Tuesday, July 12, 2005
Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Dan Woydziak, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges. Commissioner Will Carpenter arrived at 9:07 a.m.
ITEM #1 – RECEIVE
DAVID KEHLER, BUTLER COUNTY EXTENSION AGENT, TO PRESENT 2006 EXTENSION BUDGET
REQUEST
David Kehler, Butler
County Extension Agent, came before the Board and introduced Rick Ludwig,
Chairman of the Extension Executive Board, to present the 2006 Extension Budget
request.
It was the consensus of the Board to take the 2006 proposed budget for the Extension Office under consideration.
ITEM #2 – RECEIVE
DAN RICE, SOUTH CENTRAL COUNSELING CENTER TO PRESENT 2006 BUDGET REQUEST
Dan Rice, South Central
Counseling Center (SCCC), came before the Board to present the 2006 SCCC Budget
request.
It was the consensus of the Board to take the 2006 proposed budget for the South Central Counseling Center under consideration.
ITEM #3 – CONSIDER RESCINDING MOTION FOR PURCHASE OF 2006 CHEVY FROM PARKS MOTORS AND APPROVAL OF THE PURCHASE OF A 2006 FORD F150 SUPERCAB 4X4 FROM FENTON MOTORS
Undersheriff Roy Raney came before the Board for approval to purchase a
2006 Ford F150 Super cab 4x4from Fenton Motors. The Board received bids for a Sheriff Department vehicle on
Monday, June 20, 2005.
On June 27, 2005, the Board made a motion to approve a bid from Parks
Chevrolet for the Sheriff’s Department to purchase a 2006 pickup. Consequently, Parks Chevrolet was not able
to produce the vehicle. The Fenton Ford
bid was the next lowest bid.
Commissioner
Doll motioned to rescind the motion to purchase a 2006 pickup from Parks
Chevrolet because they were unable to produce the vehicle and approve the
purchase of a 2006 Ford F150 Super cab 4x4 from Fenton Motors in the amount of
$22,494.60. Commissioner Carpenter
seconded the motion. Motion carried 5-0.
ITEM #4 – CONSIDER APPROVAL OF COMMUNITY CORRECTIONS FY2006 KANSAS DEPARTMENT OF CORRECTIONS (KDOC) BUDGETS
Chuck McGuire, Community Corrections, came before the Board for approval
of the FY2006 KDOC Budgets. This
process is performed annually to procure funding from the KDOC for the
supervision of adult felony offenders assigned by the District Court each
fiscal year. The allotted amount from
KDOC for FY2006 is $301,759.83.
Commissioner
Woydziak motioned to approve the 13th Judicial District FY2006 KDOC
Line Item & Narrative Budget plans, and authorize the chair to sign for
submission to KDOC. Commissioner
Waldorf seconded the motion. Motion
carried 5-0.
RECESS
Commissioner Wheeler recessed the Board at 9:55 a.m. for 5 minutes.
RECONVENE
Commissioner Wheeler reconvened the Board at 10:00 a.m.
ITEM #5 – RECEIVE RON ROBERTS, COUNTY CLERK TO UPDATE COMMISSION ON NEIGHBORHOOD REVITALIZATION PROGRAM
Ron Roberts, County Clerk, came before the Board to update the Commission
on the Neighborhood Revitalization Program (NRP). El Dorado’s NRP is coming up for renewal later this year and
Andover is in the process of drawing up a plan. The Board discussed changing two aspects of the program: clearly
stating eligibility for the program and changing the renewal from three to five
years. Administrator Johnson emphasized
that the cities should stick to the plan.
It is recommended that the County Commission stand firm on a uniform NRP
Plan for all cities and not participate in any non-conforming plans.
ITEM #6 – CONSIDER AWARDING WORK FOR PREPARING A REQUIRED SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC) PLAN FOR ABOVE GROUND FUEL/OIL STORAGE AT THE COUNTY HIGHWAY SHOPS AND LANDFILL
Darryl Lutz, P.E., Director of Public Works, came before the Board for approval
of awarding work for preparing a Spill Prevention Control and Countermeasure
Plan (SPCC) for above ground fuel storage tanks located at public works
facilities. The U.S. Environmental
Protection Agency (EPA) recently notified Butler County that they would be
conducting inspections of facilities with above ground fuel storage tanks
sometime between May and December 2005.
They advised that they are reviewing SPCC Plans for regulatory
compliance. Butler County does not have
an SPCC plan nor were we aware that we were required to have a plan. The Board authorized the Director of Public
Works to solicit proposals for engineering services related to SPCC plan
preparation on May 31. The Board
received and opened proposals on Tuesday, July 5, 2005.
Commissioner Carpenter motioned to award work for preparing the required
SPCC plans for above ground fuel/oil storage tanks for Butler County public
works facilities to Burns & McDonnell engineering Company, Inc., Kansas
City, Missouri in an amount not to exceed
$4,400 and authorize the chair to execute the work authorization. Commissioner Woydziak seconded the
motion. Motion carried 5-0.
ITEM #7 – CONSIDER AUTHORIZING THE DEPARTMENT OF PUBLIC
WORKS TO REPAIR A DAMAGED WORK PICKUP
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval to make repairs to a damaged highway crew pickup. One of the highway crew pickups from the
South Highway Shop was involved in a one-vehicle accident in June 2005. The accident resulted in damage to the front
of the pickup, the front suspension and the frame. This vehicle is a 2000 Ford ¾ ton full-size pickup with a regular
cab. The salvage value to the pickup
without repairs was quoted at $1,500 and the repair estimates were
approximately $5,700. The Kelley Blue
Book value is $10,030 retail. Staff
checked Federal Surplus Supply and State Surplus Supply for availability of
pickups. There were no pickups
available or they were too expensive.
Both Park’s Chevrolet in Augusta and R&L Paint and Body in Augusta
gave estimates in the $5,700 range.
Parks’s estimate is actually $64 less than R&L’s estimate.
Commissioner
Carpenter motioned to authorize repairs to the 2000 Ford F-250 highway
department pickup from the Augusta Shop in the approximate amount of $5,700 to
be made by Park’s Chevrolet, Augusta, KS.
Commissioner Woydziak seconded the motion. Motion carried 5-0.
ITEM #8 – WORK SESSION – 2006 COUNTY BUDGET
The Board, along with Darryl Lutz and Administrator Johnson, discussed
the 2006 Road and Bridge and Bridge Building Budgets.
It was the consensus of the Board to take the 2006 Road and Bridge and
Bridge Building Budgets under consideration.
RECESS
Commissioner Wheeler recessed the Board at 11:25 a.m. for 5 minutes.
RECONVENE
Commissioner Wheeler reconvened the Board at 11:30 a.m.
RECESS TO EXECUTIVE SESSION
Commissioner Doll motioned to recess the Board to Executive Session at
11:35 a.m. for 10 minutes to discuss personnel matters of non-elected
personnel. Commissioner Woydziak
seconded the motion. Motion carried
5-0. Those in attendance were
Commissioners Carpenter, Doll, Waldorf, Wheeler, Woydziak and Administrator
Johnson.
RECONVENE
Commissioner Wheeler reconvened the Board at 11:45 a.m.
Commissioner Doll left the meeting at 11:45 a.m. to attend a meeting at
the Civic Center.
APPROVAL OF ADDS & ABATES
Commissioner Carpenter motioned to approve Adds & Abates #2226. Abates in the amount of $18,863.24 and Adds in the amount of $443.68. Commissioner Woydziak seconded the motion. Motion carried 4-0.
OTHER ITEMS OF BUSINESS
Administrator Johnson stated that in August 2004 he submitted an application for ICMA Local Government recognition under the category of General Management. The application has been approved and Chairman Wheeler is sending clarification concerning Administrator Johnson’s supervisory role in activities related to appointed department heads. Administrator Johnson oversees the day-to-day management of all appointed department heads, including personnel management, budget oversight, and establishment of goals for individual departments.
Ken Bratton, Director of Buildings & Grounds, has solicited proposals from Auctioneers for the County Auction on August 6, 2005. Following are the bids we received: Chuck Korte - 5.89%; Newcom - 6%; Joe Sundgren - 15% under $10,000, 10% for $10,000-$25,000, and 8% over $25,000. Administrator Johnson stated that he would present a contract for auctioneer services before the Board at a later date.
ADJOURNMENT
Commissioner Woydziak motioned to adjourn the meeting of the Board at 11:55 a.m. Commissioner Waldorf seconded the motion. Motion carried 4-0.