Tuesday, August 30, 2005
Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Commissioner Dan Woydziak, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges.
Jim Fry, Corp of Engineers, came before the Board to present information regarding the flood and how it affected the lake. Mr. Fry stated that normal elevation is 1339 and currently the water level is at 1345.4. Mr. Fry stated that they are currently letting out 4,000 cfs (cubic feet per second), which is 24 billion gallons per day, and it will take a couple of weeks for the elevation to return to 1339.
ITEM
#1 – CONSIDER APPROVAL OF A RENEWAL CONTRACT WITH PITNEY BOWES TO PROVIDE A
POSTAGE METER TO THE BUTLER COUNTY DETENTION FACILITY
Galen Whitaker, Sheriff’s Department, came before the Board for approval
to renew the contract with Pitney Bowes, to provide a postage meter to the
Butler County Detention Facility.
Pitney Bowes has provided a postage meter to the detention facility
since it’s opening. This new contract
will provide additional services allowing the department to go on line to make
payments and add money to the account.
The current monthly rental cost averages $60.00. Under the new contract, the cost will be
$93.00 per month.
Commissioner Carpenter motioned to approve the contract extension with
Pitney Bowes to provide metered postage to the detention facility. Commissioner Doll seconded the motion.
Motion carried 5-0.
ITEM
#2 – CONSIDER APPROVAL OF A CONTRACT WITH UNDERGROUND VAULTS AND STORAGE, INC.,
TO PROVIDE STORAGE OF SHERIFF DEPARTMENTAL RECORDS
Galen Whitaker, Sheriff’s Department, came before the Board for approval
to enter into a contract with Underground Vaults and Storage, Inc. to provide
storage of Sheriff departmental records.
State statute requires that particular data be kept; these records have
become quite large in volume. The jail
has limited storage space and finds that it would be beneficial to have these
items located at an off-site facility.
Underground Vaults and Storage will provide the Sheriff’s department
with the ability to have these records stored in a safe and secure location, as
well as provide a means to retrieve any record that we would need twenty four
hours a day. The annual cost of storing
these records will be approximately $400.00, with a set up fee of $315.00.
Commissioner Woydziak motioned to approve the contract with Underground
Vaults and Storage, Inc., and allow the chair to sign the agreement to provide
storage for Butler County Sheriff departmental records. Commissioner Waldorf seconded the motion. Motion carried 5-0.
ITEM #3 – CONSIDER APPROVAL OF
ANNUAL SOFTWARE MAINTENANCE RENEWAL WITH ESRI FOR THE BUTLER COUNTY GIS/MAPPING
DEPARTMENT
Pamela Dunham, GIS Director, came before the Board for approval of the yearly software maintenance agreement with ESRI. This is a yearly amount paid to keep the software up and running smoothly. This maintenance agreement covers the software installed in the GIS, Appraisal, and Planning and Zoning Departments.
Commissioner Woydziak motioned to approve the GIS Director to renew the yearly software maintenance with ESRI in the amount of $9,740.53 to come out of line item 01-19-6233-00. Commissioner Doll seconded the motion. Motion carried 5-0.
RECESS
Commissioner Wheeler recessed the Board at 9:50 a.m. for 5 minutes.
RECONVENE
Commissioner Wheeler reconvened the Board meeting at 9:55 a.m.
ITEM #4 – CONSIDER APPROVAL OF THE
CHIEF ELECTED OFFICIALS AGREEMENT BETWEEN THE COUNTIES IN LOCAL INVESTMENT AREA
IV, WHICH ARE COMPRISED OF BUTLER, COWLEY, HARPER, KINGMAN, SEDGWICK, AND
SUMNER COUNTIES
William H. Johnson, County Administrator, came before the Board for approval of the Chief Elected Officials Agreement between the counties in Local Investment Area IV, which are comprised of Butler, Cowley, Harper, Kingman, Sedgwick, and Sumner counties. This is an annual agreement entered into each year for the purposes of meeting the requirements of the Work Force Investment Act of 1998. The act provides funding to assist in job training and workforce development from the Department of Labor through the State of Kansas. Norm Manley, County Counsel, has approved the agreement.
Commissioner Carpenter motioned to approve the Chief Elected Officials Agreement between the counties in Local Investment Area IV. Commissioner Waldorf seconded the motion. Motion carried 5-0.
APPROVAL OF ADDS & ABATES
None.
OTHER ITEMS OF BUSINESS TO COME
BEFORE THE BOARD OF COUNTY COMMISSIONERS
Commissioner Carpenter initiated discussion of short-term and long-term goals of the Board of County Commissioners.
The Board discussed the Wholesale Water District.
David Stewart, PKHL
Architects, came before the Board to present a preliminary drawing for the new
commission bench. A final drawing will
be submitted at a later date.
John Kirk, Intern, came
before the Board to present the Butler County Fact Sheet. The Board made some revisions and a final draft will be submitted to the
Board at a later date.
Administrator Johnson apprised the Board of three dates: September 15, 2005 is the Butler County
Employee Benefit Fair; October 11, 2005 is County Government Day; and October
21, 2005 is the Employee Appreciation Breakfast.
ADJOURNMENT
Commissioner Doll motioned to adjourn the meeting of the Board at 11:00 a.m. Commissioner Waldorf seconded the motion. Motion carried 5-0.