BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, April 17, 2006

 

 

CALL TO ORDER

Commission Chairman Dan Woydziak called the Butler County Board of Commissioners to order at 9:05 a.m.  Present were Commissioner Will Carpenter, Commissioner Randy Waldorf, Commissioner Mike Wheeler, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.  Commissioner Randy Doll was absent and joined the Board meeting later.

 

APPROVAL OF MINUTES

Commissioner Wheeler motioned to approve the minutes of the Butler County Commission Meetings of Monday, April 10, 2006 and Tuesday, April 11, 2006 as written.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

Ed Flentje, Wichita State University, came before the Board to recognize two Butler County managers who have completed a mini M.P.A. program teaching the latest concepts in local government for upper level managers.  Carol Borger, Health Department Director and Scott Stoskopf, Computer Services Director, were recognized for completing this program and received plaques.

 

Commissioner Woydziak stated that he and the Board appreciated Scott and Carol’s time and effort by showing initiative and helping to bring additional management skills to their positions. Mr. Woydziak said this makes Butler County a better organization and applauded their efforts in achieving the award.

 

ITEM #1 – RECEIVE DAVID KEHLER, BUTLER COUNTY EXTENSION AGENT TO PRESENT THE ANIMAL IDENTIFICATION PROGRAM

David Kehler, Butler County Extension Agent, came before the Board to present the Animal Identification Program.  Mr. Kehler said the driving force behind this identification program is the animal foreign disease tracking abilities.  This plan will identify animals and trace where they have been.  When each animal leaves their place of origin or enters commerce, they will be ear tagged with an individual 15-digit number.  A grant has been received through Kansas Animal Health, which pays for the difference in the price of the regular tags and the new electronic ones.  Mr. Kehler said that at one point in time, these tags would be mandatory.

 

ITEM #2 – RECEIVE JOHN STRANGE, CEDAR ADDITION, TO PRESENT PROTEST PETITION OF PROPOSED SANTA FE LAKE SEWER DISTRICT

John Strange, Cedar Addition, came before the Board to present a protest petition regarding the proposed Santa Fe Lake Sewer District.  Mr. Strange said 69% of the people in the area have signed petitions in opposition to the sewer district.  Darryl Lutz, Director of Public Works, said a majority of the landowners and 50% of the land area would be needed for a valid petition.  Last fall Reiss and Goodness Engineers proposed to develop a sewer district along the north shore of Santa Fe Lake.  Mr. Lutz said if the area is represented correctly, there are more people opposed to the concept of the creation of a sewer district than are in favor of it.  Mr. Lutz said it is highly doubtful that they (Reiss and Goodness Engineers) would have a successful proposal, and it probably would not go forward at this time. 

 

Commissioner Doll joined the meeting at 9:40 a.m.

ITEM #3 – CONSIDER A CONTRACT BETWEEN THE KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT AND THE BUTLER COUNTY HEALTH DEPARTMENT FOR THE EARLY DETECTION WORKS GRANT PROGRAM

Carol Borger, Health Department Administrator, came before the Board for approval of a contract between the Kansas Department of Health and Environment and the Butler County Health Department.  This grant will allow the Health Department to offer additional services to a group of women who potentially would not be able to have early detection screening for breast and cervical cancer.

 

Commissioner Carpenter motioned to approve the contract between Kansas Department of Health and Environment and the Butler County Health Department for the Early Detection Works grant and allow the Chair to sign.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #4 – CONSIDER A CONTRACT BETWEEN THE KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT AND THE BUTLER COUNTY HEALTH DEPARTMENT FOR PANDEMIC INFLUENZA SUPPLEMENTAL FUNDING

Carol Borger, Health Department Administrator, came before the Board for approval of a contract between Kansas Department of Health and Environment and Butler County Health Department for Pandemic Influenza Supplemental Funding.  This is a $16,057.00 supplement to the Bioterrorism Planning and Preparedness grant.  There is no county match for this grant.

 

Commissioner Wheeler motioned to approve the Pandemic Influenza Planning Supplemental Funding Amendment to the Bioterrorism Planning and Preparedness grant and allow the Chair to sign.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

Carol Borger presented the Board with information regarding mumps.  Ms. Borger stated that Butler County has had one probable case and one suspected case of mumps as of Friday,

April 14, 2006.

 

RECESS

Commissioner Woydziak recessed the Board meeting at 10:10 a.m. for 5 minutes.

 

RECONVENE

Commissioner Woydziak reconvened the Board meeting at 10:15 a.m.

 

ITEM #10 – WORK SESSION – BUTLER COUNTY BURN BAN

The Board discussed the Butler County Burn Ban.  Mr. Johnson stated that he received input from the fire chiefs supporting such action.

 

Commissioner Carpenter motioned to approve Resolution No. 06-26, enacting a burn ban in Butler County pursuant to Resolution No. 06-11.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #5 – RECEIVE AND OPEN LIQUID ASPHALT BIDS FOR THE HIGHWAY DEPARTMENT

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive and open liquid asphalt bids for the Highway Department.  The cost for purchasing liquid asphalt is budgeted each year in the road and bridge fund.  Bids were received from:

 

 

 

 

 

 

WRIGHT ASPHALT

 

SEM MATERIALS

VANCE BROS INC.

PRODUCTS, CO.

 

TERMINAL

DELIVERED

TERMINAL

DELIVERED

TERMINAL

DELIVERED

PRODUCT

PRICE

PRICE

PRICE

PRICE

PRICE

PRICE

HFMS-1

 $     1.35

 $       1.39

 $     1.25

 $       1.38

 

 

CRS-1H

 $     1.20

 $       1.24

 $     1.02

 $       1.15

 

 

CRS-1M

 $     1.30

 $       1.34

 $     1.22

 $       1.35

 

 

SS-1H

 $     1.20

 $       1.24

 $     1.08

 $       1.21

 

 

CSS-1H

 no bid

 no bid

 $     1.15

 $       1.28

 

 

ST-1P

 

 

 $     1.24

 $       1.37

 

 

SS-1HP

 $     1.30

 $       1.34

 

 

 

 

MC-30

 $     2.13

 $       2.29

 $     1.85

 $       1.94

 

 

MC-250

 $     1.88

 $       2.04

 $     1.72

 $       1.81

 

 

MC-800

 $     1.82

 $       1.99

 $     1.70

 $       1.79

 

 

MC-3000

 $     1.68

 $       1.85

 $     1.65

 $       1.74

 

 

 

 

 

 

 

 

 

A/C20-5TR

 

 

 

 

 $     2.10

 $       2.31

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Commissioner Waldorf motioned to receive the bids for liquid asphalt and direct the Department of Public Works to review and return with a recommendation for purchase.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #6 – CONSIDER AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO SOLICIT PROPOSALS TO PRODUCE RECYCLED ASPHALT PAVEMENT (RAP) COLD MIX

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval to solicit proposals to produce Recycled Asphalt Pavement (RAP) cold mix.  It is expected that the material production will cost approximately $280,000.

 

Commissioner Waldorf motioned to authorize the Director of Public Works to solicit bids for producing up to 17,000 tons of Recycled Asphalt Pavement (RAP) Cold Mix Material for a proposed 1 ½” overlay on NE 150th Street.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

ITEM #7 – CONSIDER ACCEPTING A DEDICATION OF TEMPORARY CONSTRUCTION EASEMENT ON 13TH ST. RELATED TO A PROPOSED SEDGWICK COUNTY PROJECT NEAR ANDOVER

Darryl Lutz, P.E., Director of Public Works, came before the Board to consider accepting a dedication of temporary construction easement on 13th Street related to a proposed Sedgwick County project near Andover.  Since the easement tract is geographically located in Butler County, the Board is required to accept the easement.

 

Commissioner Doll motioned to accept the temporary construction easement dedication of 0.086 acres of land from Hal W. and Nancy S. McCoy at the northeast corner of the intersection of 13th St. and 159th St. related to the Sedgwick County 13th St. project and authorize the Chair to sign.  Commissioner Carpenter seconded the motion.  Motion

carried 5-0.

 

ITEM #8 – CONSIDER APPROVING THE PROPOSED FEDERAL AID URBAN AREA BOUNDARY AND URBAN AREA ROAD CLASSIFICATION FOR THE CITY OF AUGUSTA

Darryl Lutz, P.E., Director of Public Works, came before the Board to consider approving the proposed Federal Aid Urban Area Boundary and urban area road classifications for the City of Augusta.  The designation of the proposed urban area limits beyond the city boundaries allows City federal-aid urban funds to be used for road improvement projects in the fringe area outside the city.

 

Commissioner Waldorf motioned to approve the proposed urban area boundaries and the road classifications for the urban area around the City of Augusta subject to approval by the City of Augusta and authorize the chair to sign.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #9 – WORK SESSION – BUTLER ROAD INTERLOCAL AGREEMENT

The Board discussed the Butler Road Interlocal Agreement between Butler County, City of Andover, and City of Rose Hill concerning the study of improvements to Andover Road/SW Butler Road/Rose Hill Road.  Mr. Lutz said the City of Rose Hill would like to extend the work south another two miles, and the Board discussed splitting the cost 50/50 with them.  Also, the City of Rose Hill and Andover want a corridor access management policy established to help control direct access to Butler Road.  The Board directed Mr. Lutz to proceed with development of an access proposal.

 

Mr. Lutz and the Board discussed Senate Bill 323, which is the eminent domain bill. 

 

ITEM #11 – WORK SESSION – RESOLUTION ON WINDFARM PROCEEDS

Administrator Johnson and the Board discussed a resolution to fund three areas with the Windfarm proceeds, which include Economic Development, General Reserve Fund, and community projects.  Mr. Johnson will return next week with a draft of the resolution.

 

APPROVAL OF VOUCHERS

Commissioner Doll motioned to approve the vouchers for April 17, 2006 in the amount of $1,026,795.87.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.

 

APPROVAL OF ADDS AND ABATES

Commissioner Doll motioned to approve Adds & Abates #2256 dated April 17, 2006.  Adds in the amount of $3,285.20 and Abates in the amount of $2,320.44.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

RECESS

Commissioner Woydziak recessed the Board meeting at 11:30 a.m.

 

RECONVENE

Commissioner Woydziak reconvened the Board meeting at 11:35 a.m.

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Commissioner Doll asked about Administrator Johnson’s review.  It will be addressed in executive session the first week of May.

 

Administrator Johnson said he met with Public Surplus Auction and said procedures for auctioning county property are being established.

 

Gus Collins, Interim Economic Development Director, came before the Board to discuss selling two county owned rail properties to land owners in Augusta, who are currently leasing property.

 

Commissioner Waldorf motioned to offer tract l to Osage Manor for $18,000.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

Commissioner Waldorf motioned to offer tract 2 to the lessee of the property for $21,195.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

Commissioner Waldorf left the Board meeting at 12:15 p.m.

 

RECESS TO EXECUTIVE SESSION

Commissioner Wheeler motioned to recess the Board to Executive Session at 12:18 p.m. for 5 minutes, with the public session resuming at 12:23 p.m., to discuss personnel matters of non-elected personnel to discuss hiring an appraiser.  Commissioner Carpenter seconded the motion.  Motion carried 4-0.  Those in attendance were Commissioners Carpenter, Doll, Wheeler, Woydziak, and Administrator Johnson.

 

RECONVENE

Commissioner Woydziak reconvened the Board meeting at 12:23 p.m.

 

No action was taken as a result of Executive Session.

 

ADJOURNMENT

Commissioner Wheeler motioned to adjourn the meeting of the Board at 12:23 p.m.  Commissioner Carpenter seconded the motion.  Motion carried 4-0.