BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, June 6, 2005

 

 

CALL TO ORDER

Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Dan Woydziak, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges.

 

APPROVAL OF MINUTES

Commissioner Woydziak motioned to approve the minutes of the Butler County Commission Meeting of Tuesday, May 31, 2005 as written.  Commissioner Doll seconded the motion.  Motion carried 4-0.  Commissioner Waldorf abstained since he was not present at that meeting.

 

ITEM #1 – CONSIDER APPROVAL OF A PROPOSAL FROM ICI TO PROVIDE PROPERTY CASUALTY AND WORKERS COMPENSATION INSURANCE THROUGH EMC INSURANCE

Will Johnson, Administrator, came before the Board for acceptance of the proposal from ICI to provide Property Casualty and Workers Compensation insurance primarily through EMC insurance.  Staff received proposals from KCAMP & KWORCC and EMC.  EMC insurance has reduced their overall insurance package by over $95,000 for the 2005-2006 coverage year.  EMC was approximately $62,000 below KCAMP for Property & Casualty coverage.  KWORCC was approximately $17,000 less than EMC for workers compensation.  Staff feels that due to our long-standing relationship with EMC and ICI and the level of service provided by both companies that we should maintain our relationship with EMC and ICI for property and casualty and workers comp.  Following are the bids received:

 

                                                   KCAMP                      KWORCC                ICI/EMC

 

Property and Liability                           $268,566                      No Bid             $206,101       

Workman’s Comp.                          No Bid                   $177,995                    $195,410

                                                                                                                         $401,511

 

Commissioner Carpenter motioned to accept the bid of EMC insurance through the insurance brokerage firm ICI of El Dorado for property/casualty insurance for a total of $206,101.00 and for workers compensation for a total of $195,410.00 for the period of June 8, 2005 to June 1, 2006 and allow the County Administrator to sign agreements and documents securing such insurance coverage.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #2 – CONSIDER A CONTRACT BETWEEN BARBARA J. ROTHS, RD/LD AND BUTLER COUNTY HEALTH DEPARTMENT FOR WIC DIETITIAN SERVICES

Carol Borger, Health Department Administrator, came before the Board for review of the contract between Barbara J. Roths RD/LD and the Butler County Health Department for WIC Dietitian services.  In order to comply with the WIC grant, health departments must offer services provided by a registered and licensed dietitian.   Ms. Roths previously worked for the Health Department as the WIC dietitian and left to work elsewhere.  She is willing to be our WIC dietitian one day per month and has signed a contract as such.  The estimated total for this contract is $7,560.00, which is covered by the WIC grant.  County Counsel, Norman Manley, has reviewed this contract.

 

Commissioner Doll motioned to approve the contract between Barbara J. Roths, RD/LD, and the Butler County Health Department and allow the Chair to sign.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

ITEM #3 – CONSIDER A CONTRACT BETWEEN KDHE AND BUTLER COUNTY FOR KDHE TO GET THE WIC CONTRACT ON THE FEDERAL FISCAL YEAR

Carol Borger, Health Department Administrator, came before the Board for approval of the contract between Kansas Department of Health and Environment (KDHE) and Butler County Health Department for a three-month WIC contract for up to $25,134.00 beginning July 1, 2005 and ending September 30, 2005.  For many years, the WIC grant was on the Federal Fiscal Year cycle with the grant beginning October 1 and running to September 30.  Two years ago KDHE changed the WIC contract to follow the State Fiscal Year, July 1 to June 30.  We are now notified that KDHE is returning the WIC contract to the Federal Fiscal Year and offering the three-month contract of July 1, 2005 through September 30, 2005 to enable them to get on the Federal Fiscal Year cycle.  County Counselor, Norman Manley, has reviewed this contract.

 

Commissioner Waldorf motioned to approve the contract for WIC services between Kansas Department of Health and Environment and the Butler County Health Department for up to $25,134.00 to be effective July 1, 2005 through September 30, 2005 and allow the Chair to sign.  Commissioner Woydziak seconded the motion.  Motion carried 5-0.

 

ITEM #4 – CONSIDER A CONTRACT BETWEEN KDHE AND BUTLER COUNTY FOR FOOD SERVICE ESTABLISHMENT INSPECTION AND REGULATORY SERVICES

Carol Borger, Health Department Administrator, came before the Board for approval of the contract between Kansas Department of Health and Environment (KDHE) and Butler County Health Department for Food Service Establishment Inspection and Regulatory Services.  The Health Department contracts with KDHE for food service inspections in Butler County and has for a number of years.  The Health Department receives 80% of the licensing fees collected by KDHE as compensation for doing the inspections.  There are approximately 300 food service inspections that fall under this contract.

 

Commissioner Woydziak motioned to approve the Food Service Establishment Inspection and Regulatory Services Contract between Kansas Department of Health and Environment and the Butler County Health Department and allow the Chair to sign.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.

 

 

 

 

ITEM #5 – CONSIDER A MEMORANDUM OF AGREEMENT BETWEEN SBA AND BUTLER COUNTY HEALTH DEPT FOR PROPHYLACTIC CACHES PURCHASED WITH HRSA FUNDS

Carol Borger, Health Department Administrator, came before the Board for approval of the agreement between Susan B. Allen Memorial Hospital (SBAMH) and Butler County Health Department for prophylactic pharmaceutical caches purchased with Health Resources and Services Administration (HRSA) funds.  This Memorandum of Agreement is a continuation of the Health Department’s efforts to have a plan in place for a bioterrorism event.  This agreement formalizes the role that SBAMH will play in the overall protection of the Health Department staff in a Bioterrorism event.

 

Commissioner Carpenter motioned to approve the Memorandum of Agreement between Susan B. Allen Memorial Hospital and the Butler County Health Department for prophylactic pharmaceuticals for staff and families and allow the Chair to sign.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #6 – RECEIVE A PETITION AND CONSIDER APPOINTING VIEWERS AND SETTING A VIEWING DATE FOR VACATING A PORTION OF NE 60TH STREET IN CHELSEA TOWNSHIP

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive a petition and consider appointing viewers and setting a viewing date for vacating a portion of NE 60th Street in Chelsea Township.  Mr. Stephen Sundgren, a resident property owner of Chelsea Township, has submitted a petition requesting the vacation of approximately ¾ mile of NE 60th Street beginning at NE Flinthills Road, thence going east.  The existing road only accesses property owned by the Sundgren family.  Mr. Sundgren desires to maintain the road himself and be able to close off the road to public use.  The Sundgren’s are agreeing to provide a perpetual easement filed against the property to assure future access and road maintenance for two tracts of land at the east of the road.

 

Commissioner Doll motioned to receive the petition to vacate NE 60th Street going east from NE Flinthills Road for ¾ mile in Chelsea Township, to appoint Commissioners Carpenter, Doll, and Wheeler as road viewers and to set a date of Tuesday, July 5, 2005 at 8:00 a.m. to view said road.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

ITEM #7 – WORK SESSION – ROAD & BRIDGE CIP UPDATE

Darryl Lutz, P.E., Director of Public Works, came before the Board for an update of the Road and Bridge Capital Improvement Program (CIP).  The last major update of the Road and Bridge CIP took place in March 2003.  The Board began the CIP preparation process on May 23, 2005 by receiving a general report on the condition of the current road system and bridge system.  Mr. Lutz gave the Board information related to the current status and condition of bridges maintained by the County.  No action was taken.

 

RECESS

Commissioner Wheeler recessed the Board at 10:05 a.m. for 5 minutes.

 

RECONVENE

Commissioner Wheeler reconvened the Board at 10:10 a.m.

 

Darryl Lutz came before the Board and stated that the Kansas Department of Transportation (KDOT) recently opened bids for the project to replace the bridge across the West Branch of the Whitewater River on Parallel Road.  The low bid for this project was from King Construction Co., Inc., Hesston, Kansas, in the amount of $303,976.22.  This bid was well within Butler County’s project cost estimate.

 

Commissioner Carpenter motioned to approve the award of contract to King Construction Co., Inc., Hesston, KS for Project No. 8 C-3946-01 to replace the bridge across the West Branch of the Whitewater River on Parallel Road in the amount of $303,976.22, to commit to paying Butler County’s share of the project cost in the amount of $75,320.00, and authorize the Chair to sign.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.

 

ITEM #8 – WORK SESSION – COUNTY SEWER MASTER PLANNING

Will Johnson, Administrator, came before the Board for an update of the county sewer master plan.  Administrator Johnson stated that he met with John Bailey and Mr. Bailey wanted to know what goals the Board had for the sewer system.  Mr. Johnson and the Board stated that one goal is to better utilize the land to create higher density developments.  No action was taken.

 

ITEM #9 – CONSIDER TABLED APPROVAL OF THE TRANSFER OF COUNTY OWNED PROPERTY TO THE KANSAS DEPARTMENT OF CORRECTIONS

Will Johnson, Administrator, came before the Board for approval to transfer county owned property to the Kansas Department of Corrections (KDOC).  On October 1, 1990 the County and City entered into an agreement with the KDOC to build a new state prison, both the city and county jointly purchased land owned East of El Dorado where the El Dorado Correctional facility is now located.  The land was acquired in both entities’ names and utilized for the purpose of an economic incentive to entice the state in building the facility in El Dorado.  Mr. Johnson initiated communication with both the Department of Corrections and the City of El Dorado of our intent to clean up the title work and remove the property from the County’s fixed asset list.

 

Commissioner Doll motioned to Table this item until tomorrow.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

APPROVAL OF VOUCHERS

Commissioner Woydziak motioned to approve the vouchers for June 6, 2005 in the amount of  $118,310.91.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.

 

OTHER ITEMS OF BUSINESS 

Commissioner Carpenter stated that he would be meeting with Jackie Vietti and Sheila Frahm at Butler Community College today at 2:30 p.m. to discuss out-of-district tuition.

 

Commissioner Waldorf stated that he would be attending the Leon Summer Food Program tomorrow at noon.

 

Administrator Johnson reviewed the bylaws of the South Central Mental Health Counseling Center, which state that pursuant to K.S.A. 19-4001, commissioners are allowed to set up counseling centers.

 

Commissioner Woydziak motioned to approve the appointment of Tamre Martin and Trisha Bassingwaighte to the South Central Mental Health Counseling Center Board of Directors.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.

 

Administrator Johnson stated that the Work Force Alliance would be at the Civic Center on June 27, 2005.

 

Canvassing of votes for the USD 206 Bond Election will be on Friday, June 10, 2005 at 9:00 a.m.  Those canvassing will be Commissioners Waldorf, Wheeler, Woydziak, Administrator Johnson, and Assistant Administrator Mark Detter.

 

ADJOURNMENT

Commissioner Woydziak motioned to adjourn the meeting of the Board at 11:20 a.m.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.