BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, September 20, 2005

Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:10 a.m. due to computer problems. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Dan Woydziak, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges.

APPROVAL OF MINUTES

Commissioner Waldorf motioned to approve the minutes of the Butler County Commission Meeting of Monday, September 12, 2005 as written. Commissioner Woydziak seconded the motion. Motion carried 4-0. Commissioner Carpenter abstained since he was not at that meeting.

ITEM #1 – CONSIDER APPROVAL OF THE PURCHASE OF LG ADDRESS FOR EMERGENCY COMMUNICATIONS, H.T.E.’S NAVILINE PROSECUTE PACKAGE FOR COUNTY ATTORNEY, AND UPGRADE SHERIFF, DETENTION, AND E911 TO NAVILINE VERSION

Scott Stoskopf, Computer Services Director, came before the Board for approval of the purchase of LG Address for Emergency Communications, H.T.E.’s Naviline Prosecute Package for County Attorney, and Upgrade Sheriff, Detention, and E911 to NaviLine version. The LG Address is a new product sold by H.T.E. and is an add-on module to the other LG products we own. NaviLine is also a new product direction by H.T.E. As data in the Mapping Department is updated, the information is also sent to E911. The total cost of $91,317.00 includes installation and training. There will be some additional expenses of transportation and lodging for the H.T.E. trainers. A non-matching grant totaling $13,290 has been awarded to E911for the purchase of LG Address, approximately $55,000 was carried over from the 2004 budget to fund 85, and the balance of $23,027 will be allocated from fund 85.

Commissioner Woydziak motioned to authorize purchase of the new software and upgrades to existing software from H.T.E. totaling $91,317.00. Commissioner Carpenter seconded the motion. Motion carried 5-0.

ITEM #2 – CONSIDER APPROVAL OF THE H.T.E. ANNUAL SUPPORT AGREEMENT FOR THE TERM OF AUGUST 1, 2005 – JULY 31, 2006

Scott Stoskopf, Computer Services Director, came before the Board for approval of the payment for the August 1, 2005 – July 31, 2006 H.T.E. Annual Support Agreement. This is the annual software support agreement with the provider of our E911 CAD, Crimes, and Jail software that covers enhancements and support. The 2005 budget request included $31,323.00; the difference is an additional $4,432.95 support for the QRep product that was purchased after the budget process.

Commissioner Waldorf motioned to approve the payment of $35,755.95 from Computer Services for the annual software support from H.T.E. Commissioner Woydziak seconded the motion. Motion carried 5-0.

ITEM #3 – CONSIDER APPROVAL OF THE CIC ANNUAL PEOPLEWARE AGREEMENT FOR THE TERM OF SEPTEMBER 1, 2005 – AUGUST 31, 2006

Scott Stoskopf, Computer Services Director, came before the Board for approval of the payment for the September 1, 2005 – August 31, 2006 CIC Annual Peopleware Agreement. This is the annual software support agreement with the provider of our Tax, Financial, Deeds Indexing, and Document Imaging software that covers enhancements and support. The total amount of $34,550.00 is on the annual budget requests; $18,673.00 is to be paid out of the Register of Deeds Technology Fund and $15,877.00 is to be paid out of the Computer Services Contractual Services line item.

Commissioner Woydziak motioned to approve the Annual Peopleware Agreement with CIC and authorize the payment of $34,550: $18,673 from the Register of Deeds Technology Fund and $15,877 from Computer Services. Commissioner Waldorf seconded the motion. Motion carried 5-0.

Connie Rausch, Department on Aging, came before the Board for approval to involve all county departments and issue a press release related to collecting school supplies for school systems in Mississippi, specifically Moss Point and Pascagoula. Ms. Rausch stated that collections are already taking place in Douglass Schools and city offices, Rose Hill schools and city offices, WSU, Department on Aging, Senior Centers, and the Rose Hill Fire Station.

Sandy Zieman, Butler County Employee Association, came before the Board and stated that twice a month the Employee Association sponsors “Jean Day”. The employees wear jeans to work that day and donate a dollar that is given to an organization. In September the employees were asked to donate school supplies, which have been designated to go to Mississippi. Also, the Employees Association is sponsoring two additional “Jean Days” for this project.

Dan Armstrong, Fire District No. 3 in Rose Hill, came before the Board and volunteered to drive the school supplies to Mississippi. He stated that he would take care of his own meals and lodging, but is asking for the cost of fuel. Mr. Armstrong said that this is a very good cause and the Rose Hill City Administrator is also ordering supplies to donate.

Connie Rausch stated that her department has joined with the City of Rose Hill in collecting donations and would like to challenge other cities to donate.

Commissioner Woydziak stated that the Board appreciates Connie Rausch and her willingness to spearhead this cause.

Commissioner Woydziak motioned to approve the support of the Moss Point, Mississippi volunteer drive for school supplies. Commissioner Carpenter seconded the motion. Motion carried 5-0.

Commissioner Waldorf stated that the City of Augusta Middle School Students held a walk-a-thon sponsored through “Feed the Children” based in Oklahoma City and raised just under $21,000 to be donated.

RECESS

Commissioner Wheeler recessed the Board at 9:50 a.m. for 5 minutes.

RECONVENE

Commissioner Wheeler reconvened the Board meeting at 9:55 a.m.

ITEM #4 – CONSIDER APPROVAL OF THE PROPOSED BUTLER COUNTY SAFETY MANUAL AND AUTHORIZE THE CHAIR TO SIGN THE MANUAL ON BEHALF OF THE COMMISSION

Mark Detter, Assistant Administrator/Finance Director, came before the Board to review and make recommendations on the newly proposed Butler County Safety Manual. The county formed a safety committee last spring and the first task for the committee was the creation of a safety manual. The manual was specifically crafted for Butler County from a model manual developed by MYWAVE. Mr. Detter stated that these are fundamental, basic guidelines for the County that every employee should abide by.

Commissioner Doll stated that this is a good idea, commended the committee, and inquired about the liability issue. Mark Detter said that Norm Manley said there is some liability when we get into safety issues, and that this is a general guideline. Tom Murry, ICI Insurance, came before the Board and stated that this document came from MYWAVE, which is a nationally recognized risk management program. Mr. Murry said that the County probably had more liability without a blue print than we do now with this document. Mark Detter stated that the committee would meet once a month to talk about issues and how the safety manual can be improved. Administrator Johnson stated that Norm Manley, County Counsel, supports this document.

Commissioner Woydziak stated that some responsibility shifts to the employee to inspect equipment for safety. Commissioner Doll asked if there was a disclaimer that could be signed to try to reduce the liability. Tom Murry stated that he didn’t know of one. Commissioner Carpenter stated that the key is to follow-through. Administrator Johnson stated that it was his responsibility to make sure the department heads enforce the manual.

Commissioner Doll motioned to approve the proposed Butler County Safety Manual and authorize the Chair to sign the manual on behalf of the Commission. Commissioner Waldorf seconded the motion. Motion carried 5-0.

Kathy Guy, Emergency Management, came before the Board and stated that Jim Schmidt, Director of Emergency Management, is leaving Biloxi, Mississippi Thursday evening and will be back in the office on Monday, September 26, 2005. Mr. Schmidt said they have had intermittent water and power and are working 15-18 hour days, seven days a week. Ms. Guy stated that her expertise is in donations management and she would be traveling to Mississippi on October 3, 2005. She said that they have a great need in Mississippi for help from government officials. Jeff Bridges, Andover City Clerk/Administrator, and David Alfaro, Assistant City Manager of Augusta, have offered to help in Mississippi if needed.

APPROVAL OF VOUCHERS

Commissioner Woydziak motioned to approve the vouchers for September 20, 2005 in the amount of $561,150.91. Commissioner Waldorf seconded the motion. Motion carried 5-0.

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Commissioner Carpenter stated that he reviewed the Butler County Fact Sheet and would like agriculture facts to be included and better visibility of the pie charts.

Commissioner Carpenter stated that he would like to have a countywide contest to develop a slogan for Butler County to be printed on signs and posted on roads in the county.

Commissioner Carpenter stated that he would like to see the Interlocal Agreement with the City of Augusta cancelled. The Board decided that before making a decision, the City of Augusta should be contacted. Commissioner Doll stated that he would like some information from the Planning and Zoning Director regarding this issue.

Commissioner Doll stated that he received an e-mail from Richard Idleman about the clean up of property owned by Mr. Johnson of Rosalia. It’s been six months and no progress has been made. Administrator Johnson stated that he would send a letter to Mr. Johnson and would respond to Mr. Idleman’s e-mail.

Commissioner Waldorf stated that he received an e-mail on the wind farm issue from Larry Patton. Mr. Patton cited an article in the paper stating that the county is receiving payments in lieu of taxes. Commissioner Doll stated that he has responded to him. Commissioner Waldorf stated that he would also respond to Mr. Patton.

Commissioner Waldorf stated that the job description for the Economic Development Director would be presented to the Board next week.

Administrator Johnson stated that Gus Collins, City Manager, was fired last night at the city commission meeting by a 3-2 vote and the commission voted the current mayor in as interim city manager by a 3-2 vote.

The Board decided that Canvassing of the City of Andover election of Tuesday, September 20, 2005 would be on Monday, September 26, 2005 at 9:00 a.m. Canvassing of the Andover School Bond Election of Tuesday, September 27, 2005 will be on Monday, October 3, 2005 at 9:00 a.m.

ADJOURNMENT

Commissioner Woydziak motioned to adjourn the meeting of the Board at 11:10 a.m. Commissioner Waldorf seconded the motion. Motion carried 5-0.