BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, April 18, 2005

Commission Chairman Mike Wheeler called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Randy Waldorf, Administrator Will Johnson Jr., and Clerk Ron Roberts.

Commissioner Dan Woydziak was absent.

ITEM #1 – PRESENTATION OF CERTIFICATES TO COMMUNITY EMERGENCY RESPONSE TEAMS (CERT) BY THE BUTLER COUNTY COMMISSION

Butler County Emergency Management/Homeland Security acting on behalf of the Butler County Local Emergency Planning Committee/Citizens Corps Council successfully applied for and received grant funding to buy equipment and pay the costs of training for citizen involvement in the response to disasters and emergencies. This is a federal program known as the Community Emergency Response Team (CERT). Since October 2004, Butler County has held two training sessions for CERT. The fist training session graduated 20 participants. The second class, held in March 2005, yielded 15 graduates who have completed the required 20-hour training class and await receipt of their certificates of completion.

Chairman Wheeler presented CERT completion certificates, patches, and pins as he recognized each one for their volunteer efforts. The following received recognition:

Kristina McCluer - El Dorado Scott Riddle - El Dorado

Jonathan McCluer - El Dorado Tim Bass - El Dorado

Don Smith - El Dorado Larry Coltharp - Leon

John Wilson – Augusta Roy Hayden - Andover

Dan Bayliff - El Dorado

ITEM #2 – RECEIVE LEON SENIOR CENTER TO REQUEST FUNDS FOR SENIOR CENTER PROJECT/REMODELING

Members of the Leon Senior Center came before the Board to request funds for a remodeling project.

Connie Darnell, Director of Leon Senior Center, introduced the Center’s Board of Directors who were present in the audience. Director Darnell asked the Commissioners to reconsider helping the Center. She detailed several projects totaling $20,000 that they would like county funding help.

Commissioner Waldorf motioned to provide $10,000 county funds for the Leon Senior Center to complete various remodeling projects and consider as matching funds $5,800 previously raised plus an additional $4,200 of new City contributions. Commissioner Doll seconded the motion. Motion carried 4-0.

RECESS

Commissioner Wheeler recessed the Board meeting at 10:15 a.m. for 5 minutes.

RECONVENE

Commissioner Wheeler reconvened the Board meeting at 10:20 a.m.

Connie Rausch, Department on Aging Director, came before the Board to represent the Senior Contract with the CPAAA (Central Plains Area on Aging) and ask approval of the Board to allow the Sedgwick County Chairman to sign on Butler County’s behalf. County Counselor has now reviewed the agreement and has given his blessing.

Commissioner Waldorf motioned to approve the Senior Care Contract and allow the Sedgwick County Chair to sign. Commissioner Doll seconded the motion. Motion carried 4-0

ITEM #3 – CONSIDER AN APPLICATION TO MINNESOTA MULTI-STATE CONTRACTING ALLIANCE FOR PHARMACY FACILITY MEMBERSHIP

Carol Borger, Health Department Administrator, came before the Board for approval of the application to Minnesota Multi-State Contracting Alliance for Pharmacy Facility Membership. Minnesota Multi-State Contracting Alliance for Pharmacy (MMCAP) was created in 1985 and is a free and voluntary organization operated and managed by the Materials Management Division of the State of Minnesota. MMCAP contracts with over 150 pharmaceutical manufacturers. By entering into a contract with the Minnesota Multi-State Contracting Alliance for Pharmacy, the Butler County Health Department will be able to save money on the purchase of influenza vaccine. Based on preliminary information, flu vaccine may cost as much as $108.00 per 10 dose vial. Last year’s vaccine cost $85.00 per 10-dose vial. If we purchase the same amount of vaccine as normal, 3,500 doses (350 vials), we would be spending an additional $17,500.00. By being a part of this purchasing group, we could save almost $2,000.00.

Commissioner Doll motioned to approve the application of the Butler County Health Department to the Minnesota Multi-State Contracting Alliance for Pharmacy for purchase of vaccine and other medical supplies and allow the Chair to sign. Commissioner Waldorf seconded the motion. Motion carried 4-0.

ITEM #4 – RECEIVE BUTLER COUNTY ECONOMIC DEVELOPMENT MONTHLY REPORT

Larry Powell, Director of Butler County Economic Development, came before the Board to present the March 2005 monthly report.

Director Powell informed the Commissioners there are 105 parcels with 70 different owners in the section of rail right-of-way east of Augusta. To date he has agreements with landowners representing about 27% of the affected land. This is well below the 75% required to make the lease program viable. Commissioners informed him not to proceed with the lease program at this time.

Director Powell stated it was time to place the section of the rail line from Augusta west to the county line in the Rail Banking Program.

Commissioner Carpenter motioned to have Economic Development Director Powell proceed with rail banking the rail right-of-way from Augusta to the county line west of Andover.

Mr. Powell’s full report is available from the County Clerk or Economic Development office.

RECESS

Commissioner Wheeler recessed the Board meeting at 10:55 a.m. for 5 minutes.

RECONVENE

Commissioner Wheeler reconvened the Board meeting at 11:00 a.m.

ITEM #5 – WORK SESSION – CONTINUATION OF DISCUSSION ON KDOT 5-YEAR FEDERAL AID PLAN FOR ROAD AND BRIDGE PROJECTS

Darryl Lutz, Director of Public Works, came before the Board to update the county 5-year road improvement plan. There are six projects to be completed during this time. They include:

Length

Year Location in Miles Work Type

2005 1.3 mi N of Rose Hill: RS-71 to CL 1.000 Grading, Surfacing

2005 2.5 mi N & 0.9 mi E of Benton 0.300 Grading, Bridge

2007 4.5 mi E & 4.7 mi N of Douglass 0.300 Grading, Bridge

2008 From 6.5 mi W of Douglass, E 4.5 mi 4.500 Grading, Surfacing

2009 1.5 mi W & 1.7 mi N of Benton 2.100 Grading, Surfacing, Bridge

2010 3.5 mi E & 0.7 mi N of El Dorado 0.200 Grading, Surfacing

ITEM #6 – WORK SESSION – DISCUSSION ON EAST ANNEX REMODEL PROJECT REDUCTIONS

Vince Haines, PKHL, came before the Commissioners with a list of 60 potential cost savings for remodel of the Annex Building. He reviewed each of the items with the commissioners and the potential savings associated with each, along with his recommendations.

There was $109,359 in cuts selected reducing the total to $2,693,651. In addition, there is an additional $16,200 of selected alternates bringing the total to $2,709,841.

APPROVAL OF MINUTES

Commissioner Waldorf motioned to approve the minutes of the Butler County Commission Meetings of Monday, April 11, 2005 and Tuesday, April 12, 2005 as written. Commissioner Doll seconded the motion. Motion carried 4-0.

APPROVAL OF VOUCHERS

Commissioner Carpenter motioned to approve the vouchers for April 18, 2005 in the amount of $209,286.69. Commissioner Doll seconded the motion. Motion carried 4-0.

OTHER ITEMS OF BUSINESS

Commissioner Carpenter brought up revisiting the meaning of “Community” in Resolution

No. 05-04.

Commissioner Waldorf said that all of the concerns on the Elk River Escrow Agreement have been resolved, and we are waiting on a clean, revised copy for final approval.

Administrator Johnson requested a brief Executive Session to inform the board of a personnel situation.

RECESS

Commissioner Doll motioned to recess the Board to Executive Session at 12:14 p.m. for 5 minutes to discuss personnel matters concerning non-elected personnel. Commissioner Waldorf seconded the motion. Motion carried 4-0.

RECONVENE

Commissioner Wheeler reconvened the Board meeting at 12:30 p.m.

ADJOURNMENT

Commissioner Waldorf motioned to adjourn the meeting of the Board at 12:32 p.m. Commissioner Carpenter seconded the motion. Motion carried 4-0.