BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, February 28, 2005

CALL TO ORDER

Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Dan Woydziak, Administrator Will Johnson Jr., and Clerk Ron Roberts.

ITEM #1 – RECEIVE AND OPEN BIDS ON A RESCUE BODY FOR A FORD 550 CHASSIS LOCATED WITH THE RESCUE SQUAD

Grant Helferich, Director of EMS, came before the Board to open the bids received for the Rescue Body to be built on the Ford 550 4X4 chassis that the County owns. Bids were received from: Flint Hills Fire Equipment in the amount of $49,820; Unruh Fire in the amount of $36,500, and EVI sent a no bid letter. There were several options to be reviewed.

Commissioner Doll motioned to allow the EMS Director to review bids with staff and bring a recommendation back to the commission for approval. Commissioner Carpenter seconded the motion. Motion carried 5-0.

ITEM #2 – CONSIDER APPROVAL OF A PROPOSAL TO APPLY TO NACO TO PROVIDE PRESCRIPTION DRUG DISCOUNT CARDS AS A BENEFIT TO THE CITIZENS OF BUTLER COUNTY

Connie Rausch, Department on Aging, came before the Board for approval to apply to NACo to provide a prescription drug discount card as a benefit to the citizens of Butler County. If the County should choose to apply to become a provider, there would be a three-way agreement between the County, NACo and Caremark/AdvancePCS. This program can save an average of 20% on prescriptions and as much as 50% by mail on a three-month supply. There is no enrollment form, no age restrictions, and no membership fee.

Commissioner Woydziak motioned to give Butler County Department on Aging permission to apply to NACo, on behalf of Butler County and to obtain Caremark/Advance PCS Prescription Drug Discount Cards for the citizens of Butler County. Commissioner Waldorf seconded the motion. Motion carried 5-0.

ITEM #3 – CONSIDER APPROVAL OF SFY2006 GRANT APPLICATION FROM THE KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT FOR THE BUTLER COUNTY HEALTH DEPARTMENT

Carol Borger, Administrator, Health Department, came before the Board for approval of the Application for Grants. Each year the Kansas Department of Health and Environment offers the opportunity to reapply for grants to provide services to local Health Departments. These services include grants for Child Care Licensing, Maternal and Child Health, Family Planning, Chronic Disease Risk Reduction, HIV/AIDS Health Education Risk Reduction, HIV Counseling and Testing and State Formula.

Commissioner Waldorf motioned to approve the Application for Grants for the Health Department and allow the Chair to sign. Commissioner Woydziak seconded the motion. Motion carried 5-0.

ITEM #4 – CONSIDER APPROVAL OF A CONTRACT FOR A REGISTERED DIETITIAN FOR THE BUTLER COUNTY HEALTH DEPARTMENT

Carol Borger, Administrator, Health Department, came before the Board for approval of the contract between Butler County and a Registered Dietitian and allow the Health Department to fill the open position utilizing the approved contract. The current dietitian has resigned effective March 11, 2005 to take a job with Sedgwick County Health Department WIC office.

Commissioner Doll motioned to approve the contract between Butler County and a Contract Dietitian and allow the chair to sign and to allow the Health Department to fill the open position utilizing the contract. Commissioner Carpenter seconded the motion. Motion carried 5-0.

ITEM #5 – CONSIDER APPROVAL OF A VACCINE PURCHASE CONTRACT WITH GLAXOSMITHKLINE FOR THE BUTLER COUNTY HEALTH DEPARTMENT

Carol Borger, Administrator, Health Department, came before the Board for approval of the GlaxoSmithKline vaccine purchase contract. Since 1994 the Health Department has been purchasing certain vaccines from SmithKline Beecham, now GlaxoSmithKline (GSK). We are part of the Centers for Disease Control “Optional User” contract as well as a city/county/state entity contract member. Being on this contract allows us to purchase vaccine direct from GSK.

Commissioner Waldorf motioned to approve the contract between GlaxoSmithKline and Butler County Health Department for purchase of certain vaccines and allow the Chair to sign. Commissioner Woydziak seconded the motion. Motion carried 5-0.

ITEM #6 – CONSIDER A CONTRACT EXTENSION FOR INMATE FOOD SERVICES WITH ABL MANAGEMENT FOR THE BUTLER COUNTY JAIL

Major Dwayne Wright, Sheriff’s Department, came before the Board for approval to renew the contract extension with ABL Management Inc. to provide meal service for the inmates located in the Butler County Detention Facility. The contract with ABL expired in January 2005 and we have worked month to month until an agreement could be reached. We were able to negotiate a price freeze for the duration of this contract over the next two years.

Commissioner Doll motioned to approve the contract extension with ABL Management to provide inmate meal service in the detention facility, and allow the Chair sign. Commissioner Carpenter seconded the motion. Motion carried 5-0.

ITEM #7 – CONSIDER A CONTRACT EXTENSION FOR INMATE FOOD SERVICES WITH ABL MANAGEMENT FOR THE BUTLER COUNTY JAIL

Major Dwayne Wright, Sheriff’s Department, came before the Board for approval of the extension with El Dorado Internal Medicine (EIM) to provide medical services to the inmates located in the Butler County Detention Facility. The initial contract with EIM is due to expire at the end of February 2005. EIM was awarded the original contract to provide medical services to the inmate population when the detention facility first opened. The new contract calls for an annual 3% increase for each subsequent year after the initial term of this agreement.

Commissioner Woydziak motioned to approve the contract extension with EIM to provide medical services to the inmate population, and allow the Chair to sign. Commissioner Waldorf seconded the motion. Motion carried 5-0.

RECESS

Commissioner Wheeler recessed the Board for 10 minutes at 9:45 a.m.

RECONVENE

Commissioner Wheeler reconvened the Board at 9:55 a.m.

ITEM #8 – RECEIVE AND OPEN REQUESTS FOR PROPOSALS FOR COMMERCIAL PLAN REVIEW AND INSPECTION AND CONSIDER APPOINTMENT OF A SELECTION TEAM TO REVIEW THE PROPOSALS

Will Johnson, Administrator, came before the Board to receive and open requests for proposals for commercial project review and inspection and appoint a selection committee to review the proposals. Currently the County has the ability to review and inspect standard commercial buildings such as retail stores. The County, however, is not staffed to review unique construction design and building such as the Wind Farm project or the potential refinery expansion project. The two projects utilize unique structural design that needs to be reviewed by a structural engineer as well as inspected by inspectors familiar with commercial building standards. Proposals were received from PEC (Professional Engineering Consultants), Burns & Mc Donald, and MKEC (Mid Kansas Engineering Consultants).

Commissioner Woydziak motioned to receive the request for proposals for commercial project review and inspection and hereby appoint Darryl Lutz, Mark Detter, Rod Compton, and Commissioner Doll and Commissioner Carpenter to review the proposals and recommend a selection to the Board of County Commissioners. Commissioner Waldorf seconded the motion. Motion carried 5-0.

APPROVAL OF MINUTES

Commissioner Woydziak motioned to approve the minutes of the Butler County Commission Meeting of Tuesday, February 22, 2005 as amended. Commissioner Doll seconded the motion. Motion carried 4-0. Commissioner Carpenter abstained.

APPROVAL OF VOUCHERS

Commissioner Wheeler motioned to approve the vouchers for February 22, 2005 in the amount of $264,563.41. Commissioner Woydziak seconded the motion. Motion carried 5-0.

OTHER ITEMS OF BUSINESS

Commissioners held workshop discussions on the form and amounts of the wind farm, decommissioning guarantee, and deposits. Commissioner Carpenter asked to see projections extended out to 30 years at 3% and 5% rates. Ownership of the salvage material, should the county have to assume responsibility for decommissioning the project, was discussed. The Commissioners want to see the actual letter of credit language.

Commission consensus was to add language to the agreement to guarantee the cumulative escrow balances in schedule A through year 20 and guarantee a minimum increase rate of 3% for years 21through 30 to be detailed in a new schedule B. In addition, if the County has to decommission the project, it will take ownership of the salvage materials plus provide a copy of the actual letter of credit language.

Administrator Johnson stated that the Big Brothers Big Sisters Bowling Fundraiser with the Commissioners and their wives would be Saturday, April 2, 2005 in El Dorado.

Administrator Johnson stated that the Farm Bureau joint meeting would be Tuesday, March 22, 2005. The Commissioners asked to look at other dates since this is during spring break.

Administrator Johnson stated that the planning board would like to have a joint meeting in April 2005 to discuss controls on adult entertainment businesses and would like to review the policy on replacing existing mobile homes.

Administrator Johnson stated that the Asbestos removal bids for the annex are due Friday, March 18, 2005 and will be opened on Monday, March 21, 2005.

Administrator Johnson stated that the county was able to negotiate an $8,000 reduction in the Via Christi medical bill for an inmate.

Commissioner Doll motioned to amend the Agenda for March 1, 2005. Commissioner Carpenter seconded the motion. Motion carried 5-0.

ADJOURNMENT

Commissioner Waldorf motioned to adjourn the meeting of the Board at 11:59 a.m. Commissioner Doll seconded the motion. Motion carried 5-0.