BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, August 22, 2006

 

 

CALL TO ORDER 

Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.  

 

Mr. Steve Hiser came before the Board to present a statement about the Butler County Jail.

 

ITEM #1 – RECEIVE LOU CLENNAN FOR TOUR BUTLER PRESENTATION

Lou Clennan and Jean Plummer with Tour Butler came before the Board to discuss Tour Butler,  which promotes tourism in Butler County and assists with Economic Development.  Ms. Clennan said a tour has been planned for the Kansas Legislators Arts and Cultural Resources Committee on Thursday, September 7 and Friday, September 8, 2006.  Senator Peggy Palmer chairs this committee and asked the group to coordinate a tour, which includes four counties – Butler, Greenwood, Elk, and Chautauqua.

 

ITEM #2 – CONSIDER APPROVAL OF “OUR WORK PLACE” REPORTING PROGRAM IN COOPERATION WITH AGH

Marjorie Engle, Allen, Gibbs & Houlik, L.C., (AGH), came before the Board for approval of an agreement with AGH for OurWorkPlace.Com service.  This pilot program is a web-based communication tool and allows employees to anonymously submit comments, suggestions, questions, complaints, and reports of conduct or misconduct to the County.

 

Commissioner Carpenter motioned to approve the service agreement with Allen, Gibbs & Houlik, L.C., for OurWorkPlace.com. for a period of one year at no cost to the County.  Commissioner Waldorf seconded the motion.  Motion carried 3-2.  Commissioner Doll voted no because he would like more information regarding an organization of the County’s size that has been involved in this kind of program and Commissioner Wheeler voted no because of his concerns with the program.

 

ITEM #3 – CONSIDER APPROVAL OF JAMES NOBLE REQUEST FOR A HOMESTEAD LOT SPLIT WITH AN AGRICULTURAL PRESERVATION OVERLAY (CASE NO. PL-06-07)

Rod Compton, Director of Planning and Zoning, came before the Board for approval of a request by James Noble for a Homestead Lot Split & Agricultural Preservation Overlay (APO).  This property contains 80 acres and Mr. Noble would like to separate 4.1 acres with a residence from the rest of the property.  The Planning Commission approved this request by a 4-0 vote. 

 

Commissioner Wheeler motioned to approve the APO Lot Split located in the East Half of the Northwest Quarter of Section 28, Township 25 South, Range 7 East of the 6th P.M., Butler County, Kansas, and authorize the Chair to sign the Overlay Agreement subject to the recording of the Agricultural Protection Overlay agreement and survey of the residential site with the Register of Deeds.  Commissioner Carpenter seconded the motion.  Motion carried

5-0.

ITEM #4 – CONSIDER APPROVAL AND ACCEPTANCE OF DEDICATIONS FOR FINAL PLAT OF PIPER CORNER SUBDIVISION (CASE NO. PL-06-08)

Rod Compton, Director of Planning and Zoning, came before the Board for Final Plat approval for Piper Corner Subdivision.  The applicants are proposing to divide 44.4 acres into 3 lots.  The proposed Lot 1 contains an existing residence and 12.6 acres with access off of SW 210th Street.  The proposed Lots 2 and 3 contain 16.3 acres each and access to them will be off of County Line Rd.  The Planning Commission approved this request by a 5-0 vote.

 

Commissioner Waldorf motioned to accept the dedications shown on Piper Corner Final Plat and authorize the Chairman to sign the plat with the provision that the plat be recorded in the office of the Butler County Register of Deeds by the zoning administrator, and that no building permits be issued for any lot until a proven acceptable water source is made available.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

RECESS

Commissioner Woydziak recessed the Board meeting at 10:15 a.m. for 5 minutes.

 

RECONVENE

Commissioner Woydziak reconvened the Board meeting at 10:20 a.m.

 

ITEM #5 – RECEIVE JOHN BAILEY TO DISCUSS PUBLIC WHOLESALE WATER DISTRICT (10:00 A.M.)

John Bailey came before the Board to discuss the Public Wholesale Water District.  The Board talked about not going forward with the pipeline until agreements are established with entities such as cities within the County.  The Board discussed establishing a Wholesale Water District and a Board of Directors made up of representatives from each entity.

 

Commissioner Carpenter motioned to instruct staff to set up a meeting with the City of El Dorado and City of Augusta to discuss the future of a Wholesale Water District.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #6 – CONSIDER APPROVAL OF THE PROPOSED CHANGES TO THE ZONING AND SUBDIVISION REGULATIONS {RESOLUTION NO. 06-44}

Rod Compton, Director of Planning and Zoning, came before the Board for approval of Amendments to the Zoning and Subdivision Regulations as they pertain to the Commercial Zoning District.  Some of the changes include updating the C Commercial District regarding permitted uses and Conditional Use Permits and creating a new Industrial Zoning District.  The Planning Commission recommended approval by a 4-1 vote.

 

Commissioner Carpenter motioned to approve the proposed changes to the zoning and subdivision regulations and authorize the chair to sign Resolution No. 06-44 authorizing the amendments as amended by the Planning Commission.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #7 – CONSIDER APPROVING THE PROPOSAL BY MOBILE VIDEO TO DO STREET VIEW IMAGING, GEO-REFERENCED STRUCTURE LOCATIONS, PARCEL PRIMARY ADDRESS VERIFICATION AND DATABASE EXCEPTIONS

Elysa K. Lovelady, Appraiser, and Pam Dunham, GIS Director, came before the Board for approval of the proposal by Mobile Video to do Street View Imaging, Geo-Referenced Structure Locations, Parcel Primary Address Verification, and Database Exceptions.  This service is to be used for real estate data verification and is to be paid out of the Register of Deeds Technology Fund.  The total cost is not to exceed $77,500; Option I – 25,000 parcels at $2.70 each = $67,500; Option II – 5,000 units at $1.50 each = $7,500; and due to the price of fuel, there may be an additional charge of $.10 per parcel at a total of $2,500.  Ms. Lovelady said this company is the only one they found that offers this type of program.

 

Commissioner Doll left the meeting at 11:33 a.m.

 

Commissioner Carpenter motioned to accept the proposal of Mobile Video for Option I and Option II at a cost not to exceed $77,500.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

ITEM #8 – RECEIVE AND OPEN ENGINEERING PROPOSALS FROM CONSULTANTS RELATED TO DETERMINING THE COST AND FEASIBILITY OF CONNECTING SEWER DISTRICT NO. 8 (COLLEGE ACRES) TO THE CITY OF EL DORADO SEWER SYSTEM AS IS BEING REQUIRED BY THE KANSAS DEPARTMENT OF HEALTH & ENVIRONMENT

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive and open engineering proposals from consultants related to determining the cost and feasibility of connecting Sewer District No. 8 (College Acres) to the city sewer system as is being required by the Kansas Department of Health & Environment.  Proposals were received from:

 

Poe & Associates, Inc., Wichita, KS

                                    Professional Engineering Consultants, Wichita, KS

                                    Wilson & Company, Salina, KS

                                    Goedecke Engineering, El Dorado, KS

 

Commissioner Carpenter motioned to accept the engineering proposals opened and read related to the Sewer District No. 8 cost study for connecting to the City of El Dorado and  authorize the County staff to review the proposals and return at a later date with a recommendation.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

ITEM #9 – REVIEW THE REQUEST FOR PROPOSAL RESPONSES AND RETURN THEM TO THE TAX AND FINANCE RFP COMMITTEE FOR THEIR REVIEW

Scott Stoskopf, Computer Services Director, came before the Board to receive and acknowledge responses to request for sealed proposal for Budgetary/Fund Accounting, Payroll/ Personnel, Tax Accounting, Local, State, Federal & GASB Reporting and Property Taxation (Real Estate, State Assessed, Oil, Personal, 16M Trucks).  Proposals were received from:

 

                                    Infinitec, Hays, KS

                                    Computer Information Concepts, Greeley, CO

                                    Tyler Technologies & Solutions, Falmouth, ME

 

Commissioner Wheeler motioned to receive the Request for Proposal Responses and return them to the Tax and Finance RFP Committee for their review and research.  Commissioner Carpenter seconded the motion.  Motion carried 4-0.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Commissioner Woydziak stated that Buildings and Grounds received a proposal for $4,700 from Professional Engineering Consultants (PEC) to investigate and prepare a report concerning noise problems in four courtrooms in the Judicial Center.  Sound level readings will be taken in each of the courtrooms, and ductwork above the ceilings will be examined.  

 

Commissioner Waldorf motioned to approve the contract with PEC not to exceed $4,700.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.

 

ADJOURNMENT

Commissioner Waldorf motioned to adjourn the meeting of the Board at 11:42 a.m.  Commissioner Wheeler seconded the motion.  Motion carried 4-0.