Tuesday, November 8, 2005
Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Dan Woydziak, Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges.
ITEM
#1 – RECEIVE GENE MILLER, SCKEDD REPRESENTATIVE, TO DISCUSS HIGHWAY SYSTEM
RECOMMENDATION TO THE STATE OF KANSAS
Gene Miller, SCKEDD Representative, came before the Board to discuss the
highway system recommendation to the State of Kansas. Commissioner Wheeler signed a letter to the EDA Chief Counsel
expressing strong opposition to the interim final rules proposed by the
Economic Development Administration on August 11, 2005.
ITEM
#2 – CONSIDER APPROVAL OF BID FOR A NEW PUMPER TRUCKER FOR FIRE DISTRICT #3
Danny Armstrong, Fire District #3, came before the Board for approval of
bid to purchase a new pumper truck.
Bids were received and opened on Monday, October 31, 2005. The lowest bid was from Crimson Fire.
Commissioner
Woydziak motioned to approve the bid from Crimson Fire in the amount of
$212,317.00 and allow Fire District #3 to purchase that truck. Commissioner Carpenter seconded the motion. Motion carried 5-0.
ITEM
#3 – CONSIDER PURCHASE OF A DICTAPHONE MACHINE FROM VOICE PRODUCTS INC. FOR THE
SHERIFF’S DEPARTMENT
Craig Murphy, Sheriff, came before the Board for approval to purchase a
new Dictaphone machine from Voice Products, Inc., for the investigation
division and road reports. Roy Raney,
Undersheriff, said the Dictaphone currently used by the Sheriff’s Office is
several years old and outdated. Only
one officer at a time can use the current machine and the one from Voice
Products will allow reports to be called in by four officers at one time. Bids were received from Voice Products for
$13,873.30, K.E.C. Office Systems for $16,574.00, and Sound Recording, Inc.,
for $17,295.00
Commissioner
Doll motioned to approve the purchase of one Dictaphone machine from Voice
Products, Inc. for the sum of $13,873.30.
Commissioner Waldorf seconded the motion. Motion carried 5-0.
ITEM
#4 – CONSIDER ALLOWING COMPUTER SERVICES TO GO OUT FOR BIDS ON A REPLACEMENT
IBM AS/400
Scott Stoskopf, Computer Services Director, came before the Board for
approval to solicit bids for the replacement IBM AS/400. The new AS/400 will replace a system that
was purchased in 1998 and was eligible for replacement in 2004. The estimated cost will be $45,000 or
$16,000 per year for three years, and $6,491 annual maintenance per year
starting in 2007.
Commissioner
Waldorf motioned to authorize Computer Services to solicit bids to replace the
IBM AS/400. Commissioner Doll seconded
the motion. Motion carried 5-0.
ITEM
#5 – CONSIDER ADJUSTING FEES FOR INSPECTION SERVICES RELATED TO THE OPEN-END
INSPECTION CONTRACT FOR WIND TURBINES WITH PROFESSIONAL ENGINEERING
CONSULTANTS, P.A.
Administrator Johnson came before the Board for approval to adjust fees
for inspection services related to the open-end inspection contract for wind
turbines with Professional Engineering Consultants, P.A. (PEC). The County entered into this contract with
PEC on April 28, 2004 with billing only occurring as required for the
project. The scope of services will
provide for 21 weeks of inspection at 55 hours per week. In accordance to Section E “Adjustment in
Fee” PEC is requesting an additional $5,000 to complete the work prescribed in
the agreement. Current inspection began
May 20, 2004 and has lasted twenty-three weeks. The additional scope will add an additional two weeks to the
inspection contract completing the installation of the towers, however, the
project will not be fully operational at this time.
Commissioner
Woydziak motioned to approve the adjustment of fees for inspection services
related to the open-end inspection contract for wind turbines with Professional
Engineering Consultants, P.A., in the amount of $5,000.00. Commissioner Waldorf seconded the
motion. Motion carried 5-0.
ITEM
#6 – CONSIDER APPOINTING ROAD VIEWERS IN REFERENCE TO A PETITION TO VACATE A
SHORT SECTION OF SE 70TH STREET IN GLENCOE TOWNSHIP
Darryl Lutz, P.E., Director of Public Works, came before the Board to
receive a petition and consider appointing viewers and setting a viewing date
for vacating a portion of SE 70th Street. Tom Graham, a non-resident property owner in Glencoe Township has
submitted a petition requesting the vacating of approximately 883 feet of SE 70th
Street between SE Price Road and SE Quito Road.
Commissioner
Woydziak motioned to receive the petition to vacate approximately 883 feet of
SE 70th Street beginning at SE Price Road thence east to the
junction of SE Quito Road and SE 70th Street (County paved road), to
appoint Commissioners Wheeler, Waldorf, and Doll as road viewers and set a date
of Tuesday, December 6, 2005 at 8:00 a.m. to view said road. Commissioner Doll seconded the motion. Motion carried 5-0.
ITEM
#7 – CONSIDER APPROVING THE AWARD TO PURCHASE FOR PIPE CULVERTS FOR THE COUNTY
HIGHWAY DEPARTMENT
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval to award purchase of pipe culverts for the Highway Department. The Board opened and read the bids on
Tuesday, November 1, 2005. The low bid
is from J & J Metal Products.
Commissioner
Carpenter motioned to approve the award of purchase and delivery of pipe
culverts for the Butler County Highway Department from J & J Metal
Products, Paola, Kansas, for a total cost of $17,861.04. Commissioner Waldorf seconded the
motion. Motion carried 5-0.
ITEM
#8 – CONSIDER APPROVING A PROPOSAL FOR CONSTRUCTION ENGINEERING WORK RELATED TO
FINAL CLOSURE OF THE CONSTRUCTION & DEMOLITION LANDFILL
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval of construction engineering services related to the closure of the
Construction and Demolition (C&D) landfill. Butler County officially stopped receiving construction and
demolition waste in the C&D landfill earlier this year. The County plans to place and compact final
cover with its own equipment and manpower.
The closure plans and Construction Quality Assurance Plan have been
prepared by Burns & McDonnell Engineering Company and have been approved by
Kansas Department of Health and Environment.
Commissioner
Woydziak motioned to approve the proposal of Burns & McDonnell Engineering
Co., Kansas City, Missouri to provide construction engineering services related
to meeting KDHE construction quality assurance requirements for final cover and
closure of the Butler County Construction and Demolition Landfill for an amount
not to exceed $12,459.70 and authorize
the Chair to sign Authorization No. 28 related to said proposal. Commissioner Carpenter seconded the
motion. Motion carried 5-0.
Commissioner Wheeler recessed the Board meeting at 10:10 a.m. for 5 minutes.
Commissioner Wheeler reconvened the Board meeting at 10:15 a.m.
APROVAL
OF ADDS AND ABATES
None.
Commissioner Carpenter and the Board discussed developing a detailed bid process. Administrator Johnson stated that we have a policy requiring departments to come before the Board for items over $2,500.00.
The Board discussed the next meeting on the road, which is in El Dorado. The Board decided to meet in the Commission Room at 7:00 p.m. on Monday, December 12, 2005.
Commissioner Carpenter said that the Regional Economic Area Partnership (REAP) meeting on Monday, November 14, 2005 would be the retreat-planning meeting. Commissioner Carpenter will be absent from the commission meeting that day.
Commissioner Doll asked about the Appraiser position. Administrator Johnson stated that ads are going to be run in the International Appraiser Organization Journal. He said since there isn’t an official appraiser on contract, the state would be coming to the courthouse to do Payment Under Protest (PUP) hearings.
Commissioner Doll asked about the Butler County Economic Development position. Administrator Johnson said an ad would be going out in December.
Commissioner Doll asked about the new commission bench. Administrator Johnson stated that they are working on the official drawings.
Commissioner Woydziak stated that he had a request about whether there is an ordinance or resolution in place regulating the distance of protestors at a funeral. County Counsel Norm Manley will be addressing this issue.
Commissioner Woydziak inquired about creating one department to include EMS, 911, Emergency Management, and Fire Districts under the umbrella of one department head. Chris Davis, Emergency Communications Director, stated he sees a huge advantage to filling that position in relation to the fire departments, and stated that he could get a copy of Sedgwick County’s job description for that position. Administrator Johnson said it would be advantageous to have the fire departments coordinate through a single fire chief.
Commissioner Woydziak stated that he doesn’t think the county should hold paychecks until the next Monday after a holiday. He said if a holiday falls on payday, the checks should be distributed on the last working day before the holiday. Administrator Johnson said this is a bookkeeping issue and he would take care of it.
Commissioner Waldorf asked if a cost savings could be determined if all the employees were on direct deposit.
Commissioner Wheeler stated that the meeting last night in Leon was great, and the people there were appreciative.
Administrator Johnson stated that the Kansas Development Finance Authority is a bonding award for land and cattle. He said it is a mechanism to finance the purchase of land, equipment, and livestock at a lower interest rate.
Commissioner Carpenter left the Board meeting at 11:10 a.m.
Administrator Johnson stated that the City of El Dorado wants to continue including unplatted land in the Neighborhood Revitalization Program (NRP). Mr. Johnson is opposed to doing that and would like to see the values capped so continued accrual of assessed valuation is not tax exempt. He said NRP was designed to revitalize neighborhoods. Commissioner Woydziak stated that developing subdivisions is not NRP. Commissioner Doll said that he agrees with Commissioner Woydziak.
ITEM
#9 – RECESS TO EXECUTIVE SESSION FOR CONSULTATION WITH LEGAL COUNSEL FOR THE
GOVERNING BODY, WHICH WOULD BE DEEMED PRIVILEGED IN THE ATTORNEY-CLIENT
RELATIONSHIP – 11:15 A.M.
Commissioner Doll motioned to recess the Board meeting to Executive Session at 11:22 a.m. for 5 minutes for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship. Commissioner Woydziak seconded the motion. Motion carried 4-0. Those in attendance were Commissioners Doll, Waldorf, Wheeler, Woydziak, Administrator Johnson, County Counselor Norm Manley, and County Engineer Darryl Lutz.
Commissioner Wheeler reconvened the Board meeting at 11:27 a.m.
Commissioner Woydziak motioned to pay $3,000.00 to the
EPA. Commissioner Doll seconded the
motion. Motion carried 4-0.
Commissioner Woydziak asked County Counsel Norm Manley about looking into an ordinance requiring a buffer zone between protests and funerals. Administrator Johnson said that the Board would like to see an ordinance for the cities to follow as well as a resolution for the county in relationship to protests at military funerals. Mr. Manley stated that he would research this issue.
Commissioner Woydziak motioned to adjourn the meeting
to tour the 911 Facility at
11:35 a.m.
Commissioner Waldorf seconded the motion. Motion carried 4-0.