for the purchase of 19 new automobiles for the Sheriff’s office.  The 2006 budget includes funds for replacement of 12 vehicles within the capital improvement line item.  The 2005 budget had unencumbered funds in excess of $370,000, which can be utilized to finish replacing the fleet ahead of schedule, and allow for a solid capital replacement program of the existing fleet based on age and mileage.  Bids were received from:

 

                                                Company                                    Amount

Fenton Ford                                         $374,323.40

Parks Motors – Dodge                         $395,512.00

Stevens Ford                                        $367,152.00

 

Commissioner Waldorf motioned to accept the bids and allow staff to review and return with a recommendation.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

ITEM #2 – REVIEW OF TOWNSHIP ANNUAL REPORTS AND CONFORMANCE TO STATUTE

Ron Roberts, County Clerk, came before the Board to present the Township Annual Reports to determine if they are correct and in conformity to law.

 

The Commission will review the annual reports, take them under consideration, and return at a later time for discussion and approval. 

 

Sheriff Murphy came back before the Board and recommended purchasing 19 vehicles for the Sheriff’s Department from Stevens Ford in the amount of $367,152.00.

 

Commissioner Waldorf motioned to accept the low bid of $367,152.00 from Stevens Ford to purchase 19 vehicles for the Sheriff’s Department.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

ITEM #3 – CONSIDER APPROVAL OF EMS 2006 CAPITAL IMPROVEMENT PLAN

Grant Helferich, Director of EMS, came before the Board for approval of the EMS Department Capital Improvement Plan (CIP), which will be reviewed and updated yearly and provides analysis through the year 2015.  The plan allows for a structured replacement of departmental vehicles at 150,000 miles and the yearly replacement of one ambulance with the oldest or most costly ambulance being replaced.  This also allows for the scheduled replacement of heart monitors/defibrillators and the mechanical CPR devices the department currently uses. 

 

Commissioner Doll motioned to approve the EMS Department Capital Improvement Plan.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

ITEM #4 – CONSIDER APPROVAL OF THE PURCHASE AND REPLACEMENT OF TWO EMS VEHICLES

Grant Helferich, Director of EMS, came before the Board for approval of the replacement of two EMS Department vehicles from a bid previously approved from Steven Ford for a ½ ton Ford Crew Cab, four door pickup.  This bid was previously submitted to the Emergency Management Department in the amount of $26,996.00.  The Stevens Ford bid for emergency lighting is estimated at $5,000 per vehicle.

 

Commissioner Waldorf motioned to approve the purchase of two ½ ton crew cab, four door, four wheel drive pickups from Steven Ford as per a previous bid price of $26,996.00 and allow the EMS department to spend up to $5,000 per vehicle (not to exceed $10,000) to replace emergency lighting, response equipment, and installation of such equipment on the new vehicles.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

RECESS

Commissioner Woydziak recessed the Board meeting at 10:05 a.m. for 5 minutes.

 

RECONVENE

Commissioner Woydziak reconvened the Board meeting at 10:10 a.m.  

 

ITEM #5 – CONSIDER ALLOWING THE CITY OF TOWANDA TO PLACE TRUCK TRAFFIC RESTRICTION SIGNS FOR THE CITY ON COUNTY AND TOWNSHIP ROADS APPROACHING THE CITY OF TOWANDA

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of allowing the City of Towanda to place truck traffic restriction signs for the City on County and Township roads approaching the City of Towanda.  The City of Towanda has or is considering approving an ordinance that will restrict certain truck traffic through the city.  Staff does not have opposition to this request.

 

Commissioner Wheeler motioned to give the City of Towanda approval to place signs regulating truck traffic outside the city limits with approval of the County Engineer.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

 

ITEM #6 – WORK SESSION – ROAD & BRIDGE CIP

Darryl Lutz, P.E., Director of Public Works, came before the Board to present background information on the road system and bridge system of Butler County and begin the process of building a new CIP for road and bridge improvement projects.  No action is required at this time.

 

ITEM #7 – WORK SESSION – DISCUSSION ON SW BUTLER ROAD PROJECT, ROSE HILL TO ANDOVER

Darryl Lutz, P.E., Director of Public Works, came before the Board to discuss a proposed project to study improving SW Butler Road between Rose Hill and Andover.  Mr. Lutz recently met with representatives of the Cities of Andover and Rose Hill to discuss moving forward with a study of the corridor between these two cities.  Comments were received from the Board for consideration in developing an agreement for conducting a jointly funded study to improve SW Butler Road between Rose Hill and Andover.  Mr. Lutz said that drafting of an Interlocal Agreement is in the works for the study project.  No action is required at this time.

 

APPROVAL OF VOUCHERS

Commissioner Wheeler motioned to approve the vouchers for February 27, 2006 in the amount of $279,927.64.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Commissioner Doll said he would be meeting with constituents regarding 13th Street and Andover Road and the annexation issue. 

 

Commissioner Waldorf motioned to appoint Lee Griffith to the Recycle Task Force.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

Commissioner Woydziak motioned to appoint John Linot to the Clerk position in Richland Township.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

Administrator Johnson will be rebidding the Planning and Zoning vehicle since no satisfactory bids were received.

 

ADJOURNMENT

Commissioner Wheeler motioned to adjourn the meeting of the Board at 11:35 a.m.  Commissioner Woydziak seconded the motion.  Motion carried 4-0.