BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, June 7, 2005

Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Waldorf, Commissioner Dan Woydziak, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges. Commissioner Randy Doll was absent.

ITEM #1 – CONSIDER ACCEPTANCE OF DEDICATIONS FOR FINAL PLAT OF GOD’S COUNTRY SUBDIVISION

Rod Compton, Director of Planning & Development, came before the Board for final plat approval for God’s Country Subdivision. Tyler and Melissa Lock are proposing to subdivide a 10-acre parcel of land located at the SW corner of the intersection of Tawakoni Road and SW 15^th Street into two lots, each of which will contain approximately five acres. The Board considered rezoning this property on April 26, 2005. At that time the Board approved a change in zoning classification from AG-40 to RR Rural Residential. The Planning Commission approved this request by a unanimous vote.

Commissioner Carpenter motioned to approve the dedications shown on God’s Country plat and authorize the Chair to sign the plat with the provision that the plat be recorded in the office of the Butler County Register of Deeds by the zoning administrator, and that no building permits be issued for any lot until a proven acceptable water source is made available. Commissioner Woydziak seconded the motion. Motion carried 4-0.

ITEM #2 – CONSIDER APPROVAL OF THE 2005 JUVENILE ACCOUNTABILITY BLOCK GRANT APPLICATION

Ann Carpenter, Juvenile Justice Services Administrator, came before the Board for approval of a Juvenile Accountability Block Grant Application. Judicial District Thirteen has received this Federal funding since 1997 for various programs. This grant has previously paid for an SRO in Greenwood/Elk counties and Court Services Enhancement projects. Funding has been reduced from $28,846 to $5,233 due to cuts in the federal budget. This grant will pay for four computers at a cost of $2,576 combined and the remainder will pay for UA testick kits to test for illegal drug use.

Commissioner Woydziak motioned to approve the 2004 JABG application for Community Corrections in the amount of $5,233 with a $582 cash match to be paid out of user fees, and authorize the Chair to sign. Commissioner Waldorf seconded the motion. Motion carried 3-0. Commissioner Carpenter abstained.

Commissioner Waldorf motioned to allow the chair to sign grant conditions for the 2006 Prevention Block Grant. Commissioner Woydziak seconded the motion. Motion carried 3-0. Commissioner Carpenter abstained.

ITEM #3 – CONSIDER APPROVAL OF AN AGREEMENT WITH CIC FOR REGISTER OF DEED’S BACK DATA CONVERSION

Scott Stoskopf, Computer Services Director, came before the Board for approval of an agreement with Computer Information Concepts, Inc., (CIC) for back data conversion. The Register of Deeds has approximately 1,300,000 documents on microfilm dating from before the county started scanning and computerized indexing. This project will convert the microfilm images to digital tiff images and import them into the Register of Deeds Document Imaging and Indexing System. These images and index will then be easily available to the other county departments that use them and the index information will be added to the County’s public access web page. All project expenses will be paid from the Register of Deeds – Technology Fund. The revenue for this fund is from a two-dollar per page charge on documents filed with the Register of Deeds. The two-dollar fee is set by Kansas Statute and is for funding of technology related to land records. The Deeds Technology fund as of 4/18/05 has a balance of $254,843. The bid of $139,495.00 will be invoiced in five payments of $27,899.00, two in 2005 and three in 2006.

Commissioner Waldorf motioned to allow the chair to sign the agreement with CIC for the Back Data Conversion of Register of Deeds Microfilm, with any expenses to be paid out of the Register of Deeds Technology Fund. Commissioner Woydziak seconded the motion. Motion carried 4-0.

ITEM #4 – CONSIDER AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS TO PURCHASE A USED BRUSH CHIPPER FROM STATE SURPLUS SUPPLY

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval to purchase a used brush chipper from state surplus supply. The highway divisions of the Public Works Department utilize a trailer mounted brush chipper for tree and brush removal along highway right-of-ways. Additionally, from time to time cities desire to borrow the County’s brush chipper for work in their respective communities. The demand for using the brush chipper, however, has exceeded its availability particularly between the two highway divisions. The addition of a second brush chipper will help keep brush-cutting crews busy and more productive during the winter. The brush chipper available for purchase is a 1994 Brush Bandit chipper listed for $5,000. The state is willing to accept $4,000. The cost of a new brush chipper is estimated to be $20,000 to $25,000.

Commissioner Carpenter motioned to authorize the Director of Public Works to purchase a 1994 Brush Bandit wood chipper in the amount of $4,000 from State Surplus Supply. Commissioner Waldorf seconded the motion. Motion carried 4-0.

ITEM #5 – CONSIDER APPROVING A CONTRACT FOR RESURFACING FLINTHILLS ROAD BETWEEN ROSALIA AND CASSODAY

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of a contract for resurfacing Flinthills Road between Rosalia and Cassoday. The Flinthills Road surfacing project is in the CIP and has been in design for the last two years. The project involves rehabilitating the existing pavement into a new road base and constructing a new hot mix asphaltic type pavement for a driving surface. The Board approved putting this project out for bid on April 25, 2005. Sealed bids were received at 10:00 a.m. on Monday, May 23, 2005 and the BOCC awarded the contract to Western Engineering Co. on Tuesday, May 31, 2005.

Commissioner Wheeler motioned to approve the contract with Western Engineering Co., Inc., Harlan, Iowa in the amount of $2,516,417.09 for Project No. BC 899 (24-39) 05 for repaving Flinthills Road between Rosalia and Cassoday and authorize the Chair to sign. Commissioner Carpenter seconded the motion. Motion carried 4-0.

Darryl Lutz, Director of Public Works, initiated discussion with the Board regarding motor fuel taxes that fund the Special City/County Highway Fund. This money is at risk of being taken away by the state to finance public education, as a result of the recent Kansas Supreme Court ruling. Commissioners want to draft a letter to send to their state legislators asking them to not take this money away.

APPROVAL OF ADDS & ABATES

Commissioner Woydziak motioned to approve Adds & Abates #2224. Abates in the amount of $4,452.40 and Adds in the amount of $37.10. Commissioner Carpenter seconded the motion. Motion carried 4-0.

OTHER ITEMS OF BUSINESS

Yesterday, Commissioner Carpenter met with Butler Community College regarding out-of-district tuition. Commissioner Carpenter suggested sending a letter to the other 18 counties that have colleges to see what their feeling is about pursuing an alternative funding formula. The Board concurred with this suggestion.

Commissioner Waldorf stated that he received a call from Emerson Ross about ATV’s running on Township roads and that he was concerned about safety.

Administrator Johnson stated that the deed did not match the lease agreement on the land that the County jointly owns with the City of El Dorado where the El Dorado Correctional facility is located. Mr. Gus Collins, City Manager, is drawing up a deed to match this agreement.

Commissioner Woydziak inquired about the progress of the construction on the East Annex. Administrator Johnson stated that they are pouring the slab in the old jail area and have hired Johnson Controls for the control work.

ADJOURNMENT

Commissioner Woydziak motioned to adjourn the meeting of the Board at 10:30 a.m. Commissioner Waldorf seconded the motion. Motion carried 4-0.