BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, July 5, 2005

 

 

Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Dan Woydziak, Administrator Will Johnson Jr., and Clerk Ron Roberts. 

 

APPROVAL OF MINUTES

Commissioner Woydziak motioned to approve the minutes of the Butler County Commission Meeting of Monday, June 27, 2005 and Tuesday, June 28, 2005 as amended.  Commissioner Doll seconded the motion.  Motion carried 5-0. 

 

ITEM #1 – RECEIVE BUDGET REQUEST FROM BIG BROTHERS BIG SISTERS OF BUTLER COUNTY

Rob Lane, Board President of Big Brothers Big Sisters (BBBS), came before the Board to request funding for the 2006 year of operations in the amount of $20,000.00.  BBBS of Butler County is expanding.  The purpose of this expansion is to more effectively serve all areas of Butler County and, in effect, serve more children throughout the County.  Expansion plans include hiring additional staff, promoting new programs, and seeking additional funding to support the expansion.

 

Rob Lane and Kelly Bishop came before the Board to make their request for funding help from the County for 2006.  Commissioners heard the report and took the request for $20,000 for Big Brothers Big Sisters under consideration.

 

ITEM #2 – CONSIDER A RESOLUTION FOR THE ADOPTION OF A FALSE ALARM FEE FOR EMERGENCY COMMUNICATIONS

Chris Davis, 9-1-1 Director, came before the Board for approval of Resolution 05-35, a resolution regulating the use of alarm systems and providing assessments for the answering of false alarms within Butler County.  The 9-1-1 Center receives approximately 3,000 actual alarm activation reports per year.  It is conservatively estimated that 65% of those prove to be unfounded or false.  This resolution is intended to encourage owners to maintain their systems and reduce the number of false alarms reported.

 

Commissioner Woydziak motioned to adopt Resolution 05-35, a resolution regulating the use of alarm systems, and allow the Chair to sign.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

ITEM #3 – CONSIDER AUTHORIZING THE DIRECTOR OF EMERGENCY COMMUNICATIONS TO APPLY FOR WIRELESS 9-1-1 GRANT FUNDS

Chris Davis, 9-1-1 Director, came before the Board for approval for the Director to apply for grant funding for 9-1-1 equipment.  Half of the $0.50/month the state now collects for each cell phone is being pooled as a grant fund.  This grant program has been established to assist counties with a population of less than 75,000 acquire the equipment needed to receive and process enhanced wireless (cellular) 9-1-1 calls.  This same grant program awarded Butler County $135,266 for the 2005 calendar year.

 

Commissioner Waldorf motioned to approve the 9-1-1 Director to apply for grant funding from the State of Kansas to cover the expenses of wireless “Phase 2” capable 9-1-1 equipment and authorize the Chair to sign the letter of support.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #4 – CONSIDER APPROVAL OF A FINAL PLAT FOR CHELSEY MEADOWS SUBDIVISION (CASE NO. PL-05-09)

Rod Compton, Director of the Department of Planning & Development, came before the Board for approval of a Final Plat for Chelsey Meadows Subdivision.  This property contains 44 acres and is located in the Northwest corner of the intersection of SW 100th Street and U.S. Highway 77.  The property is zoned RR Rural Residential.  The Butler County Planning Commission recommended approval of rezoning this property to a PRD-A zoning classification so the applicant could proceed with a plat that would be comprised of 8 lots, each of which would have an on site sewer system.  At the Board meeting on May 24, 2005, it was pointed out by staff that there was a contradiction between the County Zoning Regulations and the County Sanitary Code. The zoning regulations allowed on-site sewer systems on lots in the Planned Residential Districts (PRD) while the sanitary codes required connection to a public sewer system for any subdivision of 4 lots or more.  The Board denied the application because the feeling was that it would not be in the best interests of the County to make a decision that would be contradictory to the County’s Sanitary Code.  Following this action, the applicant decided to proceed with platting the property into 3 lots according to the RR regulations.  At the meeting on June 7, 2005, the Butler County Planning Commission and approved by a 6-0 vote the plat of 3 lots because the plat complied with all of the County’s subdivision requirements.  The plat is now being presented to the Board for acceptance of any dedications of streets and easements.

 

Commissioner Waldorf motioned to accept all dedications of easements and rights-of-way as shown on Chelsey Meadows Subdivision (Case No. PL-05-09) after finding that the proposed plat complies with the requirements of the Butler County Subdivision Regulations.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

Commissioner Carpenter motioned to direct Planning and Zoning staff to draft an RFP seeking proposals for a consultant to help review alternative sewer systems and alternatives to our current development controls.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.

 

RECESS

Commissioner Wheeler recessed the Board at 10:15 a.m. for 10 minutes.

 

RECONVENE

Commissioner Wheeler reconvened the Board at 10:25 a.m.

 

ITEM #5 – CONSIDER APPROVAL OF VENDOR SELECTION FOR THE 2005 PC REPLACEMENT PROGRAM

Scott Stoskopf, Computer Services Director, came before the Board for approval of the Vendor selection for 2005 PC replacements.  All PC’s in this bid request have been budgeted for replacement in the 2005 departmental budget.  Following are the bids that were received on June 27, 2005:

 

 

                                       PC Replacement Bids:                 Laptop Bids:

 

CDWG                        $39,904.00                             $12,070.00

Dell                              $39,139.93                             $  8,226.75

Elite                              $35,253.00                             $  8,410.00

Gateway                      $40,459.00                             $  6,505.00

GHA                            $58,656.75                             No Bid

Katlan                          $43,185.73                             $11,658.85

LaForge’s                    $33,717.84                             $  9,467.40

La Forge’s changed their bid to $36,310.64.

 

Commissioner Waldorf motioned to select La Forge’s for the desktop as the 2005 PC supplier and Dell as the 2005 Laptop supplier.  Commissioner Carpenter seconded the motion.  Motion carried 3-2.  Commissioner Woydziak and Doll voted no.

 

ITEM #6 – RECEIVE A REPORT OF ROAD VIEWERS AND CONSIDER VACATING ¾ MILE OF NE 60TH STREET EAST OF FLINTHILS ROAD IN CHELSEA TOWNSHIP

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive a report of viewers and consider vacating a portion of NE 60th Street east of Flinthills Road in Chelsea Township.  Stephen Sundgren, a resident property owner in Chelsea Township, has submitted a petition requesting the vacating of ¾ mile of NE 60th Street beginning at NE Flinthills Road, then proceeding east.  The Board appointed Commissioners Doll, Carpenter, and Wheeler as road viewers and directed them to meet at 8:00 a.m. today, Tuesday, July 5, 2005 to view said road, to hear comments for or against closing said road, and to make a report to the Board of County Commissioners with a recommendation to vacate or not vacate this road right-of-way.

 

Commissioner Doll motioned to accept the findings of the road viewers for ¾ mile of NE 60th Commissioner Carpenter seconded the motion.  Motion carried 5-0. 

 

ITEM #7 – CONSIDER APPROVAL FOR THE PURCHASE OF REPLACEMENT TARPS FOR THE LANDFILL TARP MACHINE

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval to purchase two replacement tarps for the landfill tarp machine.  The Butler County Landfill currently uses tarps to cover the landfill as an alternative daily cover.  The system is automated with two large tarps (40’ x 100’) rolled up together on a hydraulic powered spool.  The County replaced one tarp that was badly damaged last year.  Two new tarps will cost approximately $10,000 including transportation and assembly.

 

Commissioner Woydziak motioned to approve the purchase of two replacement tarps for the landfill tarp cover system at a cost of approximately $10,000.  Commissioner Waldorf seconded the motion.  Motion carried 5-0.

 

ITEM #8 – CONSIDER ACCEPTING A RIGHT-OF-WAY DEDICATION FOR A PROPOSED ROAD REALIGNMENT FOR HARPER’S ADDITION AT PICKRELL CORNER

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of accepting a right-of-way dedication for a proposed road realignment for Harper’s Addition located west of Pickrell Corner.  Harper Addition was platted as a two-lot subdivision about five years ago.  An internal road was platted to provide access to Lot 2.  The road, however, has not been constructed.  Lot 2 has been sold and is proposed to be replatted into 3 lots.  The developer will need to construct the platted road.  The connection of the original platted road right-of-way with SW 100th Street is in line with a crossroad drainage structure under SW 100th Street.  In order for the platted road to be constructed, it will need to be offset to the west to miss the existing drainage structure.  The owners of Lot 1 have agreed to grant additional public road right-of-way to allow the platted road to be offset to the west.

 

Commissioner Waldorf motioned to accept the road right-of-way easement dedication from Ronnie and Wilma Helsel to allow the platted road in Harper Addition to be offset to the west at its connection with SW 100th Street and authorize the Chair to sign.  Commissioner Woydziak seconded the motion.  Motion carried 5-0.

 

ITEM #9 – WORK SESSION – CONTINUE WORK TO UPDATE THE COUNTY ROAD & BRIDGE CIP

Darryl Lutz, P.E., Director of Public Works, came before the Board to update the Road & Bridge Capital Improvement Program (CIP).  The Board considered priority road and bridge construction projects and reviewed project cost estimates.  No action was taken.

 

NON-AGENDA ITEM

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive engineering proposals from Terricon Consultants, Wichita, KS; Allied Environmental Consultants, Inc., Wichita, KS; and Burns & McDonald Engineering Co., Inc., Kansas City, MO for Spill Prevention, Control and Countermeasure (SPCC) plans for public works facilities with above ground fuel/oil storage.  Bid amounts were not read in session.

 

Commissioner Woydziak motioned to receive the three bids and refer them to the County Engineer for his recommendation.  Commissioner Waldorf seconded the motion. Motion carried 5-0.

 

ITEM #10 – CONSIDER APPROVAL OF A CONTRACT WITH THE KANSAS HISTORICAL SOCIETY FOR THE HERITAGE TRUST FUND GRANT

Will Johnson, Administrator, came before the Board for approval of the contract with Kansas Historical Society for the Heritage Trust Fund.  Last winter the County submitted an application for the Heritage Trust Fund grant for the purpose of refurbishing the exterior of the Historic Courthouse.  In late May the County was informed that we had been awarded the grant in the amount of $90,000.  The overall project cost and architectural fees will be approximately $280,000.  The total overall expense for the County should not exceed $150,000.

 

Commissioner Waldorf motioned to approve the contract with the Kansas Historical Society for the acceptance of Heritage Trust grant funds of $90,000.00 for the purpose of refurbishing the exterior of the Butler County Courthouse and to authorize the Chair to sign.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #11 – CONSIDER APPROVAL OF BIDS FOR THE DISBURSEMENT OF TWO PASSENGER VANS BY THE DEPARTMENT ON AGING

Connie Rausch, Department on Aging, came before the Board for approval of bids for a 2000 Ford 13-passenger van and a 2000 Ford 20-passenger van.  While the Board was in session on Tuesday, June 28, 2005, six sealed bids were opened and read.  Following are the highest bids:

13-Passenger Van (No. 4736) highest bid, Larry Wilkerson (Lakepoint Rose Hill) $6,151

 

20-Passenger Van (No. 4849) highest bid, Ernest O. Ogle, $6,000

 

The Augusta Senior Center paid a $7,450 match for the 20-passenger van; Department on Aging paid the match on the 13-passenger van.  Traditionally, the agency that paid the match for the KDOT vans receives the amount the vehicle brings at sealed bid, less advertising costs.

 

Commissioner Doll motioned that the Butler County Board of Commissioners agree to sell vehicle number 4736, a 2000 Ford 13-passenger van, to Larry Wilkerson, Administrator, Lakepoint of Rose Hill, at the top bid of $6,151, and that the proceeds of this sale be given to the Butler County Department on Aging, who provided the original match to purchase this vehicle.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

Commissioner Doll motioned that the Butler County Board of Commissioners agree to sell vehicle number 4849, a 2000 Ford 20-passenger van, to Ernest O. Ogle, at the top bid of $6,000, and that the proceeds of this sale be given to the Augusta Senior Center, who provided the original match to purchase this vehicle.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.

 

ITEM #12 – CONSIDER A PROCLAMATION ESTABLISHING FAMILY DAY, THE FOURTH MONDAY OF EVERY SEPTEMBER, TO BE HELD ON SEPTEMBER 26, 2005

Will Johnson, Administrator, came before the Board for approval of a Proclamation establishing Family Day, the fourth Monday of every September, to be held this year on September 26, 2005.  The Butler County Administration Office received an e-mail from the National Center on Addiction and Substance Abuse (CASA) at Columbia University asking for Butler County’s support with Family Day – A Day to Eat Dinner with Your Children.  Research by CASA has consistently found that the more often children eat dinner with their parents, the less likely they are to smoke, drink and use illegal drugs.

 

Commissioner Carpenter motioned to approve the Proclamation establishing Family Day, the fourth Monday of every September, to be held on September 26, 2005 and allow the Chair to sign.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #13 – CONSIDER A LETTER OF SUPPORT BY HARVEY COUNTY FOR THE APPLICATION TO HAVE THE NEWTON SERVICE AREA DECLARED A MEDICALLY UNDERSERVED AREA

Will Johnson, Administrator, came before the Board with a letter from Craig R. Simons, County Administrator of Harvey County.  This letter is requesting the Butler County Commission to approve a letter of support for the application to have the Newton Service Area declared a medically underserved area.  This would allow Health Ministries to apply for status as a Federally Qualified Community Health Center and serve clients from the northwest townships in Butler County.  A Federally Qualified Community Health Center would be able to serve uninsured clients, under-insured clients, Medicaid and Medicare clients, and those with insurance.  Presently, Health Ministries only serves uninsured clients.

 

Commissioner Doll motioned to approve the letter of support.  Commissioner Woydziak

Seconded the motion.  Motion carried 5-0.  

ITEM #14 – WORK SESSION – COUNTY BUDGET WORK SCHEDULE

Commissioners discussed how they wanted to participate with the budget review process.

 

APPROVAL OF VOUCHERS

Commissioner Woydziak motioned to approve the vouchers for July 5, 2005 in the amount of  $315,035.64.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

OTHER ITEMS OF BUSINESS 

Commissioner Carpenter asked for an update of the HTE software.

 

Commissioner Doll stated he would miss next Tuesdays meeting to attend a seminar in Wichita.

 

Administrator Johnson reminded the Commissioners of the Fair Board meeting Thursday evening and confirmed the Board meeting in Andover on July 19.  Mr. Johnson informed the commissioners that he is trying to get a Butler County Chapter of the United Way formed to include all zip codes in Butler County in order to keep the donations generated in Butler County in the county.

 

ADJOURNMENT

Commissioner Woydziak motioned to adjourn the meeting of the Board at 12:00 noon.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.