BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, July 25, 2005

 

 

CALL TO ORDER

Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges.  Commissioner Dan Woydziak was absent.

 

Administrator Johnson presented information regarding the proposed 2006 County Budget and left the meeting at 9:15 a.m. to attend a funeral.  Assistant Administrator/Financial Officer Mark Detter then joined the meeting.

 

APPROVAL OF MINUTES

Commissioner Carpenter motioned to approve the minutes of the Butler County Commission Meeting of Monday, July 18, 2005 as amended and Tuesday, July 19, 2005 as written.  Commissioner Doll seconded the motion.  Motion carried 4-0. 

 

ITEM #1 – PRESENTATION OF CERTIFICATES, PATCHES AND PINS TO CERT GRADUATES

Jim Schmidt, Director of Emergency Management, came before the Board to present Certificates, Patches, and Pins to Community Emergency Response Team (CERT) Graduates.  Butler County Emergency Management/Homeland Security, acting on behalf of the Butler County Local Emergency Planning Committee/Citizens Corps Council, successfully applied for and received grant funding to buy equipment and pay the costs of training for citizen involvement in the response to disasters and emergencies.  This is a federal program known as CERT.

 

The Chairman and members of the Board congratulated these citizens for their involvement in emergency preparedness and response and presented certificates of completion along with CERT patches and pins.  Awards were presented to Sandra Gordon and Ruben Gomez, Jr.

 

ITEM #2 – RECEIVE A RECOMMENDATION REGARDING THE SALE OF USED EQUIPMENT AND TIRES

Darryl Lutz, P.E., Director of Public Works, came before the Board to offer a recommendation regarding the sale of used equipment and tires from the highway department.  Two bids were received and opened by the Board.  Paving Maintenance Supply, Inc., (PMSI) bid on the paint striper and Prewitt Construction bid on part of the tires.

 

Commissioner Waldorf motioned to approve the sale of a used EZ Liner paint striper to PMSI for the high bid amount of $1,000 and to approve the sale of 10 new and used truck tires to Prewitt Construction for the high bid amount of $620.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

 

 

 

ITEM #3 – RECEIVE A REPORT REGARDING PROPOSALS FOR METAL GOODS RECYCLING

Darryl Lutz, P.E., Director of Public Works, came before the Board to offer a recommendation for scrap metal recycling at the landfill.  Three responses for proposals were received.  Darrell Lydick, Ramco Services, is willing to pay $21 per ton for all the scrap metal.

 

Commissioner Doll motioned to accept the proposal of Darrell Lydick, Ramco Services, to pay $21 per ton for scrap metal at the landfill and to direct the Director of Public Works to draft a formal agreement for approval and execution.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

ITEM #4 – RECEIVE A PETITION FOR THE VACATION OF 7/8 MILE OF SE SUNFLOWER ROAD IN CLAY TOWNSHIP

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive a petition, consider appointing viewers, and set a viewing date for vacating a portion of SE Sunflower Road in Clay Township.  Delbert Bradley, a property owner of Clay Township, has submitted a petition requesting the vacating of 7/8 mile of SE Sunflower Road beginning 3/8 mile north of SE 207th Street, then proceeding north 7/8 mile.  The road is not well maintained, the drainage structure is in poor condition, and the property owners have troubles with trespassers and vandals.  Resident property owners have signed the petition and non-resident property owners have signed letters supporting the petition to vacate the road.

 

Commissioner Waldorf motioned to receive the petition to vacate 7/8 mile of SE Sunflower Road beginning 3/8 mile north of SE 207th Street then proceeding north, to appoint Commissioners Woydziak, Waldorf, and Wheeler as road viewers, and to set a date of Tuesday, August 23, 2005 at 8:00 a.m. to view said road.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

ITEM #5 – RECEIVE 2006 BUDGET REQUESTS FOR BUTLER COUNTY SEWER DISTRICTS

Darryl Lutz, P.E., Director of Public Works, came before the Board to receive and consider the proposed 2006 Sewer District Budget and User Fees.  The Department of Public Works is responsible for managing and operating the rural public sewer districts in Butler County.  In 2006, Butler County will have responsibility for budgeting for the operation of 8 rural sewer districts.  The user fees in Sewer District #15 (Prospect) do not cover the monthly sewage treatment fees paid to El Dorado, and the surplus cash reserves for capital improvements have been spent down.  It is proposed to increase the fees by $7.50 per month ($90 per year) to cover all operating costs and to start rebuilding capital reserves.

 

Commissioner Doll motioned to receive the proposed 2006 Sewer District Budget, take it under advisement, and evaluate it in the context of the overall 2006 County Budget.  Commissioner Carpenter seconded the motion.  Motion carried 4-0.

 

Darryl Lutz informed the Board that Al Reiss of Reiss & Goodness is a resident property owner who lives in Cedars Addition on the north side of Santa Fe Lake.  Mr. Reiss will be on the agenda next week with a proposal to create a sewer district to serve the area including the Wagon Wheel Ranch subdivision.

 

ITEM #6 – RECEIVE AND OPEN CELLULAR PHONE SERVICE BIDS

John Kirk, Butler County Intern, came before the Board to receive and open cellular phone bids.  In 2003 Butler County consolidated cell phone services to a single provider through an RFP process.  The initial program saved approximately $27,000 over the previous method the departments were acquiring cell phone services.  The current contract with Verizon was for a two-year period, which expires in September 2005.  Butler County sent out an RFP for cellular phone service to Cingular Wireless and Verizon Wireless and proposals were due by Friday, July 22, 2005.  Bids were received from Cingular and Verizon.  No bid amounts were read.

 

Commissioner Carpenter motioned to receive and open the cellular phone bids and allow staff to review and return with their recommendation on Tuesday, July 26, 2005.  Commissioner Waldorf seconded the motion.  Motion carried 4-0.

 

RECESS

Commissioner Wheeler recessed the Board at 9:45 a.m. for 5 minutes.

 

RECONVENE

Commissioner Wheeler reconvened the Board at 9:50 a.m.

 

Scott Stoskopf, Director of Computer Services, came before the Board and stated that the Commissioners’ laptops are back and discussed how the Board wanted to receive e-mails from the County.

 

ITEM #7 – WORK SESSION – 2006 BUTLER COUNTY BUDGET

Mark Detter, Assistant Administrator/Financial Officer, and the Board discussed the proposed 2006 Butler County Budget.

 

APPROVAL OF VOUCHERS

Commissioner Waldorf motioned to approve the vouchers for July 25, 2005 in the amount of $1,289,887.44.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS

Commissioner Carpenter stated that the 4-H Supporter Picnic is tonight.

 

Commissioner Carpenter stated that he would like to receive the minutes of the Planning Commission meetings in advance.

 

 

Commissioner Doll stated that Ty Masterson has expressed an interest in attending the meeting with the state representatives to be held in August.

 

Commissioner Doll stated that he has received calls asking about compliance with a conditional use permit related to Williams Farms in Glencoe Township.

 

Commissioner Doll stated that he talked to Economic Development Board members in his district who are interested in being involved with hiring or participating in a workshop meeting.

 

Commissioner Carpenter stated that he had talked with Economic Development Board members in his district about meeting with individual cities to develop a vision and direction for Butler County’s Economic Development.

 

ADJOURNMENT

Commissioner­ Doll motioned to adjourn the meeting of the Board at 10:55 a.m.  Commissioner Carpenter seconded the motion.  Motion carried 4-0.